Academic Program Specialist I - Medical Education

University Of Florida; Gainesville (FL); Hybrid; USD 50,000 - 52,000; Full time

Job summary

The University of Florida's College of Medicine seeks an Academic Program Specialist I to support undergraduate medical education. You will coordinate clinical learning experiences across clerkships, electives, preceptorships, and PA rotations, working with faculty, clinical sites, and students to ensure a high-quality educational experience.

Responsibilities include managing scheduling, Canvas/LMS course management, evaluations, grading, and student records across Gainesville and Jacksonville

Qualifications

• Bachelor's degree with 2+ years of relevant experience or equivalent combination
• Excellent computer skills including Outlook, Word, and Excel
• Excellent communication and collaboration with faculty, students, and staff

Responsibilities

• Coordinate scheduling for clinical preceptorships, electives, and clerkships across UF Medical and PA programs
• Develop and maintain LMS platforms and evaluation systems
• Oversee grading workflows and posting of scores in multiple systems
• Advise students and clerkship directors on program requirements and milestones
• Maintain accurate student records and support accreditation reporting

Skills

Communication skills

Organizational skills

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Learning Management Systems (LMS)

Job description

Academic Program Specialist I - Medical Education

Job no: 541171

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Education/Training/Instructional Design

Department: 29010805 - MD-MEDICAL EDUCATION

Classification Title

Academic Program Spec I

Job Description

The Academic Program Specialist I plays a vital role in supporting the University of Florida College of Medicine's undergraduate medical education programs. This position helps coordinate clinical learning experiences across third- and fourth-year clerkships, electives, preceptorships, and physician assistant rotations. Working closely with faculty, clinical sites, educational leadership, and students, the role helps ensure programs run smoothly and students receive a high-quality educational experience. The position combines organization, communication, problem-solving, and technology skills to support scheduling, Canvas course management, evaluations, grading, student records, and educational initiatives across the Gainesville and Jacksonville campuses.

About This Role

Course Management

• Manage scheduling and planning for clinical preceptorships, electives, and clinical clerkships for UF Medical and PA students.
• Develop and maintain comprehensive learning management platforms using LMS and evaluation systems.
• Contribute to the development, implementation, and maintenance of the medical student clerkship curriculum.
• Advise students and collaborate closely with clerkship directors on all aspects of clinical clerkships.
• Monitor student progress throughout all clinical rotations.
• Collaborate with PA program administrative staff to schedule PA rotations and assist with PA student evaluations as needed.

Evaluation and Grading

• Oversee evaluation and grading systems for preceptorships, electives, and clerkships.
• Coordinate with clerkship directors to assign, match, and track evaluations for students, residents, and faculty.
• Manage grading workflows and summative assessments to ensure accuracy and consistency.
• Compile grading spreadsheets from evaluations and ensure timely posting of scores, feedback, and grades in varied systems.
• Organize logistics and scheduling for grade committees and support the grievance process.

Scheduling

• Manage clerkship scheduling activities and troubleshoot operational issues as they arise.
• Assist with site logistics and effectively communicate with stakeholders.
• Coordinate midpoint check-ins, orientation schedules, and maintain accurate student records.
• Support remediation processes and track student progress across clerkships.

Student Services

• Provide support for preceptorship, elective, PA, and medical student clerkship services.
• Communicate proactively with students and manage absence reporting, assignment tracking, and exam coordination.
• Coordinate student accommodations and administrative tasks linked to clerkship progression.

Reporting and Accreditation

• Produce data and reports required for accreditation, compliance, and internal reporting.
• Support accreditation needs while ensuring adherence to FERPA requirements.
• Maintain electronic tracking of teaching efforts associated with clerkships.
• Assist with curriculum mapping initiatives in collaboration with the Office of Educational Affairs (OEA).
• Compile evaluations and clinical education data for COM reporting.

Administration

• Perform administrative duties supporting teamwork and collaboration across departments.
• Identify and manage needs related to multidisciplinary clerkships.
• Provide mentorship and training to staff and contribute to cross-collaboration initiatives.
• Coordinate travel for clerkship directors to attend meetings.

About the College of Medicine

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering a learning environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing health care, the College of Medicine plays an impactful role in shaping the future of medicine.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

$50,000 - $52,000 annually

Required Qualifications

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred

The ideal candidate will possess:

• Excellent computer skills, including but not limited to use with Microsoft Office (Outlook, Word, and Excel).
• Excellent communication skills, both oral and verbal
• Experience working with UF operating systems and/or learning management systems

Health Assessment Required

No

Advertised: 31 Aug 2026 Eastern Daylight Time

Applications close: 14 Sep 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.