Accountant

Illinois Association of Mutual Insurance Companies; Highland, Northern (IL, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Illinois Association of Mutual Insurance Companies is seeking an Accountant to provide all accounting functions essential to the preparation, administration, processing, review, entry and integrity of Park District accounts receivable and general ledger records. There will be an emphasis on assisting the Accounting Manager.

The Accountant computes, classifies, records, files, and performs miscellaneous accounting tasks related to maintaining accounting records, and ensures accuracy across

Responsibilities

• Maintain a thorough understanding of all general ledgers and revenue codes.
• Maintain INCODE Charts of Accounts and project accounting codes.
• Responsible for daily scheduled credit card installment billing and biweekly ACH for District wide programs.
• Maintain worksheets of declined/expired credit cards; communicate with staff to resolve issues and assist with rejected EFT notices; update customer balances.
• Develop and maintain knowledge of A/R subsidiary (registration) software; participate in user group and continuing education classes.
• Maintain interfaces with credit card processors; research/resolve discrepancies between systems; initiate and resolve disputes for declined charges.
• Maintain mapping between ForeUp, Plan2Play and INCODE payroll and accounting systems; trace errors and adjust postings as needed.
• Prepare deposits and journal entries; reconcile bank receipts with entries.
• Coordinate/reconcile check refunds with Accounts Payable.
• Assist with monthly Treasurer’s report preparation, including review of financials.
• Prepare payroll, funds and center charts; assist with reconciliations for bank and investments.
• Assist with grant management and budget data entry; assist in external audits and internal controls.
• Print reports from INCODE and QuickBooks; assist with audits and cash verification.

Job description

Job Summary

The Accountant provides all accounting functions essential to the preparation, administration, processing, review, entry and integrity of all Park District accounts receivable and general ledger records. There will be an emphasis on assisting the Accounting Manager. The Accountant computes, classifies, records, files, and performs miscellaneous accounting tasks related to assisting in maintaining accounting records.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Job Duties

• Maintain a thorough understanding of all general ledgers and revenue codes.
• Maintain INCODE Charts of Accounts and project accounting codes.
• Responsible for daily scheduled credit card installment billing and biweekly ACH, District wide (to include membership, camps, athletics, etc.).
• Responsible for maintaining worksheets of declined/expired credit cards; communicate with staff to help resolve issues and assist with rejected EFT notices from the bank; update customer account balances.
• Develop and maintain detailed knowledge of A/R subsidiary (registration) software utilization and report printing; participate in user group and continuing education classes.
• Maintain working relationships and online access with credit card intermediary, working with the Registration Office, research and process charge backs and NSF checks. Research and resolve discrepancies between Rectrac/Foreup and our credit card processors. Initiate, follow up and resolve disputes for various declined charges using Client Enterprise.
• Maintain mapping and interface between ForeUp, Plan2Play and INCODE. payroll systems, golf systems, and accounting system; trace errors and make any necessary adjustments to correct information incorrectly posted through the interface.
• Responsible for weekly interface from the registration systems into the accounting system.
• Prepare deposits for Business Office receipts and create and enter journal entries. Pick up bank receipts from bank, match them with recorded journal entries.
• Coordinate/Reconcile check refunds with the Accounts Payable Administrator.
• Assist with monthly Treasurer’s report preparation, including review of monthly financials and report compilation.
• Using INCODE reports, prepare monthly payroll charts, funds charts and center charts for Finance Director.
• Working with the Accounting Manager, prepare all monthly reconciliations for bank and investment accounts.
• Together with the Accounting Manager, maintain records of all investments and prepare any updates as necessary.
• Input journal entries in INCODE PDHP and QuickBooks for Parks Foundation.
• Print reports from INCODE and QuickBooks as assigned.
• Assist with cash verification audits at facilities; oversee and lead cash handling training for new front desk staff and/or when facilities open for the season.
• Prepare monthly Food and Beverage Tax for the city and quarterly for the state.
• Apply for the city and state liquor licenses for Sunset Valley Golf Course and Golf Learning Center and other District facilities as needed.
• Coordinate daily interoffice mail pickup.
• Oversee annual shred and coordinate shred pick up with West Ridge staff, as needed.
• Oversee coordination of armored service pickup for facilities; coordinate seasonal changes to pick up schedule with vendor and facility managers.
• Liaison for Parks Foundation; working with Park Foundation Treasurer, overseeing all deposits, checks, reconciliations, invoicing, reporting and communication, etc. Prepare and keep track of all expenses for the Parks Foundation. Issue checks for various expenses on an as-needed basis. Prepare Foundation bank reconciliations. Prepare Foundation reports for Finance Director’s review and for Board members’ review.
• Oversee all aspects of Assetmax entry and reconciliation; prepare required information for external audit and appraisals, as necessary.
• Prepare monthly Payroll, Fund and Center Charts.
• Work with the Accounting Manager and Planning Department on grant management-GATA.
• Reconcile financial report discrepancies and problems.
• Assist with budget preparations and enter data into INCODE and Excel spreadsheets, and QuickBooks as assigned.
• Assist in preparation of financial reports and correspondence using Microsoft Word and Excel.
• Assist with the annual external audit and provide appropriate documentation.
• Assist with internal audits of all accounts and records, as needed; responsible for neatness, accuracy and balancing of all work processed.
• Prepare checks for deposit for the Business Office and Parks Foundation.
• Assist with credit card fees analysis.
• Perform other duties as assigned.