Account Coordinator

Salute; United States; On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA

401(k) matching

PTO

Job summary

Salute is seeking an experienced Account Coordinator who serves as a dedicated finance resource for a large client account. This role combines operational rigor with strategic financial acumen, including billing, budgeting, forecasting, vendor cost management, audit readiness, and KPI-driven reporting.

The ideal candidate thrives in a high-visibility, client-facing environment and will manage end-to-end financial activities, from monthly close through invoicing and cost tracking, ensuring

Qualifications

• Bachelor's degree in Finance, Accounting, or related field.
• 3-5+ years of progressive experience in account coordination, financial analysis, or a client-facing finance role.
• Strong analytical and problem-solving skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (advanced Excel) and financial systems (e.g., Sage Intacct, NetSuite, Salesforce).
• Experience with billing, revenue recognition, cost tracking, and month-end close processes.

Responsibilities

• Prepare comprehensive financial reporting packages and supporting documentation for internal and client meetings (Global Account Reviews, Quarterly Business Reviews, Monthly Business Reviews).
• Lead variance analysis, identifying key drivers of revenue, cost, and margin changes at the account level.
• Maintain and update internal forecasting and budgeting trackers; prepare account-level forecasts for leadership review.
• Support month-end close deliverables, including accrual preparation, deferred revenue recognition, AP accruals, reclassifications, and project-level reconciliations.
• Track account profitability, burn rates, and provide forward-looking financial commentary.
• Generate and issue client invoices with full supporting documentation, ensuring accuracy and timely processing.
• Prebill clients in accordance with contractual terms; track and reconcile make-up invoicing for third-party vendor variances.
• Review and reconcile employee timecards for a 45+ headcount operation to ensure accurate project coding.
• Review and approve expense reports for coding accuracy and policy compliance.
• Monitor billing deadlines; resolve discrepancies across Salesforce, Intacct, and client billing systems.
• Manage Designated Entity billing structures, including separate invoice streams per client-directed entities.
• Track and collect outstanding accounts receivable, following up to ensure prompt payments.

Skills

Financial analysis

Billing & revenue recognition

Month-end close

Advanced Excel

Stakeholder communication

Education

Bachelor's degree in Finance, Accounting, or related field

Tools

Sage Intacct

NetSuite

Salesforce

Job description

Salute is seeking an experienced and analytical Account Coordinator to serve as a dedicated finance resource for one of our new client accounts. This elevated role combines the operational rigor of account coordination with the strategic financial acumen typically associated with a Finance Manager position. The ideal candidate will thrive in a high-visibility, client-facing environment and be responsible for end-to-end financial management of a large-scale, performance-based data center facilities management contract — including billing, budgeting, forecasting, vendor cost management, audit readiness, and KPI-linked financial reporting.

Key Responsibilities

• Prepare comprehensive financial reporting packages and supporting documentation for internal and client meetings (Global Account Reviews, Quarterly Business Reviews, Monthly Business Reviews).
• Lead variance analysis, identifying key drivers of revenue, cost, and margin changes at the account level.
• Maintain and update internal forecasting and budgeting trackers; prepare account-level forecasts for leadership review.
• Support month-end close deliverables, including accrual preparation, deferred revenue recognition, AP accruals, reclassification journal entries, and project-level reconciliations.
• Track account profitability, burn rates, and provide forward-looking financial commentary.
• Generate and issue client invoices with full supporting documentation, ensuring accuracy and timely processing.
• Prebill clients in accordance with contractual terms; track and reconcile make-up invoicing for third-party vendor variances.
• Review and reconcile employee timecards for a 45+ headcount operation to ensure accurate project coding.
• Review and approve expense reports for coding accuracy and policy compliance.
• Monitor billing deadlines; resolve discrepancies across Salesforce, Intacct, and client billing systems.
• Manage Designated Entity billing structures, including separate invoice streams per client-directed entities.
• Track and collect outstanding accounts receivable, following up to ensure prompt payments.

Budgeting & Forecasting

• Support annual budget development with line-item detail in alignment with contractual requirements.
• Maintain account-level financial models and rolling forecasts.
• Track budget variances against contractual caps and thresholds (e.g., budget challenge provisions, overrun caps).

Vendor & Passthrough Cost Management

• Track vendor invoices across OEM vendors, soft-service contractors, utilities, and water treatment; ensure proper coding to correct projects.
• Validate markup calculations (e.g., differentiated rates for critical OEM vs. soft-service passthroughs).
• Coordinate with Vendor Management on vendor onboarding, PO creation, and AP processing.
• Maintain organized documentation for contracts, change orders, and purchase orders.
• Track vendor rebate obligations and ensure proper reconciliation and reporting to the client.

Contract Compliance & Administration

• Track contract changes, expansions, and extensions; ensure accurate documentation and record updates.
• Manage annual Consumer Price Index (CPI) increases and inflation-related adjustments per contractual terms.
• Support audit readiness by maintaining complete documentation for passthrough cost validation, W2/wage verification, and invoice backup.
• Track unfilled position costs and overtime at the contractually required 1.5x rate.

Governance & Stakeholder Engagement

• Participate in monthly Operational Governance Team meetings; prepare financial aterials for governance reviews.
• Communicate financial results and insights to internal and external stakeholders.
• Partner with Operations, Service Delivery, and Business Development leads to ensure financial alignment.
• Build and maintain strong relationships with client finance teams and internal cross-functional partners.
• Operational Coordination
• Participate in weekly operational syncs with account and project teams to align delivery, staffing, and financial updates.
• Support data integrity initiatives across Salesforce, Intacct, and Smartsheet.
• Drive process improvement and automation initiatives to enhance reporting efficiency and accuracy.

Qualifications & Skills

Required:

• Bachelor's degree in Finance, Accounting, or related field.
• 3-5+ years of progressive experience in account coordination, financial analysis, or a client-facing finance role, preferably in engineering services, data center operations, or facilities management.
• Strong analytical and problem-solving skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (advanced Excel required) and financial systems (e.g., Sage Intacct, NetSuite, Salesforce).
• Demonstrated experience with billing, revenue recognition, cost tracking, and month-end close processes.
• Strong written and verbal communication skills with the ability to present financial information to both technical and non-technical stakeholders.
• Ability to manage multiple priorities and thrive in a fast-paced, collaborative environment.

Preferred:

• Experience with Time & Materials (T&M) and passthrough billing models.
• Familiarity with data center or critical infrastructure operations.
• Experience supporting performance-based contracts with KPI-linked financial deliverables.
• Knowledge of safety, environmental, and compliance standards (EHS, OSHA, NFPA).
• Experience with enterprise resource planning (ERP) systems and process automation tools (Power Query, Smartsheet, Power BI).

Compensation & Benefits Disclosure

The base salary range for this role is $80,000.00 to 90,000.00 per year. This range reflects a good-faith estimate of what we reasonably expect to pay upon hire, based on factors such as skills, experience, education, and market/location. Our comprehensive benefits include health, dental, and vision insurance, Health Savings Account (HSA), gym discount, mental health, Discounted Group Life & AD&D, Discounted Group Short & Long-term Disability, 401(k) retirement matching, PTO/paid holidays, and parental leave. Final compensation will be determined by job‑related factors consistent with applicable law.