Account Operations Specialist

One80 Intermediaries Inc.; Northern (KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

One80 Intermediaries Inc. is seeking an Account Operations Specialist to join our Newtown Square, PA team.

The role provides essential administrative support across Accounting, Claims, Premium, and Employer Groups, handling reimbursements, premium back-up, late notices, ACH documentation, and compliance tracking. The ideal candidate has a high school diploma with 0–2 years in administrative, accounting, or financial services, and strong attention to detail.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 0–2 years of administrative, insurance, accounting, or financial services experience.
• Strong attention to detail and ability to manage multiple deadlines; excellent written and verbal communication.

Responsibilities

• Prepare and distribute Explanations of Reimbursements (EORs) to brokers, TPAs, and employer groups.
• Coordinate claim reimbursement processing and ACH authorization forms.
• Maintain accurate contact records for EOR distribution and premium billing in ESL systems.
• Support accounting operations by coordinating commission ACH forms and producer W9 documentation.
• Track compliance requirements and escalate missing documentation as needed.
• Maintain organized electronic records and processing logs in ESL office systems.
• Provide updates to internal teams and facilitate coordination between Accounting, Claims, and Operations.
• Ensure HIPAA compliance and adherence to internal procedures.

Skills

Attention to detail

Communication

Multi-tasking

Microsoft Office

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Excel

Outlook

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.**One80 Intermediaries**is seeking an **Account Operations Specialist**to join our growing team in **Newtown Square, PA!**The Accounting Operations Specialist provides administrative processing support within the Medical Stop Loss division of One80 Intermediaries. This role supports Accounting, Claims, Premium, and Employer Groups by processing claim reimbursement communications, obtaining premium back up when needed, issuing premium late notices, ACH processing documentation, and compliance tracking.This role is critical to ensuring accurate financial transactions, regulatory compliance, and professional communication with brokers and clients.**How You Will Contribute:*** Prepare and distribute Explanation of Reimbursements (EORs) to brokers, TPAs, and employer groups.* Coordinate claim reimbursement processing, including obtaining ACH authorization forms and managing special handling requests.* Maintain accurate contact records for EOR distribution and premium billing within ESL systems.* Support accounting operations by coordinating commission ACH forms and maintaining required producer W9 documentation.* Track compliance requirements and escalate missing documentation when needed.* Maintain organized electronic records and processing logs within ESL office systems.* Provide updates to internal teams and assist with coordination between Accounting, Claims, and Operations. u* Ensure adherence to HIPAA, data security standards, and internal operational procedures.**Skills & Experience to be Successful:*** High school diploma required, associate or bachelor’s degree preferred.* 0–2 years of administrative, insurance, accounting, or financial services experience.* Insurance or healthcare industry exposure is a plus but not required.* Strong attention to detail and accuracy.* Ability to manage multiple deadlines.* Professional written and verbal communication skills.* Basic understanding of financial transactions and documentation.* Proficiency in Microsoft Office (especially Excel and Outlook).**About One80:**One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a diverse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem.**Teammate Benefits & Total Well-Being**We go beyond standard benefits, focusing on the total well-being of our teammates, including:* *Health Benefits*: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance* *Financial Benefits*: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement* *Mental Health & Wellness*: Free Mental Health & Enhanced Advocacy Services* *Beyond Benefits*: Paid Time Off, Holidays, Preferred Partner Discounts and more.*Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.*