Academic Program Coordinator

utaustin; United States; On-site; USD 46,000 - 56,000; Full time

Job summary

UT Austin is seeking an Academic Program Coordinator for the Department of Psychiatry on the UT Main Campus. The role focuses on developing curricula, coordinating with faculty and students, and ensuring standards are met.

It includes budget oversight and event planning to support residency preparation and educational activities. Responsibilities include managing programs, coordinating with physicians, and maintaining records.

Qualifications

• Requires a Bachelor's Degree in Education, Business Administration, or related field.
• Minimum of 3 years of relevant experience in an educational or administrative setting.
• Experience in academic program management preferred.
• Bilingual in Spanish preferred.

Responsibilities

• Develops and implements academic program plans, curricula, and schedules.
• Coordinates with faculty to align program objectives with educational goals.
• Supports medical students and monitors progress.
• Manages program budgets and prepares reports.
• Plans and coordinates educational events and seminars.
• Liaises with faculty physicians and residents for didactics and evaluations.

Skills

Program development

Budget management

Educational coordination

Stakeholder communication

Event planning

Documentation and reporting

Regulatory compliance

Education

Bachelor's degree in Education, Business Admin or related field

Job description

Job Posting Title:

Academic Program Coordinator

Hiring Department:

Department of Psychiatry

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Aug 24, 2026

Position Duration:

Expected to Continue Until Aug 31, 2027

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Dell Medical School is seeking an Academic Program Coordinator.

This position has an end date of 08/31/27, renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

The Academic Program Coordinator is responsible for overseeing and managing educational programs within the healthcare system. This role involves developing program curricula, coordinating with faculty and medical students, and ensuring the program meets educational goals and standards. The coordinator ensures compliance with educational standards and regulations, manages budgets, and organizes educational events.

Responsibilities

Program Development and Implementation

• Develops and implements academic program plans, curricula, and schedules.
• Coordinates with faculty to align program objectives with educational goals.
• Contribute to continuous quality improvement initiatives that enhance the educational experience and prepare students for residency training.

Medical Student Support and Guidance

• Provides academic administrative support to medical students, fostering their professional growth and development into compassionate, competent physicians.
• Monitors medical student progress and addresses any concerns or problems.

Administrative Coordination

• Manages program budgets and resources effectively.
• Prepares reports on program activities, progress, and status.
• Maintains program records and documentation.

Physician Collaboration

• Coordinates with faculty physicians to ensure smooth program delivery.
• Liaises with psychiatry residents, psychiatry fellows, and faculty physicians for didactics and evaluations.

Event Planning and Management

• Plans and organizes educational events, workshops, and seminars.
• Coordinates logistics for program-related events.
• Communicates regularly with medical students, faculty, and administrators.

Other duties as identified by department

MARGINAL OR PERIODIC FUNCTIONS:

• Participates in strategic planning and program evaluation.
• Manages special projects as assigned.
• Provides backup support for other administrative roles as needed.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

KNOWLEDGE/SKILLS/ABILITIES

• Skilled in developing detailed plans and organizing resources effectively.
• Skilled in building and maintaining positive relationships with medical students, faculty, and staff.
• Providing medical student support, collaborating with faculty, resolving conflicts.
• Skilled in conveying information clearly and effectively in both written and verbal forms.
• Preparing reports, conducting workshops, communicating program updates.
• Skilled in identifying issues and developing effective solutions.
• Addressing medical student concerns, improving program processes, managing budget constraints.
• Maintaining program records, preparing detailed reports, monitoring compliance.

MINIMUM QUALIFICATIONS

Requires a Bachelor's Degree in Education, Business Administration, or a related field. Minimum of 3 years of relevant experience in an educational or administrative setting.

Relevant education and experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS

Bilingual in Spanish

LICENSES, REGISTRATIONS OR CERTIFICATIONS

REQUIRED: none

Salary Range

$51,174+ depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

• Standard office equipment
• Repetitive use of a keyboard

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest