Account Coordinator

Alliance Marketing Partners; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Paid time off

Company holidays

Travel opportunities

Job summary

Alliance Marketing Partners in Philadelphia is seeking an Account Coordinator to support day-to-day management and execution of marketing programs for national clients across QSR, lifestyle, and retail sectors. You will work closely with Creative, Field Ops, PR, Staffing, and Social teams to keep projects on track.

The role emphasizes meticulous planning, timely reporting, and hands-on event coordination, with some travel required for brand activations and store openings.

Qualifications

• 1–3 years of account coordination, marketing, PR, event management, or agency experience.
• Strong communication skills—clear, concise, client-facing.
• Exceptional organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft suite, Monday.com, Canva, and basic reporting tools.
• Comfortable working in fast-paced environments with tight deadlines.
• Detail-oriented with a “whatever it takes” mindset.

Responsibilities

• Serve as a daily point-of-contact for client updates, scheduling, and task follow-ups.
• Maintain timelines, project trackers, calendars, and deliverables across multiple programs.
• Support Account Managers in preparing decks, recaps, reports, and client-ready documents.
• Update Monday.com boards, staffing pipelines, and project management systems.
• Assist with planning, scheduling, and logistics for brand activations, New store openings, PR pop-ups.
• Coordinate staffing needs with the internal Brand Ambassador team (recruiting, confirming, scheduling).
• Support onsite execution as needed (some travel required).
• Compile weekly/monthly performance reports (impressions, engagements, placements, KPIs).
• Process invoices, track budgets, and assist with financial reconciliation.
• Ensure all project materials, creative assets, and brand guidelines are updated and organized.
• Maintain communication logs, notes, agendas, and post-meeting action items.
• Coordinate asset requests between the Creative team and clients.

Skills

Client communication

Organization

Multitasking

Microsoft Office

Monday.com

Canva

Reporting tools

Fast-paced

Detail-oriented

Tools

Microsoft Office

Monday.com

Canva

Reporting tools

Job description

The Account Coordinator supports the day-to-day management, execution, and delivery of marketing programs for AMP’s national QSR, lifestyle, and retail clients. This role ensures that campaigns are flawlessly planned, operationally sound, and executed with AMP’s industry-leading attention to detail. The Account Coordinator works closely with internal teams (Creative, Field Operations, PR, Staffing, Social) and external client contacts to keep all projects on track.

Key ResponsibilitiesClient & Project Support

• Serve as a daily point-of-contact for client updates, scheduling, and task follow-ups.
• Maintain timelines, project trackers, calendars, and deliverables across multiple programs.
• Support Account Managers in preparing decks, recaps, reports, and client-ready documents.
• Update Monday.com boards, staffing pipelines, and project management systems.

Event & Activation Coordination

• Assist with planning, scheduling, and logistics for brand activations, New store openings, PR pop-ups.
• Coordinate staffing needs with the internal Brand Ambassador team (recruiting, confirming, scheduling).
• Support onsite execution as needed (some travel required).

Operational & Administrative Tasks

• Compile weekly/monthly performance reports (impressions, engagements, placements, KPIs).
• Process invoices, track budgets, and assist with financial reconciliation.
• Ensure all project materials, creative assets, and brand guidelines are updated and organized.
• Maintain communication logs, notes, agendas, and post-meeting action items.

Creative Support (as needed)

• Coordinate asset requests between the Creative team and clients.

Required Qualifications

• 1–3 years of account coordination, marketing, PR, event management, or agency experience.
• Strong communication skills—clear, concise, client-facing.
• Exceptional organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft suite, Monday.com, Canva, and basic reporting tools.
• Comfortable working in fast-paced environments with tight deadlines.
• Detail-oriented with a “whatever it takes” mindset.

Preferred Qualifications

• Experience in experiential marketing, field activation management, or QSR marketing.
• Familiarity with staffing logistics, brand ambassador management, and event operations.
• Understanding of reporting metrics (impressions, engagements, ROI calculations).
• Experience with creative workflows

Personal Attributes

• Highly dependable and proactive.
• Strong follow-through and accountability.
• Positive attitude and team-first mentality.
• Ability to adapt, problem-solve, and remain calm under pressure.
• Passion for marketing, events, and delivering best-in-class client service.
• Competitive salary based on experience
• Health, dental, and vision benefits
• Paid time off and company holidays
• Opportunities for rapid advancement within a growing agency
• Travel opportunities for brand activations and events