Accountant I

the USO; Arlington (VA); On-site; USD 58,000 - 76,000; Full time

Benefits offered by this job

Generous paid time off

401k match

Comprehensive benefits

Education reimbursement

Job summary

The USO in Arlington, VA is seeking an in-person Accounting/Finance Associate to support daily cash receipts, AP processes, and journal entries. The role requires a related degree and 1–3 years experience in clerical or accounting support, preferably in a not-for-profit or military context.

You will manage AV and AP workflow, ensure GAAP compliance, and assist with reconciliations and vendor communications. Excellent communication and confidentiality are essential; English fluency is expected.

Qualifications

• Bachelor's degree in Accounting or a Business Administration field and a demonstrated understanding of accounting principles through work experience
• 1–3 years of work experience in a clerical or accounting support role
• Relevant experience in a not-for-profit, military, multicultural, and/or global organization preferred
• Strong interpersonal and customer service skills
• Ability to handle confidential information and communicate using multiple channels with tact and poise
• Proficiency in written and oral communications
• Fluency in English with the ability to speak, read, and write at a native level preferred
• Ability to perform basic accounting and business functions such as budget/account reconciliation, journal/ledger entries, and banking transactions
• Strong knowledge of various software programs including Microsoft Word, Excel, PowerPoint, Access and Outlook

Responsibilities

• Review, analyze, and prepare daily transactions including cash receipts, deposits, and inbound credit card transactions
• Manage Accounts Payable inboxes in Coupa and expense submissions
• Process AP invoices and expense reimbursements for policy compliance
• Prepare disbursement check register for leadership approval
• Prepare revenue contract entries and issue invoices as needed
• Record cash receipts and apply payments to open AR items
• Review in-kind donation submissions for policy compliance and accurate valuation
• Reconcile prepaid postage and record wire transfers
• Prepare journal entries in Sage Intacct per GAAP
• Provide admin support to corporate cardholders and manage related tickets
• Import monthly statements and reconcile balance sheet accounts
• Distribute AP mail and draft correspondence and reports
• Other duties and special projects as assigned

Skills

Interpersonal skills

Customer service

Detail oriented

Time management

Confidentiality

Education

Bachelor's degree in accounting or business administration

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

Why join our team

With a mission that spans the globe the USO provides a rewarding and fulfilling work environment Our team is exceptional and we offer generous paid time off including volunteer days and military leave We have a remarkable 401k match comprehensive benefits and opportunities for training and education reimbursement Our team members are passionate about putting the mission first and we have a lot of fun while doing it Working for the USO isnt just a job its a calling and we believe in doing what you love and loving what you do A Certified Great Place to Work Dont just take our word for itour people have spoken According to the Great Place to Work 20252026 survey 96 feel good about how we support the community94 are proud to tell others they work at the USO92 say their work has special meaningits not just a job91 felt welcomed from day oneOver 88 agree all employees are treated fairly regardless of race or gender

Principal Duties and Responsibilities

• Review analyze and prepare daily transactions including but not limited to daily cash receipt deposits direct mail lockbox deposits in kind donations and inbound credit card transactions in accordance with established revenue recognition policies and procedures
• Manage Accounts Payable electronic mail inbox Coupa Procure to Pay inboxes and Coupa Expense submissions
• Analyze validate and process Accounts Payable invoices and expense reimbursement requests through USOs Coupa Procure to Pay and Coupa Expenses system to ensure procurement and travel policy compliance
• Review and select invoices due each week and prepare disbursement check register for leadership approval
• Prepare revenue contract entries and provide invoices as needed in accordance with GAAP USO Revenue Recognition Policy and Accounting Operations Department procedures
• Accurately record cash receipts and apply payments to open accounts receivable items when applicable
• Review in kind donation submissions for policy compliance proper support and reasonable valuation by verifying amounts reported against documentation provided and ensuring transactions are recorded to in kind schedule in accordance with USO In kind Policies and Accounting Operations Department procedures
• Reconcile and record prepaid postage for direct response campaign paid to USPS EPS postage account as well as record outgoing wire transfer payments and inter company bank transfer activity
• Prepare assigned journal entries in Sage Intacct accounting system in accordance with generally accepted accounting principles
• Provide administrative support to USOs corporate credit cardholders by managing Finance Support tickets received in JIRA Order terminate and update cardholder profiles within WellsOne Expense Manager platform
• Import approved monthly statement activity and reconcile associated balance sheet account with credit card statement to report outstanding cardholder transactions
• Retrieve and distribute Finance Operations Accounts Payable mail received by USPS and FedEx
• Draft and prepare correspondence and reports
• Other duties and special projects as assigned

This is an in person position located in Arlington VA

Job Specifications

• generous paid time off including volunteer days and military leave
• 401k match
• comprehensive benefits
• opportunities for training and education reimbursement

Bachelors degree in Accounting or a Business Administration field and a demonstrated understanding of accounting principles through work experience1 3 years of work experience in a clerical or accounting support role Relevant experience in a not for profit military multicultural andor global organization preferredStrong interpersonal and customer service skills Ability to handle confidential information and communicate using multiple channels with tact and poise Proficiency in written and oral communications Fluency in English with the ability to speak read and write in the language of the host country at a native level preferredAbility to perform basic accounting and business functions such as budgetaccount reconciliation journalledger entries and banking transactionsStrong knowledge of various software programs including but not limited to Microsoft Word Excel PowerPoint Access and OutlookDemonstrated initiativeself motivation attention to detail organizational and time management skillsAbility and willingness to work overtime as neededAbility to lift and carry up to 10 poundsMust be a strong advocate of the USOs mission to lift the spirits of Americans troops and their families Details The salary range for this posting is 58000 76125 To support pay transparency this posting includes the anticipated base salary range for this role Compensation is determined based on several factors including geographic location relevant experience specialized skills certifications and overall alignment with the position requirements Our compensation practices are designed to ensure market competitiveness and internal equity across roles and levels This is an in person position located in Arlington VA Background check education criminal and driving required The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all inclusive listing of work requirements Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload If thats not enough to convince you here are some direct quotes from employees The organization truly cares about the people who work here There is great consideration given and extended in the following areas organizational core values for all work life balance impact we can actually see and even experience as a staff member the feeling of making an impact is priceless autonomy with respect to current position within the organization Everyone is friendly and easy to talk to We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community I couldnt think of a better organization to work for The mission alone provides a positive and meaningful purpose where people should want to work and be a part of Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference This also makes the organization a place where people would want to work The mission and opportunities to make a Difference are amazing There is no doubt that the USO is one of the most forward facing frontline serving nonprofits that I know of