Access Coordinator - Remote

Med-Metrix; New Jersey; On-site; USD 45,000 - 65,000; Full time

Job summary

Med-Metrix seeks an Access Coordinator to support and coordinate access to client systems and software. You will troubleshoot access issues, set up new users, and maintain security across EMR and practice management platforms.

You will also provide administrative support to multiple client branches and ensure PHI is handled per HIPAA requirements. Strong communication and discretion are essential.

Qualifications

• High school diploma or equivalent required.
• 2-3 years of relevant administrative support experience.
• Experience in Medical Office environment preferred.
• Medium to Advanced skill in Word, Excel and Outlook.
• Ability to handle highly sensitive information with discretion.

Responsibilities

• Support and coordinate access and maintenance for users to client systems and software.
• Troubleshoot user access issues and provide new user access support.
• Coordinate new user setup and termination across internal systems.
• Provide administrative support to various client branches.
• Document and track access issues and educate the team on changes.
• Maintain PHI handling in compliance with HIPAA policies.

Skills

MS Word

Excel

Outlook

Communication

Education

High school diploma or equivalent

Tools

EMR

Practice Mgmt

Job description

Job Purpose

The Access Coordinator is responsible for the support and coordination of access and maintenance for users to client systems and software.

Job Purpose

The Access Coordinator is responsible for the support and coordination of access and maintenance for users to client systems and software.

Duties And Responsibilities

• Support and coordinate access and maintenance for users to client systems and software’s
• Troubleshoot user access to the systems when issues or problems arise
• Provide new user access support to employees when needed
• Provide administrative support to the various branches of our clients
• Coordinate new user set up in all internal and external systems, including EMR, Practice Management Systems, payor websites, co-sourcing teams, etc.
• Coordinate termination of users in all internal and external systems, including portal access
• Provide weekly access/delays to management team
• Conduct system access maintenance
• Stay up-to-date with changes/updates from the client’s systems and educate the team to changes
• Maintain portal training documents for the practice and patient handouts
• Program/update phone system, extension, voicemail, forwarding and troubleshoot issues.
• Document and track company systems and computer equipment support issues that you assist with to identify recurring issues or issues that are system wide.
• Maintain a tracking list of new employees receiving access to client systems they are set up with
• Assist with support requests tickets from the end users for access issues - this includes opening tickets and being the primary contact for the ticket as well as troubleshooting the issue and keeping managers/providers up to date on progress or next steps throughout the process
• Answer phones and triage calls appropriately
• Provide coverage when needed
• Other duties as assigned
• Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Qualifications

• High school diploma or equivalent required
• 2-3 years of relevant administrative support experience including answering calls experience
• Administrative experience in Medical Office environment preferred
• Medium to Advanced skill level in Microsoft Word, Excel and Outlook
• Strong ethics and the ability to handle highly sensitive information with discretion and confidentiality
• Ability to navigate the internet proficiently
• Strong interpersonal skills, ability to communicate well at all levels of the organization
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
• High level of integrity and dependability with a strong sense of urgency and results oriented
• Excellent written and verbal communication skills required

Working Conditions

• Must possess a smart-phone or electronic device capable of downloading applications, for multifactor authentication and security purposes.
• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: The noise level in the work environment is usually minimal.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.