Academic Success Coordinator, Computing Programs

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 29,000 - 33,000; Full time

Job summary

Montana State University’s Gianforte School of Computing is seeking an Academic Success Coordinator to coordinate undergraduate and graduate programs, assist with course scheduling, and liaise with advisors and the Graduate Office. The role supports the director and faculty with reporting, data, and outreach, and acts as the central contact for students and prospective applicants.

You will manage administrative and fiscal tasks, plan events, process graduate admissions materials, and coordinate

Qualifications

• Progressively responsible program coordination with administrative and customer service experience.
• Experience with advising, or consulting personnel through a set administrative policies.
• Experience coordinating and planning complex schedules involving multiple individuals and constrained resources.
• Demonstrated experience using common office software productivity tools.

Responsibilities

• Provides high-level administrative support to the director, faculty, staff, and students.
• Interprets data and perform fiscal management of scholarship funds with the MSU Foundation and the Financial Aid Office.
• Maintains department calendars, course schedules, room reservations and textbook orders. Organizes various meetings throughout the year.
• Assists in insuring compliance with department, college, university, state and/or federal policies, procedures, and/or guidelines.
• Assists in the design, creation, and maintenance of department newsletters, promotional materials, and web pages.
• Schedules faculty annual reviews and coordinates submission of review cards for department.
• Acts as the liaison and clearinghouse for the undergraduate and graduate students and departmental interactions.
• Coordinates the completion of paperwork for hourly student hires.
• Hires, trains, and supervises student front office employees.
• Assists current and prospective students, referring individuals to the Academic Advisor and faculty as appropriate.
• Provides answers to students regarding their program of study and submission of all forms including the student’s committee in a timely manner.
• Coordinates graduate school application program, acting as liaison with the Graduate School, and the Gianforte School of Computing Graduate Program Coordinator. Organizes graduate school application materials and routes them appropriately.
• Plans and coordinates special meetings and events for the Gianforte School of Computing. Specific events include (but are not limited to) Advisory Board meetings, ABET visits, annual retreats, and other specified events.
• Schedules thesis and dissertation defense events and comprehensive examinations. Processes the proper forms to be submitted for these different events with the committee and the Graduate School.
• Performs cost projections for events and tracks associated invoices and receipts.

Skills

Program coordination

Administrative experience

Customer service

Advising/policy knowledge

Complex scheduling

Microsoft Office

Tools

Microsoft Office

Job description

Montana State University’s Gianforte School of Computing is seeking an Academic Success Coordinator to coordinate undergraduate and graduate programs, assist with course scheduling, and liaise with advisors and the Graduate Office. The role supports the director and faculty with reporting, data, and outreach, and acts as the central contact for students and prospective applicants.

You will manage administrative and fiscal tasks, plan events, process graduate admissions materials, and coordinate