Access Specialist

Grandview Medical Center; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Grandview Medical Center in Birmingham, AL seeks a Registrar to accurately capture and verify demographic and insurance information, schedule procedures, and register patients, ensuring a smooth registration process and excellent customer service.

You will verify eligibility, obtain authorizations, collect estimates of financial responsibility, and maintain complete patient records while communicating with physicians and families.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred.
• 0-2 years of experience in healthcare including patient registration or front desk/admissions required
• 0-2 years of experience in customer service preferred

Responsibilities

• Interact with patients and families to address questions with courteous, timely assistance.
• Regulate schedules based on procedure requirements and staffing needs.
• Pre-register scheduled patients by obtaining accurate demographic information.
• Verify insurance eligibility using designated applications and secure required authorizations.
• Collect and record patient financial responsibility estimates.
• Maintain patient records and document registration details to ensure complete documentation.
• Collect patient co-pays or deductibles and inform patients of obligations.
• Assist patients with understanding insurance requirements and resolve insurance questions.

Skills

Insurance verification

EHR systems

Customer service

Attention to detail

Interpersonal skills

Education

Medical office administration

Tools

Registration software

Job description

Job Summary

The Registrar supports patient care by accurately capturing and verifying demographic and insurance information through both in-person and telephone interactions. This role ensures a seamless registration process by scheduling procedures, securing necessary authorizations, and maintaining complete and organized patient records, all while providing exceptional customer service.

Essential Functions

• Interacts with patients and their families to address questions and provide courteous, timely assistance.
• Regulates schedules based on procedure requirements, physician availability, and staffing needs.
• Schedules patient procedures as required and pre-registers scheduled patients by obtaining accurate demographic information.
• Verifies insurance eligibility using designated applications, captures correct health insurance details, and secures necessary authorizations and verifications for services.
• Collects and records patient financial responsibility estimates as applicable.
• Communicates operative reports daily to appropriate physician offices.
• Compiles and organizes registration documentation to ensure completion of patient medical records.
• Collects patient co-pays or deductibles when applicable and informs patients of financial obligations.
• Assists patients with understanding insurance requirements and assists with resolving insurance-related questions.
• Carefully documents on forms if the patient is unable to sign the consent authorization forms, or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Answers and returns phone calls, addressing questions with professionalism and courtesy.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in a customer service role preferred

Knowledge, Skills and Abilities

• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families and healthcare teams.

Job Info

• Job Identification 160390
• Job Category Administrative Support
• Posting Date 09/25/2026, 06:31 PM
• Job Schedule Full time
• Job Shift Day
• Locations 3690 Grandview Pkwy, Birmingham, AL, 35243, US