Academic Program Manager - Virtual Exchange & Global Learning - (Temp)

Georgia State University; Atlanta (GA); On-site; USD 40,000 - 57,000; Full time

Job summary

Georgia State University in Atlanta is seeking an Academic Program Manager for Virtual Exchange & Global Learning to coordinate day-to-day activities and serve as the central operational contact for faculty, students, and international partners.

The role supports grant-funded programs, manages logistics, and ensures program quality across multiple institutions while coordinating with the PI and grants office.

Qualifications

• Master's degree in business or related field with at least two years of related experience.

Responsibilities

• Coordinate day-to-day implementation of virtual exchange and global learning initiatives.
• Serve as operational contact for faculty, students, international partners, vendors, and offices.
• Support program delivery, partner communication, student engagement, assessment, grant reporting, and financial administration.
• Coordinate planning, scheduling, delivery, and follow-up for Global Exchange Dialogues including live sessions and asynchronous activities.
• Coordinate course-based VE projects and collaborate with faculty across institutions.

Skills

Project management

Organizational skills

Written communication

Interpersonal skills

Customer service

Time management

Education

Master's degree in business or related field

Tools

Microsoft Word

Excel

PowerPoint

Teams/Zoom

Share file systems

Online survey platforms

Job description

Academic Program Manager - Virtual Exchange & Global Learning (TEMP)

Institute of International Business - Robinson College of Business

Georgia State University

Georgia State University's J. Mack Robinson College of Business is located in the heart of Atlanta, a global city with a diverse international business ecosystem. The university is expanding its global footprint through partnerships and collaborative learning opportunities worldwide.

Robinson is seeking an Academic Program Manager - Virtual Exchange & Global Learning to coordinate activities supported by the Aspen Institute/Stevens Initiative grant, Entrepreneurship and Innovation for Impact, and related global learning programs.

WHAT MAKES GSU A GREAT PLACE?

• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship.
• A collegial work environment.
• A growing international engagement portfolio of partnerships and signature programs.

WHAT WILL YOU DO:

The Academic Program Manager will coordinate the day-to-day implementation of virtual exchange and global learning initiatives and serve as the central operational contact for faculty, students, international partners, vendors, and university administrative offices. Working closely with the Principal Investigator (PI), the position will support program delivery, partner communication, student engagement, assessment, grant reporting, and financial administration.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Coordinate planning, scheduling, delivery, and follow-up for Global Exchange Dialogues (GExD), including live Zoom sessions and asynchronous Padlet-based activities; manage registrations, communications, attendance, session materials, and participant support.
• Support course-based virtual exchange (VE) projects and related collaborative learning activities, working with faculty and staff across participating institutions to coordinate timelines, team formation, orientation, communications, and deliverables.
• Serve as a primary operational liaison with ESCA School of Management (Morocco), Nile University (Egypt), and South Mediterranean University/Mediterranean School of Business (Tunisia); maintain responsive communications, shared calendars, and action-item tracking.
• Coordinate special grant-supported initiatives, including the Global Innovation Challenge, faculty development activities, and expansion of virtual exchange to additional Georgia State units and University System of Georgia institutions, as assigned.
• Recruit or assist with selection, onboard, train, assign work to, and supervise graduate assistants; monitor workloads, deadlines, deliverables, and performance, including coordination with partner-institution assistants where appropriate.
• Maintain accurate program records, participant rosters, activity logs, partner contacts, schedules, assessment data, and supporting documentation; help administer surveys, organize student feedback, and track progress against grant targets.
• Compile quantitative and qualitative information and assist the PI in drafting semiannual progress reports, sponsor updates, program summaries, and other grant deliverables; support evidence collection and quality checks.
• Coordinate purchasing, vendor quotations, purchase requests, service agreements, invoices, and payment follow-up in accordance with Georgia State procurement, contracting, and sponsor requirements; liaise with authorized university offices for approvals.
• Maintain grant budget tracking worksheets, monitor expenditures and commitments against approved budget categories, reconcile records with university financial reports, flag discrepancies or timing risks, and assist with rebudget and extension documentation under PI and grants-office direction.
• Coordinate meetings, agendas, minutes, travel-related administration when needed, shared files, project calendars, and follow-up actions for the PI and collaborating teams.
• Work closely with Robinson International Engagement, the Office of International Initiatives, relevant teaching and learning units, grants administration, and other university partners to support program quality, continuity, and sustainability.
• Support evaluation, process improvement, and documentation of scalable models and resources for future virtual exchange and global learning activities.

Minimum Requirements:

• Master's degree in business or related fields, and at least two years of related experience, or an equivalent combination of education and experience, subject to Georgia State University classification requirements.

Preferred Requirements:

• Experience coordinating international education, virtual exchange, global learning, academic programs, or externally funded projects.
• Experience with grant administration, budget tracking, purchasing, vendor coordination, and institutional financial procedures.
• Experience supervising student employees or graduate assistants across multiple teams.
• Strong project management, organizational, written communication, interpersonal, and customer service skills.
• Attention to detail; ability to work independently, meet deadlines, and manage concurrent priorities.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams/Zoom, shared file systems, and online collaboration or survey platforms.
• Experience working with diverse international partners and across time zones.

College/Business Unit: Robinson College of Business

Department: Institute of International Business - Robinson College of Business

Location: Atlanta Campus

Shift: 8:30 AM - 5:15 PM

Salary: $34.96

FLSA Status: Non-Exempt

Job Type: Temporary Work

Job Posting: 10/20/26, 3:10:55 PM

Closing Date: 11/04/26, 4:59:00 AM

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.