Account Payable Specialist

SEACREST SOUTHWEST; Naples (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Seacrest Southwest in Naples, FL is seeking an Accounts Payable Specialist to manage the AP function for the property management portfolio. You will review and code invoices, enter them for payment, and ensure timely and accurate processing in accordance with contracts with associations.

The role requires at least three years of AP experience, proficiency with accounting software and MS Office, and strong attention to detail. This is a full-time on-site position supporting the Finance team.

Qualifications

• Three years of verifiable accounts payable experience.
• High School Diploma or equivalent preferred.
• Property management experience a plus.

Responsibilities

• Receive and review invoices from vendors.
• Verify invoice details, including pricing, quantities, and authorization.
• Code invoices to the appropriate expense accounts and properties.
• Enter invoices into the accounting system for payment processing.
• Prepare and process electronic transfers and payments.
• Ensure timely payments of invoices and expense reports.
• Resolve payment discrepancies with vendors.
• Prepare and maintain accounts payable reports.
• Assist in the month-end closing process.
• Provide supporting documentation for audits.
• Communicate with vendors regarding payment status.
• Maintain internal controls over accounts payable processes.

Skills

Accounting software

Microsoft Office

Attention to detail

Time management

Communication skills

Education

High School Diploma

Tools

ERP system

Job description

JOB DESCRIPTION: Accounts Payable Specialist

REPORTS TO: Accounts Payable Lead

SUMMARY: The Accounts Payable Specialist is responsible for managing the accounts payable function within the property management business. This role involves processing invoices, handling payments, and ensuring that financial transactions are recorded accurately and promptly, in accordance with the contract between Seacrest Southwest and the association.

ESSENTIAL FUNCTIONS:

• Receive and review invoices from vendors and suppliers.
• Verify invoice details, including pricing, quantities, and authorization.
• Code invoices to the appropriate expense accounts and properties.
• Enter invoices into the accounting system for payment processing.
• Prepare and process electronic transfers and payments.
• Ensure timely payments of invoices and expense reports.
• Resolve payment discrepancies and disputes with vendors.
• Prepare and maintain accounts payable reports.
• Assist in the month-end closing process.
• Provide supporting documentation for audits.
• Generate reports detailing accounts payable status.
• Communicate with vendors regarding payment status and inquiries.
• Establish and maintain positive relationships with vendors and suppliers.
• Ensure compliance with company policies and procedures.
• Maintain proper internal controls over accounts payable processes.
• Assist in the development and implementation of policies and procedures.
• Attend staff meetings upon request.
• Support the Property Manager and Board with financial documentation as needed.

MINIMUM QUALIFICATIONS:

Experience and Education

• Three (3) years of verifiable experience in accounts payable or related financial role.
• High School Diploma or Equivalent Preferred.
• Experience in property management or similar industry is a plus

Knowledge and Skills

• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and customer service skills.

Abilities

• Ability to work independently and collaboratively.
• Ability to handle sensitive financial information with confidentiality.
• Ability to establish and maintain effective working relationships with vendors, residents, and staff.

Physical Demands

• Ability to lift up to 10 lbs.
• Extensive use of fingers for typing and visual use of the computer monitor.
• Work in an upright standing or sitting position for long periods of time.
• Ability to perform the physical nature of the tasks listed above.

Work Environment / Conditions

• Exposure to office equipment and supplies
• Day-to-day public contact.
• Frequently work at a fast pace, with constant interruptions.

OTHER: The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to review as duties and responsibilities change with business necessity periodically. Essential job functions and any other functions are subject to modification at any time, with or without notice. Seacrest Southwest is an equal-opportunity employer and drug-free workplace.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason