Academic Registrar

Lawrenceschool; Broadview Heights, Northern (OH, KY); On-site; USD 42,000 - 66,000; Full time

Job summary

Lawrence School is seeking an Academic Registrar to oversee student records, SIS maintenance, and data processes across the Lower and Upper School campuses. This role focuses on accuracy, efficient data workflows, and collaborative operations with Enrollment Management and school leadership.

The registrar will lead data governance, train staff on SIS tools, and ensure compliant record-keeping for attendance, grading, transcripts, and enrollment actions while supporting multi-campus scheduling

Qualifications

• Bachelor’s degree in IT, Education, or related field; Master’s degree preferred.
• Experience with student information systems and relational databases preferred.
• Strong written and verbal communication and organizational skills.
• Attention to detail, confidentiality, and data integrity are critical.
• Experience in an academic environment is a plus.

Responsibilities

• System Oversight: Manage the SIS, supervise upgrades, evaluate new solutions.
• Data Integrity & Security: Ensure data accuracy, security, and controls.
• Training & Support: Educate faculty and staff on SIS usage for attendance, grading, and records.
• Records & Enrollment Administration: Maintain comprehensive student records, enrollments, transcripts, scheduling.
• Reporting & Grading: Manage grading cycles and generate reports, transcripts, GPA calculations.
• Leadership & Coordination: Support campus admin with data analysis and cross‑department collaboration.

Skills

Attention to detail

Discretion & judgement

Communication skills

Organizational skills

Interpersonal skills

Self-motivation

Education

Bachelor’s degree in IT/Education or related field

Master’s degree preferred

Tools

Relational databases

Student information systems (SIS)

MS Office & Google Workspace

Job description

Full-Time, 12-Month Employee

Make a difference every day at Lawrence School! We are seeking a collaborative, detail-oriented, and self-motivated Academic Registrar to oversee the integrity of student records while supporting the school’s enrollment, academic, and administrative operations. This vital role ensures the accuracy of student data, streamlines key school processes, and partners across departments to enhance the experience of students, families, and faculty.

Reports to: Director of Enrollment Management

Position Overview: Manages student records, the student information system (SIS) database, online grade books, and other core data collections. As an integral part of the Lawrence team, this position supports both the Lower School campus (grades 2-6 in Broadview Heights) and the Upper School campus (grades 7-12 in Sagamore Hills), but is based primarily at the Lower School. The ideal candidate brings demonstrated professional experience working with student information systems.

JOB DUTIES:

• System Oversight: Manage the SIS, lead software upgrades, and evaluate new system solutions to improve efficiency.
• Data Integrity & Security: Maintain database performance, troubleshoot technical issues, ensure data security, and establish internal data controls.
• Training & Support: Train faculty and staff on SIS usage for attendance, discipline, and grading.
• Records & Enrollment Administration
  • Record Maintenance: Manage comprehensive records for all students (current, new, departing, and alumni), including cumulative folders and scheduling.
  • Enrollment Operations: Process enrollment/withdrawal activities, transcript requests, and schedule changes; ensure all required annual family forms are completed.
  • Reporting & Grading: Coordinate the grading cycle (verification, correction, and progress monitoring) and generate report cards, transcripts, honor rolls, and GPA calculations.
• Leadership & Coordination
  • Strategic Support: Assist campus administration with student data analysis and reporting.
  • Supervision: Supervise the Associate Registrar.
  • Cross-Functional Collaboration: Serve as a key point of contact for staff, parents, and other educational institutions regarding student records and administrative procedures.

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:

• Bachelor’s degree in Information Technology, Education, or related field. Master’s degree preferred.
• Prior experience working in an academic environment preferred.
• Knowledge and experience with relational databases.
• Experience with student information systems.
• Experience with MS Office and Google products.
• Strong written, verbal, organizational, and interpersonal skills.
• Attention to detail/accuracy, timely implementation, and quality performance.
• Consistently exercise discretion and judgment.

WORK AUTHORIZATION:

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States without employer sponsorship now or in the future.

ABOUT LAWRENCE SCHOOL:

“Great Minds Don’t Think Alike.” This belief is at the heart of Lawrence School’s mission: to teach students with learning differences using diverse learning strategies, ignite their potential, and inspire academic, personal, and social success.

Lawrence School is a co-ed, independent 2–12 school serving over 200 students from 80 communities across 11 Northeast Ohio counties. Across our two campus locations, we are dedicated to fostering an educational environment where all students can thrive. We are proud members of NAIS, ALDS, OAIS, and CCIS, and are accredited by ISACS.

Lawrence School welcomes students, staff, and trustees of all ages, races, colors, religions, sexes, genders, sexual orientations, disabilities, handicaps, and national/ethnic origins to all the rights, privileges, programs, and activities made available at the school. Lawrence School does not discriminate in administration of its education or admission policies, hiring practices, tuition assistance, or other school-related initiatives.