Academic Programs Associate - Oxford College of Emory University

Emory University; Oxford (AL); Hybrid; USD 55,000 - 80,000; Full time

Job summary

Emory University’s Oxford College is seeking a proactive program administrator to lead and support academic programs, coordinating tools, resources, and timelines to ensure success. The role involves developing surveys, advising management, and handling event logistics across departments.

You will work with faculty, students, and administration to communicate policies, maintain records, and support enrollment and recruitment efforts. A bachelor's degree plus two years' experience are required.

Qualifications

• Bachelor's degree with two years in academic programs or related field.
• Experience coordinating academic programs and managing multiple stakeholders.
• Familiarity with student information systems like Maxient and Canvas.
• Experience with policy dissemination and program assessment.

Responsibilities

• Leads and supports program(s), developing tools, resources and timelines as needed to ensure program success.
• Develops and conducts surveys and assessments to identify program needs and gaps, and makes recommendations to management for improvements.
• Advises management on issues and matters of significance related to current program success and future initiatives.
• Establishes schedules, oversees arrangements, and provides logistics support for events, conferences, meetings, seminars, and other venues as requested.
• Gathers and coordinates dissemination of information regarding new or revised policies and procedures, responds to inquiries regarding departmental policies and procedures and makes referrals when appropriate.
• May manage projects related to student progress, enrollment, registration, and recruitment.
• May manage various databases and budgets.
• May serve as liaison and facilitator among program faculty, students, and administration to resolve registration, admissions, and other program-related concerns.
• May represent the program(s) at recruitment events, conferences, meetings, seminars, and other events.

Skills

Program administration

Project coordination

Policy interpretation

Communication

Analytical reporting

Education

Bachelor's degree + 2 years related experience

Tools

Maxient

Canvas

Job description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

THIS POSITION IS ON THE OXFORD COLLEGE OF EMORY UNIVERSITY CAMPUS, 36 MILES EAST OF ATLANTA

JOB DESCRIPTION:

• Leads and supports program(s), including developing tools, resources and timelines as needed to ensure program success.
• Develops and conducts surveys and assessments to identify program needs and gaps, and makes recommendations to management for improvements.
• Advises management on issues and matters of significance related to current program success and future initiatives.
• Establishes schedules, oversees arrangements, and provides logistics support for events, conferences, meetings, seminars, and other venues as requested.
• Gathers and coordinates dissemination of information regarding new or revised policies and procedures, responds to inquiries regarding departmental policies and procedures and makes referrals when appropriate.
• May manage projects related to student progress, enrollment, registration, and recruitment.
• May manage various databases and budgets.
• May serve as liaison and facilitator among program faculty, students, and administration to resolve registration, admissions, and other program-related concerns.
• May represent the program(s) at recruitment events, conferences, meetings, seminars, and other events.
• May be required to present and speak on behalf of the program(s).
• Performs other related duties as required.

ADDITIONAL JOB DETAILS:

Knowledge, Skills, And Abilities

• Knowledge of academic program administration and higher education operations.
• Strong project and program coordination skills with the ability to manage multiple programs, deadlines, and stakeholders simultaneously.
• Ability to interpret and communicate established policies, procedures, and program requirements.
• Ability to exercise independent judgment and appropriately elevate complex or sensitive matters.
• Strong organizational skills and attention to detail, particularly when working with confidential academic and student information.
• Ability to develop and maintain effective processes, tools, resources, timelines, and documentation.
• Ability to compile information, monitor program measures, and prepare reports and presentations for leadership.
• Strong written and verbal communication skills and the ability to work effectively with faculty, students, administrators, and University partners.
• Ability to adapt to new technologies, systems, and evolving academic initiatives.

MINIMUM QUALIFICATIONS

• A bachelor's degree and two years of experience working with academic programs or a related field, OR an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS

• Experience supporting academic programs or academic affairs within a college or university environment.
• Experience coordinating complex projects involving multiple faculty, administrative, and institutional stakeholders.
• Experience working with academic integrity, assessment, student success, academic program review, or related higher education programs.
• Experience with case-management, learning-management, or academic information systems, including systems such as Maxient and Canvas.
• Experience maintaining confidential student or academic records.
• Experience coordinating committees, academic events, faculty development programs, or external review activities.
• Demonstrated experience collecting, organizing, analyzing, and reporting program information and data.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [e-mail] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.