Account Payable Coordinator

Valentino; New York (NY); Hybrid; Full time

Job summary

Join a leading company as an Accounts Payable Specialist in New York, where you will provide financial and administrative support. This full-time role offers a hybrid schedule and requires attention to detail, effective communication, and experience with financial systems. You will manage vendor accounts, process payments, and assist in audits, contributing to a culture of inclusivity and excellence.

Qualifications

• 2+ years accounts payables experience.
• Experience with invoice automation systems.

Responsibilities

• Process invoices and payments accurately.
• Reconcile vendor accounts regularly.
• Maintain complete records of invoices.

Skills

Attention to Detail

Communication

Tools

MS Office

SAP S4H

Esker

Job description

WHY WORK FOR VALENTINO

A career in Maison Valentino is your chance to grow in a reality where business and creativity meet and thrive in an inclusive, and open-minded community.

What We Believe In

Maison Valentino believes in a colleague-centric approach, where our contribution and behaviors as individuals are the secret of our success as a community. Each Valentino colleague is crucial to guarantee that every need in Valentino is met with mastery, creativity, uniqueness, and care.

Valentino offers a hybrid working schedule with three days in office, and two days remote. This role is a full-time permanent position based in our New York Office.

Who Are We Looking For

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Key Responsibilities:

DATA, VENDOR INFORMATION:

• Secure and maintain W-9 forms and prepare annual 1099-MISC return.
• Create new vendor following Company policy and local tax requirement.
• Verify vendor bank information & payment instructions/terms.
• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data.

REVIEW, PAYMENT:

• Partner with General Accounting team in the month-end close process (ensure invoices are accurately posted in the proper month; accruals are recorded in the proper month.)
• Review aged Accounts Payable by vendor on weekly basis.
• Review, code, post vendor invoices after verifying G/L account, cost center, vendor information, and approval status.
• Setup payment for invoices.
• Process checks, online credit card payments, ACH and wire transfer payments.
• Reconcile vendor accounts with system regularly.
• Resolve vendor discrepancies in a timely manner.

INTERNAL AUDITS:

• Participate in writing Standard Operating Procedures.
• Maintain complete records of invoices/vendor information digitally.
• Assist with financial system upgrade.
• Monitor and manage autopay vendors (utilities, phone, etc.), and clear to acknowledge payments in system.

Requirements:

• 2+ years accounts payables experience.
• Experience with Esker or other invoice automation system.
• Experience in SAP S4H
• Proficiency in MS Office
• High degree of accuracy, attention to detail and confidentiality
• Effective verbal, listening and written communication skills
• Ability to work independently and as part of a team to ensure that all job functions are performed in a timely and efficient manner

Budgeted Hourly Rate: $32-$34 per hour (based on experience)

How We Are

The Valentino ecosystem is home to a wide and extraordinary pool of talents, each colleague contributing with their unique attributes, nurturing a culture of inclusivity and equality. Inspiring sense of belonging, passion and engaging colleagues are the bases of our inclusive and multifaceted world.