Account Services Rep- Part Time -Reno, NV (52142)

Chesapeake Spice Co; Reno (NV); On-site; USD 24,796 - 28,929; Part time

Job summary

Chesapeake Spice Co. in Reno, NV seeks a Part-time Inside Sales/Account Services professional to provide sales, administrative and account support. You will take and track orders, support logistics, and resolve account issues from start to finish.

Responsibilities include inputting orders, coordinating with departments, invoicing, and maintaining customer accounts. Proficiency in MS Office, especially Excel, and the ability to multitask in a fast-paced environment are required.

Qualifications

• 3 years’ Account Services experience in a manufacturing environment.
• Demonstrated ability to build positive customer relations.
• Strong communication skills, both written and verbal.
• Ability to multi-task and work independently with minimal supervision.
• Proficient in MS Office; Excel experience required.

Responsibilities

• Originate inside sales; take orders via phone, fax or e-mail and input orders into system.
• Follow orders from time of placement to time of invoice, processing all paperwork; communicate with other departments about issues related to orders.
• Confirm orders to account purchasers; analyze logistical options and make decisions based on costs and time frames and notify logistics company of decisions and track shipments.
• Input new accounts in the system and maintain accounts codebook; enter sample requests for accounts when needed.
• Communicate with and assist salesperson with requests, issues, credits, product return authorizations, and assist with handling account grievances.
• Request updated pricing and send to accounts.
• Communicate regularly with customers, salesperson, and departments.
• Responsible for aged receivables and follow up on outstanding payments/past due invoices.
• Maintain min/max levels of product per customer request and update min/max level excel sheets as needed.
• Provide inventory to customers upon request.
• Plan full truckloads to customers.
• Prepare monthly aged inventory reports for salesperson who monitors floor stocks.
• Answer phones, direct calls and take messages.
• Call for service on office machines as needed.
• Assist with administrative duties as needed.
• Communicate with customers, employees, and others to answer questions, disseminate, or explain information.
• Interact with all departments for the purpose of ensuring orders are being fulfilled timely/accurately.
• Act as the gatekeeper of orders for customers and follow from beginning to end.
• Other Duties as assigned.

Skills

Verbal and written communication

Multi-tasking

Independent work

Education

AA degree

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Office

Job description

Job Details

• Job Location: Reno, NV 89521
• Position Type: Part time
• Education Level: High School/GED
• Salary Range: $18.00 - $21.00 Hourly
• Travel Percentage: None
• Job Shift: 1st Shift
• Job Category: Account Services

Job Summary

Provide sales, administrative, and account service support through taking and tracking orders, providing logistical support, and the resolution of account issues and grievances.

Responsibilities

• Originate inside sales; take orders via phone, fax or e-mail and input orders into system.
• Follow orders from time of placement to time of invoice, processing all paperwork; communicate with other departments about issues related to orders.
• Confirm orders to account purchasers; analyze logistical options and make decisions based on costs and time frames and notify logistics company of decisions and track shipments.
• Input new accounts in the system and maintain accounts codebook; enter sample requests for accounts when needed.
• Communicate with and assist salesperson with requests, issues, credits, product return authorizations, and assist with handling account grievances.
• Request updated pricing and send to accounts.
• Communicate regularly with customers, salesperson, and departments.
• Responsible for aged receivables and follow up on outstanding payments/past due invoices.
• Maintain min/max levels of product per customer request and update min/max level excel sheets as needed.
• Provide inventory to customers upon request.
• Plan full truckloads to customers.
• Prepare monthly aged inventory reports for salesperson who monitors floor stocks.
• Answer phones, direct calls and take messages.
• Call for service on office machines as needed.
• Assist with administrative duties as needed.
• Communicate with customers, employees, and others to answer questions, disseminate, or explain information.
• Interact with all departments for the purpose of ensuring orders are being fulfilled timely/accurately.
• Act as the gatekeeper of orders for customers and follow from beginning to end.
• Other Duties as assigned.

Qualifications

• AA degree required
• Bachelor’s degree preferred
• 3 years’ Account Services experience in a Manufacturing Industry required, Food Manufacturing preferred
• Demonstrated experience building positive customer relations
• 3 years’ general administrative experience required
• Logistics experience preferred
• Strong verbal and written communication skills required
• Knowledge of Microsoft Office Applications, advanced proficiency preferred
• Microsoft Excel experience required
• Must be able to multi-task and work independently with minimal supervision
• Ability to sit and work at a computer keyboard for extended periods of time
• Walking or standing for brief periods of time.
• Ability to lift up to 25 pounds occasionally
• Able to extend arms with hands over the head or at shoulder height
• Hold, grasp, or turn with the use of hands
• Touch, pickup, and pinch with the use of fingers
• Kneel, stoop or bend downwards and forward
• Express or exchange ideas by means of spoken word. Convey detailed instructions to others
• Able to hear, understand and distinguish speech and/or other sounds such as machinery alarms
• Near and far visual acuity required
• Work in an environment that is noisy, dusty and may contain spices with high heat intensity
• Withstand working in cold and hot temperatures for long periods of time
• Must be able to read and write English
• Able to work occasional overtime and weekends as needed