Academic Initiatives Coordinator

Binghamton University; City of Binghamton (NY); On-site; USD 74,000 - 80,000; Full time

Job summary

Binghamton University seeks an Academic Initiatives Coordinator to provide professional administrative and program coordination support to the Vice Provost for Academic Innovation and the Center for Learning and Teaching. The role involves organizing assessment, reporting processes, and coordinating AI governance and RSI activities, with close collaboration across faculty and university offices.

The position requires careful attention to detail, clear communication, and the ability to learn new

Qualifications

• Bachelor's degree (or higher) required.
• At least three years of professional experience in administration, program coordination, assessment or reporting, or related area.
• Strong written and interpersonal communication skills; ability to prepare summaries and procedural documents.
• Proficiency with spreadsheets and document preparation tools; ability to learn new reporting systems.

Responsibilities

• Coordinate RSI initiative with instructional designers, program leaders and faculty.
• Assist AI governance development and pilot program coordination; manage agendas and action items.
• Maintain NC-SARA documentation and annual reporting; assemble materials for review and submission.
• Coordinate assessment cycles and WEAVE reporting; collect data and ensure completeness.
• Maintain shared calendars and handle sensitive information with discretion.

Skills

Communication skills

Organization

Quantitative & qualitative data

Spreadsheets

Documentation & reporting

Learning new systems

Education

Bachelor's degree (or higher)

Tools

WEAVE

NC-SARA

Job description

About Binghamton University

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Bingham's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description

Budget Title: Senior Staff Assistant (SL-3)

Salary: $74,000 - $80,000

Binghamton University seeks an Academic Initiatives Coordinator to provide professional administrative and program coordination support to the Vice Provost for Academic Innovation and the Center for Learning and Teaching. Reporting directly to the Vice Provost, the coordinator will organize assessment and reporting processes, collect and review information, prepare analyses and working documents, and follow up with faculty and staff to complete assignments on schedule. The coordinator will exercise initiative in carrying out delegated responsibilities under the Vice Provost's general direction. Recurring assessment, reporting and documentation requirements are central responsibilities. AI governance activities and pilot programs will be coordinated according to priorities established by the Vice Provost. The position requires careful attention to detail, clear communication, sound judgment and the ability to learn unfamiliar requirements. Substantive policy decisions, institutional commitments and final approvals remain with the Vice Provost and the appropriate university offices.

Key Responsibilities

• Regular and Substantive Interaction Initiative
  • Serve as the office's principal coordination contact for the regular and substantive interaction (RSI) initiative, working with instructional designers, program leaders, faculty and university offices.
  • Coordinate surveys, information requests, communications and document collection of supporting evidence for RSI compliance. Maintain records of progress, outstanding questions and follow-up actions, and prepare concise status reports for the Vice Provost.
  • Assist with implementation of approved guidance and procedures. Route questions about instructional practice or compliance interpretation to the appropriate specialists.
• AI Governance Development and AI Pilot Program Coordination
  • Assist the Vice Provost in developing and implementing artificial intelligence (AI) governance processes. Research relevant guidance and practices, and prepare background summaries, draft procedures and materials for review.
  • Coordinate committee and working group activities, including agendas, meeting materials, decision records and follow-up on assigned actions.
  • Track implementation of approved governance initiatives and help organize communications and resources. Identify barriers, unresolved questions and decisions requiring the Vice Provost's attention.
  • Coordinate AI pilot programs under the Vice Provost's direction, working with faculty, academic departments, vendors, Purchasing, and offices responsible for data governance and AI governance. Organize pilot plans, required reviews and approvals, implementation activities and evaluation of results.
• NC SARA Documentation and Annual Reporting
  • Maintain the reporting calendar and documentation supporting participation in the National Council for State Authorization Reciprocity Agreements (NC-SARA). Coordinate information requests with academic programs and responsible university offices.
  • Assemble annual reporting and renewal materials for review and authorized submission. Track outstanding documentation, respond to routine follow-up requests, and refer substantive authorization or policy questions to the Vice Provost and responsible offices.
• Assessment and WEAVE Reporting
  • Coordinate the assessment cycle for the Office of Academic Innovation and the Center for Learning and Teaching. Work with the Vice Provost and unit leaders to develop meaningful assessment questions, select appropriate measures and establish schedules for collecting evidence.
  • Request and collect data from responsible staff, follow up on outstanding items, and review information for completeness and consistency. Enter approved assessment plans, results and supporting documentation into WEAVE.
  • Prepare summaries and assist the Vice Provost in analyzing findings, identifying improvements, and tracking actions and subsequent results.
• Coordination Across the Office
  • Maintain a shared calendar of reporting deadlines and commitments, accurate records and clear procedures across the assigned portfolios. Provide regular updates on progress, upcoming decisions and missing information. Identify competing deadlines and seek guidance from the Vice Provost on priorities.
  • Handle sensitive information with discretion and follow university requirements for records and data handling. Perform related professional administrative duties and special projects assigned by the Vice Provost.

Requirements

• Bachelor's degree (or higher)
• At least three years of relevant professional experience in administration, program coordination, assessment or reporting, compliance operations, or a related area
• Demonstrated ability to organize multiple assignments, maintain accurate records, meet deadlines and follow up with colleagues across an organization
• Effective written and interpersonal communication skills, including the ability to prepare clear summaries, correspondence and procedural documents
• Ability to collect, organize, check and summarize quantitative and qualitative information to support analysis and decisions
• Proficiency with spreadsheets, document preparation and collaborative office tools, and the ability to learn new reporting systems
• Ability to research and apply established requirements, exercise sound judgment and handle confidential information appropriately

Preferred

• Experience coordinating assessment, annual reporting, audits or regulatory documentation
• Experience supporting a senior administrator and coordinating projects involving multiple departments or professional groups
• Experience in higher education or familiarity with academic program approval processes and online education
• Experience with one or more relevant areas: WEAVE or a similar assessment platform, NC-SARA reporting, RSI documentation, or AI governance and policy implementation
• Experience improving administrative processes or developing practical reporting tools and dashboards

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials

Binghamton University is a tobacco-free campus.

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

For information on the Dual Career Program, please visit: https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.