Account Associate - Title Clerk

Valid8 Financial, Inc.; Lakewood (CO); On-site; USD 35,000 - 55,000; Full time

Job summary

Foothills Motorcycles in Lakewood, CO is seeking an Account Associate / Title Clerk to work directly with the Controller. You will handle accounts payable, accounts receivable, titling/registration of sold inventory, and general administrative duties to support dealership operations.

The role involves finalizing sales daily for accurate weekly P&Ls, End of Day cash management, and weekly vendor payments, with collaboration across departments to ensure financial accuracy.

Responsibilities

• Finalize sales deals daily to distribute accurate P&Ls on the following month’s first day.
• Count drawers, prepare bank deposits, and reconcile revenue and credit card payments in End of Day reports.
• Book manual journal entries for deposits and miscellaneous transactions.
• Record all vendor and OEM invoices and credit memos; reconcile statements.
• Run weekly checks to ensure payments reach vendors before due dates.
• Review aging reports and research outstanding items as directed by Controller.
• Process warranty claim credits and chargebacks; notify Service Manager of discrepancies.
• Track cancellations, process refunds to lenders/customers, and maintain W‑9 and Tax Exempt binders.

Job description

Account Associate / Title Clerk – Foothills Motorcycles

Location: Lakewood, CO
Job Type: Full‑Time

Foothills Motorcycles is Colorado’s premier Euro Motorcycle dealership, representing industry‑leading brands including Bmw, Triumph and Royal Enfield. We’re passionate about riding and delivering an exceptional customer experience! We’re looking for an account Associate / Title Clerk to join the team and work directly with our Controller.

What You’ll Do:

Responsible forfinalizingsalesdealsdailyso thataccurateP&L’s can be distributed weekly. All deals to befinalizedbeforeoperations being on the 1 st day of the following month.

End of Day:

Responsible forcounting drawers,preparing bankdepositsand reconciling revenueand credit card paymentstotheEnd of Day Report.

Book manual journal entries for deposits and other miscellaneous transactions.

Accounts Payable:

Responsible forbooking all parts, admin, facility, and credit card invoices and credit memos on a consistent basis.

Responsible for the reconciliation of allvendorand OEMstatements.

Work effectively with employees within the other departments to ensure the accuracy of vendor invoices and statements.

Responsible forweekly check runs so that payments are received by the vendor prior to the due date.

Review Accounts Payableagingreports monthly. Research outstanding items requested by the Controller.

Responsible for booking allwarranty claimcreditsand chargebacks. Service manager to be notified of any discrepancies.

Responsible for managing,trackingand processing backend cancellations. This would includebut not limited to receipting thecancellationpaymentsandprocessing the refundsto lenders/customers.

Responsible for managing & updating company W-9andTax Exemptbinders when applicable.

Accounts Receivable:

Print and review Accounts Receivable aging reports monthly. Research outstanding items requested byController.

Responsible forreceiptingall EFT andcheckpayments from customer and lending institutions.

Titling/Registration:

Responsible for titling and registration of sold inventory once funding is received.

Administrative Duties:

Responsible forordering office supplies under the direct supervision and approval of the Controller.

Responsible for allofficefiling on a consistent basis.

And any other dutydeemednecessaryfor thesuccessful operations of thedealershipas a whole underthe directsupervisionof the General Manager.