Academic Program Coordinator

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Job summary

Penn State University in University Park seeks an Academic Program Coordinator to support four graduate programs within AESE. You will manage admissions, track exams, and maintain student files while coordinating with four graduate directors.

The role requires strong organizational and communication skills, the ability to work with minimal supervision, and proficiency with Microsoft Office, LionPATH, GRADS, and SAP Concur. Graduate program experience is preferred but not required.

Qualifications

• Excellent organizational, communication (oral and written), and interpersonal skills.
• Ability to work with minimal supervision in a team environment.
• Graduate program experience preferred but not required.

Responsibilities

• Manage the graduate admissions process and coordinate exams.
• Maintain department student records and fellowship data; organize orientation for new graduate students.
• Update the department website and graduate handbook; maintain databases and listservs.
• Process assistantship appointments in WorkLion and travel in SAP Concur.

Skills

Organizational skills

Communication skills

Interpersonal skills

Ability to work with minimal superv

Team environment

Education

GED or HS

2+ years relevant experience

Tools

Microsoft Office

LionPATH

GRADS

SAP Concur

Job description

POSITION SPECIFICS

The Department of Agricultural Economics, Sociology, and Education (AESE) in the College of Agricultural Sciences seeks a self-directed and flexible Academic Program Coordinator to provide support for its graduate programs. The person in this position will provide administrative support to four graduate programs in the Department and work closely with four graduate directors.

Responsibilities

• Manage the graduate admissions process; communicate with applicants, prepare application information for the graduate committees, maintain student files; schedule, track, and coordinate exams with the Graduate School; use LionPATH to perform academic actions for students and faculty.
• Maintain department student records; collect data and process information for fellowship nominations and awards; organize/attend orientation for new graduate students to the department; track progress of required training for graduate students.
• Responsible for maintenance of the graduate programs portion of the department website, various databases, listservs, and updates to the department graduate handbook.
• Process assistantship appointments and assignments in WorkLion.
• Assist with processing graduate travel and p-card reconciliations in SAP Concur.

Requirements

• Excellent organizational, communication (oral and written), and interpersonal skills.
• Ability to work with minimal supervision in a team environment.

Preferred Qualifications

• Graduate program experience preferred but not required.
• Proficient working knowledge of Microsoft Office, LionPATH, GRADS, SAP Concur (or equivalent systems) and the ability to learn new software packages is preferred.

Minimum Education, Work Experience & Required Certifications

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; Relevant education accepted in lieu of experience
• Required Certifications: None

Background Checks / Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Visa / Sponsorship

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. The ASR is available for review here.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core