Accessioning Clerk

Gene by Gene; Georgia; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision coverage

401(k) matching

Diverse PTO & holidays

Disability & family leave

Job summary

Gene by Gene is seeking an Accessioning Clerk in a lab environment to handle sample receipt, check-in, and essential clerical and operations tasks. Responsibilities include documenting receipts, sorting samples, logging into databases, and ensuring accurate tracking with SOP adherence.

The role emphasizes data entry speed, attention to detail, and ability to work independently while maintaining patient confidentiality. Collaborative communication with team members is essential.

Qualifications

• Fast and accurate data entry
• Attention to detail in repetitive tasks
• Capability to log and track specimens
• Understanding of SOPs and instructions
• Ability to work with minimal supervision
• Demonstrated integrity and patient confidentiality

Responsibilities

• Receive and document sample receipts
• Open, inspect, sort, and route samples
• Document and check samples in databases
• Troubleshoot sample issues and discrepancies
• Maintain sample tracking documentation
• Assist with USPS sample pickups
• Perform general lab clerical duties and file organization
• Help with routine lab assistant tasks and cleaning

Skills

Typing speed 40–50 WPM

High attention to detail

Sample management

SOP comprehension

Independent work

Verbal and written communication

HIPAA confidentiality

Education

High school diploma or GED

Job description

Position Overview

Gene By Gene, Ltd. in Houston is seeking an Accessioning Clerk to assist with sample receipt, sample check-in, and other clerical and operations functions for the laboratory.

Accountabilities and Responsibilities

Sample Accessioning-75%

• Receives and documents the receipt of samples into the laboratory.
• Opens sample packages and inspects, sorts, and routes the samples appropriately.
• Documents and checks samples into the correct databases.
• Troubleshoots issues with samples, such as missing or incorrect information, mismatched barcodes, unpaid accounts, damaged samples, incorrectly collected samples etc.
• Maintains documentation required for sample tracking through the department.
• Assists with pickup of samples from USPS

Lab Clerical Duties-15%

• Answers emails and questions from other departments.
• Scans received documents and maintains them in the appropriate file locations.
• Performs additional administrative and organizational tasks in the department as needed.

Lab Operations-10%

• Maintains cleanliness of the team area, including daily and weekly cleaning tasks (trash removal, sweeping of debris, wipe-down of work surfaces, etc.).
• Maintains organization of the team area, including filing and supply organization.
• Assists with some laboratory assistant-type functions, including tasks such as racking tips, filling tubes, washing racks, cleaning, and organization.

Position Requirements

• Previous experience demonstrating reliability, trustworthiness, and capability in a work environment
• Prior experience in a laboratory, medical, or high-volume data entry environment is preferred
• Strong computer proficiency with fast and accurate data entry skills (minimum typing speed of 40–50 WPM preferred).
• High attention to detail with a proven track record of maintaining exceptional accuracy during repetitive, routine tasks.
• Demonstrated capability in sample management, including safely handling, labeling, sorting, and logging specimens according to strict protocols.
• Strong comprehension skills with the ability to quickly learn, understand, and implement complex operational instructions and Standard Operating Procedures (SOPs).
• Ability to work independently with minimal supervision once trained, while maintaining high productivity.
• Excellent communication skills (both verbal and written) for collaborating with team members and documenting discrepancies. Professional Integrity.
• High level of integrity and trustworthiness, with a strict commitment to maintaining patient confidentiality and data security (HIPAA compliance).

Education

• High school diploma or equivalent (GED) required

Why Join Us

At Gene by Gene, you’ll join a mission-driven team advancing the science of genetics and discovery. You’ll have the opportunity to shape meaningful campaigns, tell compelling brand stories, and collaborate with talented professionals who share your passion for creativity, curiosity, and impact.

Comprehensive Benefits

• Medical & Health Savings: Choice of 3 medical tiers generously sponsored by the company, with a monthly $50–$100 employer HSA contribution based on plan type and dependent level.
• 100% Covered Dental & Vision: No premium costs for employees or dependents.
• 401(k) Matching: Generous 50% company match up to 6% of annual base salary.
• Diverse PTO Framework: Structured time off incorporating vacation, sick leave, mental health days, personal days, company holidays, and a flexible floating holiday.
• Income Protection & Family Leave: Full company sponsorship of Short-Term and Long-Term Disability (STD/LTD) alongside Paid Family Leave offerings.