Access Specialist (Therapy Services)

Nemours; Wilmington (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

Nemours Children's Health is seeking an Access Specialist in Wilmington, DE, to schedule therapy appointments and verify patient insurance in the EMR. You will explain financial responsibilities to families and collect payments when appropriate, ensuring timely enrollment and smooth transitions for internal and external customers.

The role emphasizes high-quality customer service, professional communication, and collaboration with clinic teams to meet patient access needs and maintain accurate

Qualifications

• Customer service experience required.
• Call center experience preferred; healthcare setting requested.
• NAHAM Certification (CHAA) preferred.

Responsibilities

• Promptly answers calls to schedule therapy appointments and makes outbound calls as needed.
• Verify insurance, register patients, and document information in the EMR system.
• Explain financial responsibilities and collect payments when appropriate.
• Coordinate with program managers to meet patients' access needs and ensure timely scheduling.
• Provide superior customer service and communicate clearly with patients and families.

Skills

Customer service

Call center

Healthcare experience

NAHAM CHAA

Education

High School Diploma

Job description

Nemours Children's Health is seeking an Access Specialist (Therapy Services) to join our team in Wilmington, Delaware.

The Therapy Access Specialist communicates with patients/providers via telephone to ensure accurate, prompt and courteous scheduling of therapy appointments according to established guidelines. This position is responsible for obtaining and entering accurate demographic and insurance information for all encounters. The Therapy Access Specialist is required to discuss financial obligations with patient families and collect when appropriate. The Therapy Access Specialist is responsible for monitoring registration and insurance related items that fall into patient work queues to ensure timely claim filing. This role works collaboratively with program managers and supervisors to ensure all patients' access needs are met. The Therapy Access Specialist is required to provide superior customer service to both internal and external customers, and represent Nemours in a positive, professional manner. They are responsible for demonstrating a commitment to service, organization values, and professionalism through appropriate conduct and demeanor at all times.

• Promptly answers incoming calls to schedule appointment for patients; makes outbound calls when follow-up is needed.
• Provide a smooth transition for all internal and external customers by utilizing excellent customer service skills and effective communication.
• Ensures efficient processing and documentation of all information required for insurance verification, registration and billing in the Electronic Medical Record (EMR) system.
• Schedule patient appointment according to established division guidelines and communicate updates and barriers in a timely manner.
• Ensure urgent diagnosis and appointments are handled with priority and escalation processes are utilized when necessary.
• Verify insurance eligibility and authorizations utilizing the available resource tools.
• Utilize the Managed Care Manual to verify participating insurances and their requirements.
• Inform the caller of their financial responsibility that is due at the time of service/offer to collect in advance at the time of scheduling and ensure accurate daily cash reconciliation.
• Adhere to the authorization process by informing the caller that an authorization is needed (if applicable) at the time the appointment is made.
• Refer patients to the Financial Advocates if financial assistance is needed.
• Educate the callers on the preparation for the appointment or requirements needed to ensure a productive visit.
• Accurately notate the patient's accounts to communicate pertinent information to clinic, registration, authorization, family financial, and billing departments.

Job Requirements

• High School Diploma required.
• Minimum of three (3) years experience required.
• Customer Service experience required.
• Call center experience preferred. Front end healthcare experience preferred.
• NAHAM Certification-CHAA preferred.

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .