Access Coordinator - Remote

Med-Metrix, LLC; New Jersey; Remote; USD 42,000 - 62,000; Full time

Job summary

Med-Metrix, LLC is looking for an Access Coordinator to support and coordinate access to client systems and software. You will troubleshoot access issues, set up new users, and terminate access as needed, while maintaining HIPAA compliance.

The role involves coordinating across multiple internal and external systems, handling PHI with care, and providing ongoing updates to leadership. Strong administrative experience in a medical office is preferred.

Qualifications

• High school diploma or equivalent required.
• 2-3 years of relevant administrative support experience including answering calls experience.
• Administrative experience in Medical Office environment preferred.

Responsibilities

• Support and coordinate access and maintenance for users to client systems and software.
• Troubleshoot user access to the systems when issues or problems arise.
• Provide new user access support to employees when needed.
• Provide administrative support to the various branches of our clients.
• Coordinate new user set up in internal and external systems (EMR, Practice Management, payor websites, etc.).
• Coordinate termination of users in internal and external systems, including portal access.
• Provide weekly access/status updates to management.
• Document and track system access issues to identify recurring problems.
• Maintain portal training documents for the practice and patient handouts.
• Understand and comply with HIPAA policies and procedures at all times.

Skills

Administrative support

HIPAA awareness

Education

High school diploma or equivalent

Job description

Job Purpose

The Access Coordinator is responsible for the support and coordination of access and maintenance for users to client systems and software.

Duties and Responsibilities

• Support and coordinate access and maintenance for users to client systems and software’s
• Troubleshoot user access to the systems when issues or problems arise
• Provide new user access support to employees when needed
• Provide administrative support to the various branches of our clients
• Coordinate new user set up in all internal and external systems, including EMR, Practice Management Systems, payor websites, co-sourcing teams, etc.
• Coordinate termination of users in all internal and external systems, including portal access
• Provide weekly access/delays to management team
• Conduct system access maintenance
• Stay up-to-date with changes/updates from the client’s systems and educate the team to changes
• Maintain portal training documents for the practice and patient handouts
• Program/update phone system, extension, voicemail, forwarding and troubleshoot issues.
• Document and track company systems and computer equipment support issues that you assist with to identify recurring issues or issues that are system wide.
• Maintain a tracking list of new employees receiving access to client systems they are set up with
• Assist with support requests tickets from the end users for access issues - this includes opening tickets and being the primary contact for the ticket as well as troubleshooting the issue and keeping managers/providers up to date on progress or next steps throughout the process
• Answer phones and triage calls appropriately
• Provide coverage when needed
• Other duties as assigned
• Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Qualifications

• High school diploma or equivalent required
• 2-3 years of relevant administrative support experience including answering calls experience
• Administrative experience in Medical Office environment preferred

Working Conditions

• Must possess a smart-phone or electronic device capable of downloading applications, for multifactor authentication and security purposes.
• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: The noise level in the work environment is usually minimal.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.