Academic Program Coordinator

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Paid time off

Job summary

Penn State University’s AESE department seeks a self-directed Academic Program Coordinator to support four graduate programs, handling admissions, records, and exam coordination with the Graduate School. LionPATH and SAP Concur experience are beneficial for efficient workflow.

You will maintain department data, oversee online resources, and assist with travel and financial reimbursements while collaborating with four graduate directors and staff.

Qualifications

• GED or HS with 2+ years of relevant experience.
• Proficiency with Microsoft Office, LionPATH, GRADS, SAP Concur or equivalent.
• Ability to learn new software packages and adapt to processes.

Responsibilities

• Manage the graduate admissions process; communicate with applicants, prepare information for committees, maintain student files; schedule and coordinate exams with the Graduate School; use LionPATH for academic actions.
• Maintain department student records; collect data for fellowship nominations and awards; organize orientation for new graduate students; track required training.
• Maintain graduate programs portion of the department website, databases, listservs, and the graduate handbook.
• Process assistantship appointments and assignments in WorkLion.
• Assist with processing graduate travel and p-card reconciliations in SAP Concur.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent work

Education

GED or HS diploma with 2+ years experience

Tools

Microsoft Office

LionPATH

GRADS

SAP Concur

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Department of Agricultural Economics, Sociology, and Education (AESE) in the College of Agricultural Sciences seeks a self-directed and flexible Academic Program Coordinator to provide support for its graduate programs. The person in this position will provide administrative support to four graduate programs in the Department and work closely with four graduate directors.

Responsibilities include

• Manage the graduate admissions process; communicate with applicants, prepare application information for the graduate committees, maintain student files; schedule, track, and coordinate exams with the Graduate School; use LionPATH to perform academic actions for students and faculty.
• Maintain department student records; collect data and process information for fellowship nominations and awards; organize/attend orientation for new graduate students to the department; track progress of required training for graduate students.
• Responsible for maintenance of the graduate programs portion of the department website, various databases, listservs, and updates to the department graduate handbook.
• Process assistantship appointments and assignments in WorkLion.
• Assist with processing graduate travel and p-card reconciliations in SAP Concur.

Require Qualifications

• Excellent organizational, communication (oral and written), and interpersonal skills.
• Ability to work with minimal supervision in a team environment.

Preferred Qualifications

• Graduate program experience preferred but not required.
• Proficient working knowledge of Microsoft Office, LionPATH, GRADS, SAP Concur (or equivalent systems) and the ability to learn new software packages is preferred.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.