Academic Program Specialist II

University of Florida; Gainesville (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

The University of Florida invites applications for the Academic Program Specialist II in the Office of Experiential Programs on the Main Campus in Gainesville, FL. This full-time role supports student rotation scheduling, preceptor onboarding and reappointments, and maintaining information in CORE ELMS and Canvas.

Responsibilities include developing policies for program improvement, providing support for students and preceptors, scheduling coordination for IPPE and APPE, and exception handling.

Qualifications

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
• Excellent customer service and professional demeanor.
• Excellent verbal and written communication skills.
• Ability to organize, multitask, and work in a fast-paced environment.
• Experience interacting with students preferred.

Responsibilities

• Coordinate student rotation schedules for IPPE and APPE.
• On-board and renew preceptors; manage site assignments.
• Maintain data in CORE ELMS and Canvas.
• Develop and communicate policies for program improvement.
• Provide support to students, preceptors, and faculty.
• Assist with scheduling-related reporting and communications.

Skills

Customer service

Communication

Organization

Problem solving

Independent work

Student interaction

Education

Bachelor's degree

Tools

CORE ELMS

Canvas

Job description

Academic Program Specialist II

Job No: 541229

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 32070300 - PH-OFFICE EXPERIENTIAL PROGRAM

Job Description

Classification Title: Academic Program Specialist II

Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

The UF College of Pharmacy's Office of Experiential Programs (OEP) provides high-quality clinical learning experiences to develop skilled and trustworthy Pharmacists ready to serve their patients upon graduation. The Academic Program Specialist II position is responsible for the student rotation scheduling process, preceptor on-boarding and reappointments, and maintaining all information in CORE ELMS. In addition, the position is responsible for developing policies and procedures for program improvement, providing support for students and preceptors and overall general support of the OEP Team.

Database Coordinator: Responsible for gathering all scheduling data and building the information in CORE ELMS and Canvas. Maintains records and documents for rotation student schedules, preceptors, and sites. Serves as a backup for maintaining records, preceptor/student evaluations, maintaining preceptor accounts and documents for site visits. Prepares scheduling database for scheduling season. Responsible for reporting, including but not limited to scheduling summaries, preceptor availability, student rotation assignments, and quality reporting.

Scheduling/Preceptor Coordinator: Responsible for strategic planning of student schedules and preceptor hiring and renewals. Building the IPPE and APPE preceptor/student schedules, requiring constant contact with associate director, regional coordinators, faculty, preceptors, and students. This includes maintaining the assessments within the database, rankings, schedules, exchange requests, and petition requests. Processes all preceptor appointments for student rotations. Serve as a contact for preceptors with scheduling inquiries and administrative needs. Responsible for developing and communicating policies and procedures based on assessments for program improvement. Maintains the updates to Canvas courses to communicate program expectations to students. Responsible for developing procedures that will increase productivity of schedule building process. Responsible for student scheduling changes after schedules are finalized.

Administrative: Serves as a member of the Florida Scheduling Consortium group to align state-wide scheduling initiatives. Supervision of OPS Student staff. Direct students, staff, faculty, and pharmacists to appropriate personnel within and outside our division for assistance as required. Compose/send routine correspondence to students and preceptors. Represent the Office of Experiential Programs when required. Provide back up for monitoring and managing the IPPE quiz proctoring and duties relating to monitored students. Additional duties as assigned.

Expected Salary: Commensurate with education and experience.

Employment Benefits include:

Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred

• Must understand and practice excellent customer service.
• Must possess a professional attitude which is conveyed in all interactions, communications and appearance. Excellent verbal and written communication skills, ability to organize, manage, and multitask in a fast-paced environment.
• Must be able to work independently with demonstrated problem solving skills and attention to details.
• Previous experience interacting and engaging with students, is preferred.

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Health Assessment Required: No

Applications Close:

25 September 2026