Assistant Accountant

State of Connecticut - Office of the State Comptroller; Hartford (CT); On-site; USD 52,000 - 72,000; Full time

Job summary

The State of Connecticut, Office of the State Comptroller, is hiring a full-time Assistant Accountant to support the Travel and Tuition Unit in Hartford. The role focuses on accurate calculations, coordinating with stakeholders, and ensuring compliance with regulations.

The position involves processing garnishments for active employees and handling travel and tuition reimbursements for State employees, in a high-volume environment. Monday–Friday, 40 hours per week, located in Hartford, CT 06106.

Qualifications

• Knowledge of bookkeeping and financial record keeping principles.
• Basic governmental accounting principles including accounts payable, accounts receivable and budget control.
• Ability to understand and apply statutes and regulations; utilize electronic data processing (EDP) systems for financial information.
• Strong interpersonal and communication skills; arithmetic and auditing abilities.

Responsibilities

• Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts
• Prepares simple financial statements
• Assists in preparation of complex financial statements
• Examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations
• Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties
• Calculates rates involving complex arithmetical formulas
• Responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations
• Gathers and consolidates payroll and expenditure data to facilitate budget preparation
• Ensures expenditures plus encumbrances are within appropriation limits
• Ensures routine payments are in compliance with contract provisions
• Performs related duties as required

Skills

Interpersonal skills

Oral and written communication

Arithmetical ability

Auditing ability

Job description

Introduction

The State of Connecticut, Office of the State Comptroller (OSC) is recruiting for a full-time Assistant Accountant to work in the Travel and Tuition Unit.

WHAT WE CAN OFFER YOU:

• Visit our new State Employee Benefits Overview page
• Professional growth and development opportunities
• A healthy work/life balance to all employees!

POSITION HIGHLIGHTS:

• Full-Time, 40 hours per week
• Monday through Friday
• Location: Hartford, CT 06106

ABOUT THE ROLE:

As an Assistant Accountant in the Travel and Tuition Unit, you will play a crucial role in efficiently working on multiple processes. This role is responsible for ensuring accurate calculations, coordinating with various stakeholders, and maintaining compliance with relevant regulations. Attention to detail, sensitivity, and experience working in a high-volume environment will contribute to the smooth and efficient processing of multiple business areas.

Additionally, this position is responsible for tasks associated with the processing of garnishments for active employees paid by the Office of the State Comptroller, Active & Pension Payroll Services Division (APPSD); as well as processing payments and accounting entries for travel and tuition reimbursements for State of Connecticut employees.

ABOUT US

The Office of the State Comptroller (OSC) is an agency whose mission is to provide accounting and financial services, administer employee and retiree benefits, develop accounting policy and exercise accounting oversight, and prepare financial reports for the state, federal and municipal governments, and the public. We are located in the State Office Building at 165 Capitol Avenue, Hartford, CT. This state-of-the-art building offers free garage parking, an on-site cafeteria, and ergonomic workspaces.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.

EXAMPLES OF DUTIES

• Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts
• Prepares simple financial statements
• Assists in preparation of complex financial statements
• Examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations
• Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties
• Calculates rates involving complex arithmetical formulas
• Responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations
• Gathers and consolidates payroll and expenditure data to facilitate budget preparation
• Ensures expenditures plus encumbrances are within appropriation limits
• Ensures routine payments are in compliance with contract provisions
• Performs related duties as required

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of bookkeeping and financial record keeping principles and practices
• Basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control

• Skills: interpersonal skills; oral and written communication skills
• Considerable arithmetical ability
• Auditing ability

• Ability to understand and apply statutes and regulations; utilize electronic data processing (EDP) systems for financial information

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of a Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience processing accounting or financial transactions such as travel and expense reimbursements, tuition reimbursements, wage garnishments, or accounts payable.
• Experience analyzing financial language and schedules contained in complex labor agreements.
• Experience interpreting and applying administrative policies, regulations, or procedural guidelines to assist internal and external stakeholders in completing applications, forms, or financial transactions.
• Experience monitoring and managing a budget.
• Experience communicating financial or reimbursement information to employees, vendors, or agency staff through written correspondence and/or verbal with a diverse group.

If you have any questions on this recruitment, please contact Brigitta Rainey at [e-mail] or 860-702-3323.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.