Access/Intake Coordinator (Multilingual)

LCSNW; Portland (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision, and Rx plans

Disability insurance (short & long)

Life insurance

Vacation: 2 weeks (first year)

Sick leave: 2 weeks

Holidays: 12 paid

Floating holidays: 2

401(k) with employer match

Employee Assistance Program (EAP)

Student loan forgiveness eligibility

Job summary

Lutheran Community Services NW (LCSNW) seeks an Intake/Access Coordinator to manage intake and assessment for multicultural counseling, family and community support services.

You will gather essential information, conduct screenings, and ensure smooth transitions into appropriate programs while maintaining confidentiality and HIPAA compliance.

Qualifications

• Excellent organizational and interpersonal skills required.
• First point of contact for clients; gather information and screen.
• Ability to obtain QMHA within 30 days is required.

Responsibilities

• Serve as the first point of contact for clients via phone, email, referrals, or in person.
• Conduct initial mental health and substance use screenings.
• Triage to determine appropriate services or level of care.
• Track and monitor student grades and attendance through families and school staff.
• Coordinate intake appointments and enrollment into behavioral health programs.
• Collaborate with clinicians and other professionals for accurate assessment and referrals.
• Maintain accurate client records in the EHR system.
• Provide appointment reminders and necessary documentation to clients.
• Generate reports on intake and referral activities.

Skills

Organizational skills

Interpersonal skills

English proficiency

Multilingual ability

Attention to detail

HIPAA awareness

Education

CADC/CRM certification

QMHA QMHA-R eligibility

Addictions PSS

Job description

Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds. All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope

WHAT WE WILL DO FOR YOU:

As an employer of choice, we’re deeply committed to supporting our employees, because when you’re empowered, our mission thrives. We provide resources, tools, and care that allow you to focus on what matters most: delivering Health, Justice, and Hope to the communities we serve. We’re proud to offer a comprehensive benefits package designed to support your well-being, growth, and peace of mind

• A 37.5 per hour work week to ensure work/life balance
• Medical, dental, vision, and prescription benefits to keep you and your loved ones healthy
• Employer-paid short- and long-term disability insurance
• Life insurance coverage at no cost to you
• Up to 2 weeks of vacation in your first year (based on hours worked)
• Up to 2 weeks of sick leave (based on hours worked)
• 12 paid agency recognized holidays
• 2 floating holidays to use your way
• 403(b) retirement plan with employer matching (eligibility applies)
• Access to our Employee Assistance Program (EAP) for you and your family
• Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status

HOW YOU WILL MAKE AN IMPACT:

The Intake/Access Coordinator plays a crucial role in facilitating the intake and assessment process for individuals seeking multicultural counseling,familyand community support services. This position requires excellent organizational and interpersonal skills to effectively coordinate and manage the intake procedures. The Intake Coordinator serves as theinitial point of contact for clients, gathering essential information, conducting screenings, and ensuring a smooth transition into theappropriate programs or services. AddictionsPSS, CADC, or CRM, andQMHAorQMHA-Rwith theability to obtainQMHAwithin30 daysis required.

• Serve as the first point of contact for individuals seeking services, either through phone calls, emails, referrals, or in-person interactions.

• Conduct initial mental healthand substance use screenings to gather necessary information about the client's needs, history, and current mental health status.

• Triage based on the client's situation to determine appropriate servicesor level of care.

• Track andmonitorstudent grades and attendance through regularcontactwith families and teachers/school counselors.

• Collaborate with clinicians, chemical dependency counselors, and other professionals to ensure accurate assessment and placement of clients.

• Schedule intakeappointments for clients and coordinate their enrollment into behavioral health programs or services.

• Collaborate with internal staff and external providers to coordinate referrals and ensure timelyaccess to appropriate services.

• Maintainaccurateand up-to-date records of client information, including demographic data, assessment results, and referral details.

• Communicate with clientsregarding appointment reminders, requireddocumentation, and any necessary follow-up information.

• Prepare andmaintain intakeforms, assessment tools, and other necessary documentation for client records and program compliance.

• Enter client information accurately into the electronic health records (EHR) system or any other designated database

• Generate reports and statistical data related to intake and referral activities, as required by the organization or regulatory agencies.

• Maintain confidentiality and adhere to all relevant privacy regulations, such as HIPAA (Health Insurance Portability and Accountability Act)and 42 CFR Part 2.

• Communicate effectively with clients, families, and referring agencies to address inquiries, provide information, and ensure a positive experience.

• Collaborate with the clinical team to discuss assessment findings, treatment options, and appropriate referrals.

• Stay informed about available behavioral health resources, treatment options, and community programs to provide accurateinformation and referrals.

• Develop andmaintain relationships with community organizations, healthcare providers, and other stakeholders to facilitateseamless referrals and collaborations.

• Maintain compliance with all relevant program/department requirements, including and not limited to adhering to all record-keeping and reporting requirements.

• Model and encourage direct, professional communication among staff members and facilitate development of a positive staff support network.

• Demonstrate awareness and sensitivity in the delivery of client services as it relates to the cultural and socioeconomic characteristics of the populations served.

• Other duties as assigned.

HOW YOU WILL BE A GREAT FIT:

• AddictionsPSS, CADC, or CRM, andQMHAorQMHA-Rwith theability to obtainQMHAwithin30 daysis required.

• Excellent communication skills with the ability to read, write, and speak in English. Fluency in theadditional following language(s): Arabic, Burmese, Dari, French, Karen, Pashto, Rohingya, Spanish, Somali, Swahili, and Ukrainian preferred.

• Standard LCSNW criminal clearance, including national sex offender, ORCHARDS, SAM/OIG.

Thank you!

We sincerely appreciate your interest in joining the Lutheran Community Services NW team and thank all applicants for taking the time to apply. While we’re unable to respond to every candidate individually, please note that only those selected for an interview will be contacted. Lutheran Community Services NW is deeply committed to our mission of Health, Justice and Hope in all aspects of our work. We welcome candidates from all backgrounds and experiences to help us build a stronger, more compassionate community.