Academic Success Coordinator - Gianforte School of Computing

Montana State University; Bozeman (MT); On-site; USD 25,000 - 36,000; Full time

Job summary

Montana State University’s Gianforte School of Computing seeks an Academic Success Coordinator to support undergraduate and graduate programs, help with course registration, and serve as liaison to graduate students and the Graduate Office.

The role supports the director and faculty with reporting data, event planning, and administrative tasks, including scheduling, communications, and payroll/finance duties. It is non-sponsorship eligible.

Qualifications

• Progressively responsible program coordination experience.
• Experience advising or consulting personnel through administrative policies.
• Experience coordinating and planning complex schedules involving multiple individuals and constrained resources.
• Demonstrated experience using common office software productivity tools.

Responsibilities

• Provides high-level administrative support to the director, faculty, staff, and students.
• Interprets data and performs fiscal management of scholarship funds with MSU Foundation and Financial Aid Office.
• Maintains department calendars, course schedules, room reservations and textbook orders.
• Assists in ensuring compliance with department, college, university, state and federal policies and guidelines.
• Assists in design, creation, and maintenance of newsletters, promotional materials, and web pages.
• Schedules faculty annual reviews and coordinates submission of review cards.

Skills

Program coordination

Advising/policy experience

Scheduling complex calendars

Office productivity tools

Job description

Academic Success Coordinator - Gianforte School of Computing

Please see Special Instructions for more details.

This position is not eligible for new sponsorship.

Position Information

Announcement Number

Announcement Number STAFF - VA - 27051

For questions regarding this position, please contact:

Working Title Academic Success Coordinator - Gianforte School of Computing

Brief Position Overview

Serves as the program coordinator for the undergraduate and graduate programs in the Gianforte School of Computing. In this role, this person may perform course scheduling duties for the entire department. This person may also work with advisors to facilitate course registration. Additionally, this person may serve as the primary coordinator to the graduate students within the department and is responsible for correspondence with potential students, offer and assignment letters, graduate office interactions and other graduate program concerns as required. This person supports the director and faculty with reporting data, search management and as liaison to other campus offices.

Position Number

Position Number 4M0426

Department

Department Gianforte School of Computing

Division

Division Division of Student Success

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0

Benefits Eligible

Salary Starting at $21.99 per hour, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

The Gianforte School of Computing (GSoC) at Montana State University supports the mission of the Norm Asbjornson College of Engineering and the University through its teaching, research, and service activities. The GSoC serves approximately 350 majors, 100 minors and 60 graduate students by preparing them for computing careers and for a lifetime of learning.
This position is the central point of contact for all inquiries, including prospective and current undergraduate and graduate students, alumni, staff, and faculty. The position performs a variety of administrative and fiscal support, event planning, and customer service in support of the department. Additionally, this person may serve as the primary coordinator for the graduate students within the department and acts as the liaison between students and the Graduate Office.

Duties and Responsibilities

Administrative Support:

• Provides high-level administrative support to the director, faculty, staff, and students.
• Interprets data and perform fiscal management of scholarship funds with the MSU Foundation and the Financial Aid Office.
• Maintains department calendars, course schedules, room reservations and textbook orders. Organizes various meetings throughout the year.
• Assists in insuring compliance with department, college, university, state and or federal policies, procedures, and or guidelines.
• Assists in the design, creation, and maintenance of department newsletters, promotional materials, and web pages.
• Schedules faculty annual reviews and coordinates submission of review cards for department.

Student Support:

• Acts as the liaison and clearinghouse for the undergraduate and graduate students and departmental interactions.
• Coordinates the completion of paperwork for hourly student hires.
• Hires, trains, and supervises student front office employees.
• Assists current and prospective students, referring individuals to the Academic Advisor and faculty as appropriate.
• Provides answers to students regarding their program of study and submission of all forms including the student’s committee in a timely manner.
• Coordinates graduate school application program, acting as liaison with the Graduate School, and the Gianforte School of Computing Graduate Program Coordinator. Organizes graduate school application materials and routes them appropriately.

Event Planning:

• Plans and coordinates special meetings and events for the Gianforte School of Computing. Specific events include (but are not limited to) Advisory Board meetings, ABET visits, annual retreats, and other specified events.
• Schedules thesis and dissertation defense events and comprehensive examinations. Processes the proper forms to be submitted for these different events with the committee and the Graduate School.
• Performs cost projections for events and tracks associated invoices and receipts.

Required Qualifications – Experience, Education, Knowledge & Skills

• Progressively responsible program coordination with administrative and customer service experience.
• Experience with advising, or consulting personnel through a set administrative policies.
• Experience coordinating and planning complex schedules involving multiple individuals and constrained resources.
• Demonstrated experience using common office software productivity tools.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Exposure to and/or experience with initiating and managing a complex schedule for at least twenty individuals.
• Experience working with students on issues involving their academic progress through program requirements.
• Experience working with the MSU Graduate Program and its requirements for graduation.
• Exposure to and/or experience with initiating and managing a departmental orientation process for entering graduate students.

The Successful Candidate Will

• Ability to identify shortcomings within a process and implement changes to improve the quality of the product.
• Multi-task and working under the pressure of time constraints and unrelated deadlines. Convey conclusions and policy effectively, both verbally and in written form.
• Convey ideas and express opinions in a collegial manner.
• Employ courtesy, tact, assertiveness, respect, and sound judgment.
• Represent Gianforte School of Computing and its programs in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

This position has supervisory duties? No

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Upon completion of a successful search.

Applications will be:

Screening of applications will begin on August 21st 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for new sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Required Documents

• Resume
• Cover Letter