Academic Program Coordinator Administration, College of Art and Sciences

Boston University; Boston (MA); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Tuition remission

Retirement savings

Paid time off

Holiday leave

Job summary

Boston University is seeking an Academic Program Coordinator in the College of Arts and Sciences to oversee operations in the CAS Undergraduate Academic Program Office, supporting a large undergraduate and graduate population. You will manage communications, course scheduling requests, data collection, and staff training on systems such as MyBU Student and 25Live.

The role requires strong organization, attention to detail, and the ability to work independently and with cross-department teams.

Qualifications

• Bachelor’s degree or equivalent required.
• Strong Microsoft Office skills.
• Experience with student information systems is a plus.
• Proficiency with data collection and analysis preferred.
• Strong verbal and written communication, project management, and interpersonal skills are essential.
• Experience training and/or teaching is a plus.

Responsibilities

• Overseeing all office correspondence and communications.
• Reviewing the quality of all course scheduling change requests and triaging scheduling issues.
• Providing administrative support to the Associate Dean and Assistant Dean.
• Administering data collection and analysis projects.
• Training and coaching departmental staff on systems (e.g., MyBU Student, 25Live, Blue, CourseLeaf).
• Processing implementation of CAS courses and programs into CAS curriculum and the University’s general education curriculum.
• Partnering with the BU Academic Assessment office to coordinate online course evaluation dissemination across CAS courses.
• Tracking and archiving data (grader requests, allocation plans, curricular development, final grades, program assessment, teaching awards).
• Supporting the CAS Professional Development Committee and the CAS Dean’s Office on new initiatives.
• Managing classroom spaces, ordering supplies, and planning meetings.

Skills

Microsoft Office

Student information systems

Data collection & analysis

Verbal & written communication

Project management

Interpersonal skills

Training / Teaching

Education

B.A./B.S.

Job description

Academic Program Coordinator Administration, College of Art and Sciences

Tracking Code

26500441571019

Posted Date

10/22/2026

Salary Grade

Grade 45

Expected Hiring Range Minimum

$23.00

Expected Hiring Range Maximum

$25.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Full-Time/Regular

Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems. Our staff are dynamic, mission-driven professionals who foster community, inclusion, and belonging to advance every aspect of the college enterprise. Our community thrives on collaboration, bold ideas, and interdisciplinary exploration.

Boston University's College of Arts & Sciences (CAS) seeks a professional to oversee operations and projects within the CAS Undergraduate Academic Program Office. This administrative office manages operations that support the curriculum and academic programs for a school of 8,400 undergraduates, 2,000 graduate students, 800 faculty, and 300 staff members across 35 academic departments/programs. The office partners closely with other administrative units within CAS as well as units across the University such as the Provost's office, the Registrar's office, Analytical Services & Institutional Research, Information Services & Technology, the BU Hub Office, the Institute for Excellence in Teaching & Learning, Facilities Management, and more.

The Academic Program Coordinator manages daily operations within the main suite of the CAS Undergraduate Academic Program Office. Responsibilities include:

• Overseeing all office correspondence and communications
• Reviewing the quality of all course scheduling change requests and triaging course scheduling issues
• Providing administrative support to the Associate Dean and Assistant Dean for the office
• Administering data collection and analysis projects
• Training and regularly coaching departmental/program staff on relevant computer systems and practices (e.g., MyBU Student, 25Live, Blue, CourseLeaf)
• Processing implementation of CAS courses and programs into both CAS's curriculum and the University's general education curriculum
• Partnering with the BU Academic Assessment office to coordinate semesterly online course evaluation dissemination across CAS courses
• Tracking and archiving data (e.g., grader requests, allocation plans, curricular development, final grades, learning program assessment, and teaching awards)
• Supporting the work of the CAS Professional Development Committee as well as to the CAS Dean's Office in new initiatives
• Managing proprietary classroom spaces, ordering supplies, and planning meetings

The College seeks a candidate who is highly organized, meticulously detailed, and able to multi-task. Candidate will be self-motivated and take the initiative, following through on all projects until completion. Candidate will be comfortable working independently, but also able to work with teams of other colleagues. Candidate will demonstrate excellent communication skills.

This is a full-time, 12-month position. After one semester of work, consideration will be given for up to 2 days of remote work per week.

The College of Arts & Sciences recently celebrated its 150th anniversary in 2023. From its earliest beginnings, the College embarked on radical change in higher education by opening its doors to students who had been excluded from college campuses for generations. Now the largest school at Boston University, the College offers over 250 degree programs for a large and diverse population of both undergraduates and graduate students. The College is committed to cultivating and inclusive, caring, and collaborative environment where all staff feel a sense of belonging. Join us in supporting the pursuit of knowledge that changes the world and provides boundless opportunities to inspire the next generation of leaders. We offer generous benefits, including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave.

Required Skills

B.A./B.S. and 1-3 years of experience is required for this position. Strong Microsoft Office skills. Experience with student information systems is a plus. Proficiency with data collection and analysis preferred. Strong verbal and written skills, project management, and interpersonal skills are also essential to this position. Experience training and/or teaching is also a plus.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.