Academic Services Professional (Open Rank: Entry - Intermediate)

University of Colorado; Aurora (CO); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The University of Colorado Anschutz Medical Campus invites applications for an Academic Services Professional (Open Rank: Entry - Intermediate) in the Department of Family Medicine. This position offers a hybrid work arrangement with three on-campus days and remote work as needed.

Key duties include coordinating Rural Program activities and FMMD courses, managing student rosters and enrollment, updating Canvas and Oasis catalogs, coordinating events, travel, reimbursements, purchasing supplies,

Responsibilities

• Coordinate Rural Program 1st year elective: manage roster, schedules, objectives, classrooms, attendance.
• Provide admin support for Rural Program events and travel for faculty and students.
• Handle purchasing of educational supplies, food orders, and reconcile expenses.
• Coordinate FMMD courses (AIs and electives): enrollment, Canvas/Oasis catalogs, site communications.
• Maintain database of interested students and alumni contacts; assist CQI processes.

Job description

University of Colorado Anschutz Medical Campus

Department: Family Medicine

Job Title: Academic Services Professional (Open Rank: Entry - Intermediate)

Position #00852599 – Requisition # 40944

Key Responsibilities:

Rural Program 50%

• Coordination of Rural Program 1st year elective, including managing student roster, updating schedules and session learning objectives, reserving classrooms, arranging/maintaining supplies, contacting guest speakers, updating Canvas course, tracking attendance, submitting grades, etc.


• Administrative support for Rural Program including event/mtg coordination, admin support for faculty and students (arranging travel, reimbursements, etc.).


• Responsible for purchasing educational supplies and food orders for events, reconciling expense reports, and managing inventory.

DFM MSE 50%

• Coordination of FMMD courses, including Acting Internships (AIs) and electives. Responsibilities include managing student enrollment, updating Canvas course and Oasis course catalog, reserving classrooms, arranging/maintaining supplies, contacting guest speakers, submitting AHEC housing rotations, communicating with clinical rotation sites, ensuring sites and students receive necessary paperwork and evaluations, and students complete required credentialing.


• Update and maintain database of students interested in family medicine, FM course participation, and alumni/grad contact info.


• Collaborate with Director of AIs and electives for annual continuous quality improvement (CQI) process


• Attend monthly Alpine coordinator and Post-Clerkship committee meetings and serves as primary liaison to the School of Medicine (SOM) for FMMD courses


• Provide admin support for MSE faculty, students, and Family Medicine Interest Group (FMIG) in accordance with university and departmental policies. Examples: arranging travel, submitting reimbursements, purchasing and set up for meetings and events, etc.


• Monitor and track expenditures and assist leadership in maintaining budget awareness for FMIG and departmental activities.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Family Medicine (DFM) mission is “To heal, teach, discover, and connect. Together.