Academic Program Coordinator

Adelphi; Northern, New York (KY, NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Adelphi University’s Manhattan Center is seeking an Academic Program Coordinator to manage the day-to-day programmatic experience for students. You will serve as the primary contact for program progression and lead meetings with students to ensure alignment with institutional priorities.

You will oversee program logistics, communications across departments, and enrollment progression processes while collaborating with College/School constituents to ensure a high-quality student experience.

Qualifications

• Bachelor’s degree in education or a related field is preferred.
• Two years of job-related experience is required; e.g., in a public school setting or higher education.
• Excellent organization, attention to detail, and ability to communicate effectively are essential.

Responsibilities

• Assist program faculty in reviewing transcripts and monitor admissions applications; communicate missing requirements.
• Coordinate student registrations each term and review administrative issues.
• Organize orientation before each semester for students to meet faculty advisors and staff.
• Assist with communications to faculty, students, and governmental contacts.
• Represent One-Stop and some functions at the Manhattan Center.
• Liaise between Garden City campus student support services and Manhattan Center.
• Support NYSUT: registrations, postings, grading, records, registrar coordination.
• Perform other duties as assigned.

Skills

Prioritize workload

Excellent organizational skills

Interpersonal skills

Discretion and confidentiality

Verbal and written communication

Knowledge of university policies

Computer skills: Windows, Word, Excel,

Administrative systems and email

Ability to work with a diverse team

Education

Bachelor’s degree in education or related field

Two years of job-related experience

Tools

Windows

Microsoft Word

Excel

Administrative Systems

Email

Job description

Academic Program Coordinator

Manhattan Center

JOB SUMMARY:

The Academic Program coordinator oversees the day-to-day programmatic experience for students at the Manhattan Center. Serving as the primary point of contact for program progression, the Coordinator leads semesterly meetings with students to ensure alignment, compliance, and steady advancement through the programs. The Coordinator collaborates closely with University constituents across Colleges/Schools to align program design with institutional priorities and ensure a high-quality student experience.

The Coordinator monitors Manhattan Center program logistics, manages communication across departments, and facilitates alignment of all processes related to enrollment, progression, and program completion.

SALARY INFORMATION:

In compliance with New York’s Pay Transparency Act, the annual base salary range for this position is $60,000 - $65,000. Adelphi University considers factors such as departmental budgets, scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. An annual base salary higher than the range may be warranted in circumstances where a candidate has demonstrable equivalent prior higher education experience at another University.

Adelphi University provides a comprehensive benefit package for faculty and staff employees. For a list of benefits provided to employees, please click here.

REPORTS TO: Dean, College of Professional and Continuing Studies and Executive Director of the Manhattan Center

RESPONSIBILITIES & DUTIES:

1. Assist program faculty in the review of transcripts and monitor the Manhattan center program admissions’ applications; provide frequent communication to program applicants on any missing requirements/conduct deficiency reviews; assist advisors in helping students determine an acceptable timeline for completion of deficiencies.
2. Coordinate student registrations each term; review student administrative issues (Leave of Absence/ Withdrawals/ Incompletes/ Workplace status, etc).
3. Organize orientation before each semester to provide accepted students an opportunity to meet faculty advisors and University and Manhattan Center support staff.
4. Assist with necessary communications to program faculty, students, and governmental contacts.
5. Represent One-Stop and some of their functions at the Manhattan Center.
6. Liaison between Garden City campus student support services offices and Manhattan Center.
7. Assists with all facets of NYSUT: registration, course postings, grading, maintains accurate records, troubleshooting, working cohesively with registrar and NYSUT reps.
8. Perform other job related duties as assigned.

For the Ruth S. Ammon College of Education and Health Sciences:

1. Coordinate clinical practice supervision to ensure candidates receive ongoing support from field supervisors in their classrooms. Assist and ensure that field supervisors are equipped with effective clinical supervision training, and are paired with candidates to maintain robust communication structures. Collaborate with CEHS and field consultants to assure timely progress through observations and reporting to NYC/NYS. Assist with the hiring, onboarding, and training of field consultants and facilitate regular meeting checkpoints to provide updates on the Field Development Index (FDI) and NYCPS survey reports.
2. Lead monthly meetings discussing progress and student issues; regularly liaise with the New York City Public Schools; answer all candidate emails regarding payment, reimbursement, etc.
3. Review, approve, and maintain documentation of the NYCTF’s hiring commitments and ensure compliance with the “Eligible Schools List.” Assist with appeals upon request.
4. Process tuition stipends via grants and One Stop; work with grants office and One Stop on stipend distribution (align with NYCPS and other IHEs); grant reporting and analysis; communicate with SUNY EWI on requirements and issues that arise. Maintain compliance with OSOS training requirements for grant-related purposes.
5. Coordinate with the Assistant Director of OSS to ensure student progression through program requirements.

REQUIREMENTS: (Knowledge, Skills and Abilities)

1. Ability to prioritize workload according to volume, urgency, and handle multiple tasks effectively and accurately.
2. Excellent organization skills and attention to detail.
3. Good interpersonal skills.
4. Ability to be discrete and maintain high confidentiality on a wide range of issues.
5. Good verbal and writing skills.
6. Knowledge of University policies and procedures.
7. Good computer skills for using Windows, Microsoft Word, Excel, Administrative Systems and Email.
8. Ability to work with students and colleagues in a diverse environment.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

1. Bachelor’s degree in education or a related field is preferred.
2. Two years of job-related experience is required; for example, in a public school setting or in higher education.

HOURS:

1. Monday– Friday, 9:00am – 5:00pm.
2. Weekend/evening hours as assigned.
3. After a training period there may be some ability for remote work.

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,250 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 79 undergraduate programs, more than 84 master’s degree and doctoral programs, and 63 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 43 states and 72 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.