Account Clerk IV - Hawaii Child Nutrition Program

Hawaiʻi State Department of Education; Hawaii; On-site; USD 40,000 - 47,000; Full time

Job summary

Hawaiʻi State Department of Education seeks an Account Clerk IV SR-13 to manage accounting entries, reconciliations, and reporting in the fiscal office.

The role requires strong arithmetic and spelling skills, careful data entry, and ability to interpret financial data. The position includes supervising clerical staff and handling invoices, purchases, and budget estimates.

Qualifications

• General Experience includes arithmetic, spelling, and the ability to follow written and oral directions.
• Ability to write simply and directly and to observe differences in words and numbers quickly and accurately.
• Specialized Experience involves posting to accounting records and classifying and recording numerical data; knowledge of standard accounting classifications.

Responsibilities

• Determine entries to reflect unrecorded information and reconcile accounts.
• Segregate and group accounts for balance sheet presentation.
• Receive, deposit cash and maintain records.
• Prepare reports and schedules from accounting data.
• Assign work to others and supervise subordinates.
• Determine expenditures and purchases based on policy or requests.
• Prepare operating budgets and space/material needs estimates.
• Prepare purchase orders and order supplies.
• Process invoices and prepare vouchers for disbursement.
• Draft guides, forms and procedures with specific knowledge.
• Maintain inventory control records.
• Supervise account clerical staff.

Skills

Arithmetic

Spelling

Written directions

Data entry

Numerical accuracy

Job description

Description

Account Clerk IV, SR-13: $3,900.00 per month

Examples of Duties

• Determines necessary entries to reflect information not yet recorded; closes and reconciles accounts; summarizes accounts and transfers balances to other accounts such as permanent asset, liability and capital accounts;
• Segregates and groups accounts as they will appear on the balance sheet or other required statements;
• Receives, receipts and deposits cash collections of various kind and maintains or supervises the maintenance of appropriate records;
• Abstracts data reflecting financial conditions and cooperating results and presents the data in the form of prescribed statements and reports; may prepare a variety of reports and schedules reflecting more detailed information in specified account areas; prepares summaries of activities, reports or other data;
• Assigns work to others as required, and oversees work accomplishment;
• Determines various expenditures, purchases or other specific sources of action, basing decisions on rules of action, established policy or executive request;
• Makes estimates of operational procedures, needs or requirements, such as operating budgets, materials or space needed or numbers of items for clerical and administrative operations;
• Prepares purchase orders, and orders supplies, materials, equipment or contract services;
• Processes invoices and prepares vouchers for approval to authorize disbursement;
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information;
• May maintain inventory control records;
• May supervise one or more account clerical and other subordinates.

Minimum Qualifications

Experience Requirement

Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table:

Class Title General Experience Specialized Experience

Experience Total (years)

Account Clerk IV 1/2 3* 3-1/2

• Some Account Clerk IV positions require that applicants possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

General Experience

Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.

Specialized Experience

Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification