Access Associate

TriHealth; Montgomery (OH); On-site; USD 17,908 - 23,419; Part time

Benefits offered by this job

Comprehensive benefits package

Tuition reimbursement

Shift differentials

Job summary

TriHealth Bethesda North Hospital is seeking an Access Associate to perform hospital-based registration in a patient-facing setting, delivering excellent patient service and coordinating with care teams. The role requires accurate data collection, HIPAA compliance, and strong communication, with opportunity for growth and benefits.

The position supports 20-hour part-time schedules with potential shift variety and 2 weeks of training in Norwood, OH, and may include evenings and weekends as needed.

Qualifications

• High School Diploma or GED required.
• Experience in a fast-paced, customer-driven environment; ability to operate multiple computer applications.
• Excellent verbal and written communication skills.
• Typing speed of 35 wpm.
• Medical terminology knowledge within first year of employment if not already taken.
• 1–2 years of customer service experience.

Responsibilities

• Register patients in a dynamic hospital setting and coordinate with care teams.
• Aim for accuracy and meet departmental targets; minimize errors.
• Follow scripting and patient-facing communication standards (AIDET, The Promise).
• Adhere to regulatory policies for data collection and patient safety.

Skills

Customer Service

Typing 35 wpm

Medical terminology

Computer applications

Fast paced environment

Education

High School Diploma or GED

Tools

Epic

Job description

Access Associate – Bethesda North Hospital

Make a difference every day as an Access Associate at TriHealth Bethesda North Hospital. Join a compassionate, servant led team committed to excellence in patient care while working in a supportive, high-energy environment.

We offer career growth opportunities, a comprehensive benefits package, and competitive shift differentials as appropriate for your shift worked.

Requires 2 weeks of full-time (approx 32 hours/week) day paid training in Norwood.

Apply today and grow your career with a team that truly values you.

Location

Bethesda North Hospital at 10500 Montgomery Road, Montgomery, OH 45242. https://share.google/TPLGpXG7SY5OfnIKM

Work Schedule

• Hours/shifts vary
• Part-time (20 hours/week)
• Holiday/weekend rotation, various shifts needed

Incentives & Benefits

For full-time or part-time, there is a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements

• High School Degree or GED
• Experience in fast paced customer driven environment; ability to operate multiple computer applications
• Excellent verbal and written skills
• Typing speed of 35 wpm
• Medical terminology required within first year of employment if not already taken
• 1–2 years experience Customer Service

Job Overview

Performs hospital-based registration in an on-site patient facing setting. Provides excellent customer service to our internal and external customers. Internally working with TH ancillary departments to coordinate care, communication, confidentiality (HIPAA), patient throughput with patients and medical staff to obtain timely and accurate information necessary to register patients. Collects patient demographics, insurance information accurately, verifies eligibility of insurance coverage and collects copays/deposits/deductibles. Utilizes standardized scripting to ensure compliance with legal and financial requirements. Educates patients on insurance benefits, out-of-pocket costs based on Epic generated estimates and connects patients with financial assistance resources as needed. Registration duties are performed while maintaining the integrity and patient safety of patient needs while following the processes of each specific department. Including maintaining waiting rooms, informing clinical teams of medical concerns, ability to identify/perform critical registration tasks (CARES, Stroke, WC, Protocols, ODACS, etc.) wayfinding, and assisting with transportation/visitor needs.

Job Responsibilities

• Ability to adapt to a dynamic work flow, appropriate volume registrations per hour and other identified departmental targets.
• Meets departmental targets for accuracy and avoiding critical errors.
• Follows scripting, anticipates customer needs, problem solving skills, consistent and positive interactions with patients and co-workers. Demonstrates Always Behaviors and AIDET + The Promise.
• Follows regulatory and departmental policies for collection of data, patient safety and point of service collections.

Other job-related information

Flexibility to work in 24/7 departments, 1st, 2nd and 3rd shifts. Ability to work 12- hour shifts, weekends, rotation of on-call.

Working Conditions

• Bending - Consistently
• Climbing - Rarely
• Concentrating - Consistently
• Continuous Learning - Consistently
• Hearing: Conversation - Consistently
• Hearing: Other Sounds - Consistently
• Interpersonal Communication - Consistently
• Kneeling - Consistently
• Lifting <10 Lbs. - Consistently
• Lifting 50+ Lbs. - Rarely
• Lifting <50 Lbs. - Rarely
• Pulling - Consistently
• Pushing - Consistently
• Reaching – Consistently
• Reading - Consistently
• Sitting - Consistently
• Standing - Consistently
• Stooping - Consistently
• Talking - Consistently
• Thinking/Reasoning - Consistently
• Use of Hands - Consistently
• Color Vision - Consistently
• Visual Acuity: Far - Occasionally
• Visual Acuity: Near - Consistently
• Walking – Consistently

TriHealth SERVE Standards and ALWAYS Behaviors

• Serve: ALWAYS
  • Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
  • Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
  • Refrain from using cell phones for personal reasons in public spaces or patient care areas
• Excel: ALWAYS
  • Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
  • Offer patients and guests priority when waiting (lines, elevators)
  • Work on improving quality, safety, and service
• Respect: ALWAYS
  • Respect cultural and spiritual differences and honor individual preferences.
  • Respect everyone's opinion and contribution, regardless of title/role.
  • Speak positively about my team members and other departments in front of patients and guests.
• Value: ALWAYS
  • Value the time of others by striving to be on time, prepared and actively participating.
  • Pick up trash, ensuring the physical environment is clean and safe.
  • Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.
• Engage: ALWAYS
  • Acknowledge wins and frequently thank team members and others for contributions.
  • Show courtesy and compassion with customers, team members and the community