Account Specialist II

Rock County; Janesville (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Rock County Human Services is seeking an organized accounting professional to support the Human Services Department. The role focuses on processing payments, invoice verification, and maintaining accurate financial records.

You will also monitor credit card usage and track program-related reporting, contributing to overall fiscal integrity. Requirements include a high school diploma with bookkeeping coursework and at least four years of related experience, plus solid knowledge of GAAP and

Qualifications

• High School diploma with bookkeeping coursework and 4+ years of responsible bookkeeping experience or equivalent combination of training and experience.
• Strong knowledge of GAAP and basic accounting principles is expected.

Responsibilities

• 65% - Processes payments for Rock County Human Services Programs, including invoices and checks
• Verify invoices align with purchase orders and supporting documentation; prepare payments and run weekly check register
• Collaborate with program staff to ensure timely invoice payments and maintain records
• 25% - Monitor Human Services Credit Card Usage: verify approvals, reconcile transactions, maintain log
• 5% - Tracking and reporting of Human Services programs: maintain donation spreadsheet and report inpatient and physician claims
• 5% - Other duties as assigned by Supervisor including backup for fiscal records and data accuracy

Skills

Bookkeeping

Communication skills

Education

High School diploma with bookkeeping coursework and 4+ years of experience

Tools

Excel

Accounting software

Word

Job description

Performs general accounting duties to support the tasks of the Human Services Department including processing, recording, and summarizing financial information for both internal and external consumers. Provides answers to various inquiries from clients, providers, and staff. Supports and promotes the Mission, Vision and Guiding Principles of the Human Services Department. Performs in a manner consistent with the HSD Professional Standards and Commitment to My Co-Workers.

65% - Processes payments for Rock County Human Services Programs

• Ensure that all invoices received for goods/services match the corresponding purchase orders and are verified against all relevant supporting documentation
• Prepare invoices for payment.
• Run check register weekly to verify payments against batch proof. Mail physical checks on a weekly basis.
• Collaborate with program staff and supervisors, as needed, to ensure invoices are paid on a timely basis
• Scan invoices and supporting documentation into Finance Enterprise after payment is made
• Collaborate with Accounts Payable team as needed in order to respond to any vendor inquiries about checks received and nonpayment of invoices15% - Deposit and reporting of overpayments for Food Share, Medical Assistance and Child Care fraud.

25% - Monitor Human Services Credit Card Usage

• Verify credit card statement transactions have required approval and documentation
• Reconcile credit card transactions via PCard Module in Finance Enterprise
• Maintain master log of HSD Credit Cards

5% - Tracking and reporting of Human Services programs

• Maintain donation spreadsheet monthly and send to appropriate staff
• Payment, tracking, and reporting of inpatient and physician claims. Verification against Behavioral Health Placement Spreadsheet for date accuracy and medical coverage, if any.

5% - Other duties as assigned by Supervisor

• Serve as Backup for eWiSACWIS fiscal records and Out-of-Home Care payments
• Other duties as assigned by Supervisor-Considerable knowledge of bookkeeping, GAAP and Human Service programs.
• Strong written and verbal communication skills, along with proficient data processing skills.
• Basic computer skills including Word, Excel, and various accounting software.
• Ability to work with internal staff and outside agencies to ensure accurate information and correct payments.High School graduate supplemented by coursework in bookkeeping and four(4) or more years of responsible bookkeeping experience or equivalent combination of training and experience.

Physical elements

• Ability to stand, walk and sit.
• Ability to exert up to 20 lbs of force occasionally or up to 10 lbs of force frequently

Equipment use

• Ability to use computer and computer keyboard.
• Ability to use standard office equipment.

Working conditions

Almost all indoor work in an office setting.