Account Clerk II

City of Stamford; Stamford (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

City of Stamford is seeking an Account Clerk I to support WPCA Administration. The role involves routine and nonroutine account keeping, payroll processing, and maintaining financial records for a department or major segment of a larger agency.

The position requires graduation from high school and at least three years of account-keeping experience. Strong Excel skills and the ability to prepare standard financial reports are essential.

Qualifications

• Knowledge of bookkeeping and accounting principles as practiced in government.
• Ability to prepare standard financial reports from accounting data.
• Ability to read and interpret written material and financial figures.
• Ability to enter numerical data into a computerized financial system with speed and accuracy.
• Ability to follow written and oral directions.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal effectively with others.
• Ability to utilize Excel spreadsheet software.

Responsibilities

• Maintains and monitors departmental accounts receivable, accounts payable, payroll accounts and distribution controls.
• Assists the Accountant or other financial manager to assure integrity of financial accounts and schedules.
• Prepares and processes payrolls, including deductions and taxes.
• Enters journal entries into the accounting system and issues tax bills.
• Reconciles bank statements and deposits; enters cash receipts and maintains check logs.
• Uses Excel to monitor details and trends; monitors accounts and reports issues to supervisor.

Skills

Bookkeeping

Accounting

Excel

Data entry

Communication

Education

High school diploma

Job description

Posting number: 25-2600144

Department: WPCA

Division: WPCA Administration

Job classification: Account Clerk I I

Posting type: Open or Regular

Categories: Accounting and Finance

Summary

Under general supervision of a department head or designee, performs both routine and nonroutine account-keeping functions of more than ordinary difficulties; maintains the complete financial records of a small or medium sized agency or a major segment of the financial records of a large agency, including payroll; provides customer service and office support as required; does related work as required.

Supervision Received: Under general supervision of a department head or designee

Supervision Exercised: None

Examples of duties

• Performs related duties as required.
• Maintains and monitors various departmental accounts receivable, accounts payable, payroll accounts and distribution controls.
• Acts as an assistant to the Accountant or other financial manager to assure the integrity of financial accounts, transactions or schedules.
• In the Payroll Office: prepares and processes payrolls from a variety of input formats, determines deductions, maintains records of deductions including taxes, union dues, sick and vacation leave.
• Prepares and enters journal entries into the accounting system.
• Issues tax bills, computing totals including interest.
• Enters requisitions and direct disbursements into the integrated financial system.
• Reconciles bank statements as well as deposits to departmental accounts.
• Makes deposits into branch banks and enters cash receipts into the accounting system.
• Maintains the check log, noting numbers issued, voided and reconciled.
• Uses Excel spreadsheets to monitor various details and trend information as required.
• Monitors assigned accounts and finds and advises supervisor of problems. ?Prepares manual checks, if required.

(For Position in the Office of Assessment & Taxation):

• Assists in compiling data for monthly reports.
• Supports manager and/or designee with various office support functions.
• Coordinates all customer related issues with manager and department staff.
• Communicates with customers both verbally and in writing regarding account information, disputes and with problem resolution.
• Assists and supports activities necessary in the semi-annual billing process.

Qualifications

• Ability to work with individuals from diverse backgrounds.
• Good knowledge of the fundamental principles of bookkeeping and accounting as practiced in government.
• Ability to prepare standard financial reports from accounting data. ?Ability to read and interpret written material and financial figures.
• Ability to enter numerical data into a computerized financial system with speed and accuracy.
• Ability to follow written and oral directions.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal effectively with others.
• Ability to utilize Excel spreadsheet software.

Supplemental information

Graduation from an accredited high school and three (3) years of account-keeping experience OR an equivalent combination of training and experience as described above.

SCOPE OF EXAMINATION:

I. There will be a written examination weighted 50%, which will test for the following Knowledge, Skills and Abilities:

• Good knowledge of the fundamental principles of bookkeeping and accounting as practiced in government.
• Ability to read and interpret written material and financial figures.
• Ability to follow written and oral directions.

II. There will be a series of computer performance test weighted 50%, which will test for the following Knowledge, Skills and Abilities:

• Ability to enter numeric data into a computer system with speed and accuracy.
• Ability to prepare standard financial reports from accounting data.
• Ability to utilize Excel spreadsheet software.