Accountant

Cayuga Community College; City of Auburn (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Cayuga Community College, located in Auburn and Fulton, seeks an Accountant (Accounts Payable) to join the Business Office for a 12-month civil service position. The role focuses on vendor history maintenance, invoice processing, and payments, with attention to compliance and reporting.

Responsibilities include bid procedures, travel disbursements, and providing financial data for board meetings, while collaborating with Budget Managers and the Comptroller to ensure accurate reporting.

Qualifications

• Master's degree in accounting, business or public administration with 24 accounting hours and 1 year of accounting/auditing experience, including supervisory experience.
• Bachelor's degree with 24 accounting hours and 2 years of related experience; supervisory experience preferred.
• Associate's degree with 12 accounting hours and 4 years of related experience; supervisory experience considered.

Responsibilities

• Create and maintain vendor history files in the Accounts Payable system and enter data from Budget Managers.
• Process invoices, apply discounts, and produce check runs; track expenditures on grants and capital projects.
• Create vouchers and reconcile with invoices for monthly Board of Trustees reports.

Skills

Accounting

Auditing

Budgeting

Supervision

Education

Masters + 24 acct hrs

Bachelors + 24 acct hrs

Assoc +12 acct hrs

Equiv combo of edu/exp

Job description

Cayuga Community College, a unit of the State University of New York with locations in the cities of Auburn and Fulton, is a two-year community college sponsored by Cayuga County. Committed to being the community college for both Cayuga and Oswego counties, the College offers transfer and career-oriented curricula on a degree and certificate basis through day, evening, online, and summer sessions. For groups such as high school students, government agencies, retirees, and industrial, business and professional personnel, the College also offers credit and credit-free specialized instruction according to need and interest.

Cayuga Community College is a supportive and inclusive institution where students are encouraged to grow, discover their highest potential, and advance their educational and professional goals. We are committed to student success and providing accessible learning opportunities that lead to valuable career and transfer pathways.

JOB DESCRIPTION:

ACCOUNTANT

(Accounts Payable)

DEPARTMENT:Business Office

APPOINTMENT:12 Months(Civil Service - Provisional Appointment)

GENERAL FUNCTIONS:

1. 1.Is responsible for the creation and maintenance of vendor history files and entry into Accounts Payable System.Assembles purchase orders from Budget Managers and checks for accuracy (appropriate account codes, signatures, etc.)Inputs purchase orders, prints, distributes and mails purchase orders.
2. 2.Receives invoices and calculates discounts.Use Purchase Order System to process payment of invoices.Produces check runs, prints and mails checks.Tracks expenditures related to grants and capital projects.
3. 3.Creates vouchers through Accounts Payable System and correlates vouchers with invoices with supporting data for preparation of monthly Board of Trustees meeting.
4. 4.Is responsible for disbursement of funds including hotel reservations, registration fees, and travel advances.Produces advance travel checks, reconciles travel vouchers, inputs account coding, issues checks or receives refund for balance.
5. 5.Is responsible for implementation of bid procedures, including writing ads for local newspaper, preparation and distribution of bid package to prospective bidders, acceptance and certification of sealed bids, preparation of comparative bid statistics, preparation and notification of bid acceptance.
6. 6.Assists with compliance with Federal and State requirements in relation to procurement and payment.Advises and consults with Budget Managers on current fiscal and reporting requirements and control of expenditures
7. 7.Reconciles related accounts with accounting records to ensure accurate reporting. Responsible for providing financial information and reports to Budget Managers, Comptroller and Board of Trustees.

BASIC QUALIFICATIONS:

• Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with a Master's degree in accounting, business or public administration, economics or related field, including or supplemented by 24 semester credit hours in accounting, and one (1) year of accounting or auditing experience involving the maintenance or auditing of double entry books of a business, including the general ledger, or in the maintenance of governmental agency books involving the appropriation accounting and the preparation of budget and financial reports; which shall have included supervisory experience; OR
• Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree in accounting, business or public administration, economics or related field, including or supplemented by 24 semester credit hours in accounting, and two (2) years of experience as defined in (A), one year of which shall have included supervisory experience; OR
• Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's degrees in accounting, business administration or related field including or supplemented by twelve (12) semester credit hours in accounting and four (4) years of experience in (A), one year of which shall have included supervisory experience; OR
• An equivalent combination of training and experience as defined by the limits of (A), (B), and (C).