Academic Programs and Operations Coordinator: Tickle College of Engineering - UTK

University of Tennessee; Knoxville (TN); On-site; USD 50,000 - 55,000; Full time

Job summary

University of Tennessee in Knoxville seeks an Administrative Support & Office Management professional to assist college leadership and units with calendars, meeting coordination, and communications. The role spans curriculum and accreditation coordination, fiscal support, and event logistics to enable strategic initiatives across the college.

The position requires a high school diploma or associate degree with 3+ years in a large office and 1 year of events experience; travel locally is

Qualifications

• High school diploma or associate degree required.
• 3+ years coordinating a large office supporting executive leadership styles.
• 1 year small to medium events planning/ support experience.
• Ability to learn and use various software systems; travel locally as needed.

Responsibilities

• Provide comprehensive administrative and operational support to college leadership and units.
• Coordinate curriculum and accreditation processes, including reports and site visits.
• Track budgets, purchasing, reimbursements, and travel; manage contracts and financial activities.
• Plan and support college events, meetings, and special activities; manage venues and materials.

Skills

Sound judgment

Software proficiency

Teamwork

Interpersonal skills

MS Office

Time management

Attention to detail

Confidential handling

Academic leadership support

Travel flexibility

Education

High school diploma or associate degree

Bachelor's degree (preferred)

Tools

DocuSign

Zoom

Job description

Administrative Support & Office Management

Provides comprehensive administrative and operational support to college leadership and administrative units, including executive calendar management, meeting coordination, correspondence, committee support, records management, and search committee logistics. Serves as a liaison with internal and external constituents, coordinates recurring administrative processes, and supports college-wide strategic planning efforts, academic initiatives, and special projects.

Curriculum & Accreditation

Coordinates college-wide curriculum and accreditation processes, including curriculum committee operations, proposal submissions, academic reporting, and compliance requirements. Supports accreditation reviews, documentation, site visits, and coordination with academic departments and university offices. Maintains academic records, supports transfer pathway agreements, and prepares enrollment, graduation, and program-related reports and analyses for college leadership.

Fiscal & Operational Support

Provides fiscal and operational support for college leadership and administrative units, including budget monitoring, reconciliation, financial reporting, purchasing, reimbursements, and travel coordination. Facilitates contracts, agreements, and operational transactions, serves as a liaison with university support services, and coordinates administrative and financial activities supporting college programs, initiatives, and special projects.

Event Planning, Management, & Support

Coordinates planning and logistical support for college meetings, events, and special activities, including commencement, graduate student information sessions, executive meetings, and accreditation visits. Manages scheduling, venues, accommodations, catering, presentation materials, and event logistics, and assists with event execution and post-event assessment.

Required Qualifications

• Education: High school diploma or associates degree
• Experience: 3+ years of experience coordinating or managing a large office supporting executive leadership style roles; and a minimum of 1 year small to medium scale events planning and/or support experience.

• Knowledge, Skills, & Abilities :
• Ability to exercise sound judgment
• Ability to learn and use a variety of software systems
• Ability to work independently and as a member of a team
• Exceptional interpersonal skills, customer service skills, and ability to interact with a diverse group of individuals
• Extensive knowledge of Microsoft Office products, especially Outlook, Work, Excel, Teams, and Share Point
• Flexible, adaptable, and dependable
• Must be able and willing to work and travel locally for occasional early mornings, nights, and weekends
• Must be able to multi-task multi-competition deadlines
• Professional attitude and demeanor
• Strong administrative skills, including excellent analytical, written and verbal communication, and organizational skills
• Strong understanding of confidential issues
• Strong understanding of working in administrative support role for academic leadership
• Time management, organizational skills, and attention to detail

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Education : Bachelor's degree in related field
• Experience: 2+ years of experience coordinating or managing a large office supporting executive leadership style roles; and a minimum of 1 year small to medium scale events planning and/or support experience. Certified Administrative Professional (CAP) designation preferred. Experience in a higher education environment preferred.
• Knowledge, Skills, & Abilities:
• Prior experience with curriculum management and academic program requirements
• Understanding of UT policies, programs, and systems
• Working knowledge of Docusign and Zoom

Work Location

Location: Knoxville, TN

Onsite

Compensation and Benefits

UT market range: MR06

Anticipated hiring range: $50,000 - $55,000

Find more information on the UT Market Range structure here

Find more information on UT Benefits here