Account Clerk I Part Time

City of New Haven; New Haven (CT); On-site; USD 26,000 - 38,000; Part time

Job summary

The City of New Haven is seeking a part-time bookkeeper for up to 19 hours per week. The role involves maintaining standard accounts, posting disbursements and receipts, preparing payrolls, and producing routine financial reports under limited supervision.

Candidates should have a high school diploma with bookkeeping coursework and at least one year of bookkeeping experience; an equivalent combination of training and experience is acceptable.

Qualifications

• High school diploma with courses in bookkeeping and at least 1 year of bookkeeping experience.
• Equivalent combination of training and experience acceptable.
• Ability to follow procedures with some judgment.

Responsibilities

• Keeps appropriation, cost, or subsidiary accounts in a system with many accounts and transactions.
• Posts disbursements and receipts, balances against records; prepares payrolls and earnings records.
• Prepares reports and financial statements from bookkeeping records; reconciles bank accounts.
• Operates common office appliances and aids in data entry and record keeping.
• Checks cash receipts, vouchers, invoices for accuracy and coding.

Skills

Bookkeeping

General ledger

Payroll knowledge

Office administration

Education

High school diploma with bookkeeping courses

Tools

Accounting software

Job description

Primary Functions

This is clerical work requiring knowledge of the principles of bookkeeping. Work involves the application of bookkeeping skills and may include the maintenance of complete but fairly standard set of accounts or the operation of a specialized bookkeeping system having a large number of similar accounts. Employee follows standard or established procedures but may exercise some judgement in analyzing transactions and determining entries. Work may also involve the preparation of payrolls, financial reports of a routine or standard nature, and a variety of clerical duties. Ordinarily, employees work with little direct supervision, but reports prepared or records kept are subject to periodic internal review or audit.

Primary Functions

This is clerical work requiring knowledge of the principles of bookkeeping. Work involves the application of bookkeeping skills and may include the maintenance of complete but fairly standard set of accounts or the operation of a specialized bookkeeping system having a large number of similar accounts. Employee follows standard or established procedures but may exercise some judgement in analyzing transactions and determining entries. Work may also involve the preparation of payrolls, financial reports of a routine or standard nature, and a variety of clerical duties. Ordinarily, employees work with little direct supervision, but reports prepared or records kept are subject to periodic internal review or audit.

Part time, up to 19 hours per week.

Typical Duties And Responsibilities

• Keeps appropriation, cost, or subsidiary accounts in a system having a number of accounts and transactions, but where all accounts are similar.
• Posts disbursements and receipts, and balances against records; prepares payrolls and keeps employee earnings records; prepares general vouchers and registers and assists in the preparation of periodic reconciliation of fund balances.
• Prepares reports, statistical and financial statements from bookkeeping and other records, reconciles bank accounts.
• Operates calculating machine, typewriter, and other common office appliances.
• Checks cash receipts, vouchers, invoices and other documents for accuracy of arithmetic, coding and other information.
• Perceives and records all monies; keeps a variety of accounts and funds; types and presents revenue resume for the fiscal year.
• Performs related work as required.

Education, Qualifications & Experience

Graduation from high school including or supplemented by courses in bookkeeping and one year of experience bookkeeping work, or an equivalent combination of training and experience which provide the following knowledge, skills and abilities:

Knowledge, Experience, Skills & Abilities

• Knowledge of the principles and techniques of bookkeeping.
• Knowledge of the principles and methods of modern office management and of the operation of machines and appliances.
• Some knowledge of governmental accounting methods and principles.
• Ability to understand and carry out general oral and written instructions and to apply detailed working procedures appropriate to the objectives desired.
• Ability to apply knowledge of bookkeeping to the maintenance of accounts and the preparation of financial statements and reports.
• Ability to make arithmetical computations with speed and accuracy.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a Special Fund, "Non Tested" position. Continued employment contingent upon availability of funds.

This part time position is not eligible to receive medical benefits, vacation pay, holiday, union membership, or union contractual benefits. Any period of part time employment will not be construed in any way to mean probationary employment. Persons may not be employed in two concurrent part time positions with the City and/or the Board of Education at the same time.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, and (2) a pre-employment drug screening in accordance with the City’s Drug Free Workplace Policy* Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification.

Conclusion

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