Academic Department Operations Lead (Hybrid)

University of Kentucky; Lexington (KY); On-site; USD 45,000 - 71,000; Full time

Benefits offered by this job

Hybrid work eligibility

Job summary

The University of Kentucky seeks a Department Manager to lead the Plant and Soil Sciences administrative operations in Lexington. This role reports to department leadership and works across college and university partners to ensure efficient workflow and data reporting.

You will manage daily activities, coordinate approvals, support budgets and travel, and supervise staff while maintaining exemplary customer service and policy adherence.

Qualifications

• Bachelor’s degree required.
• At least 3 years of related experience.
• Experience in university administrative environments preferred.

Responsibilities

• Manage daily departmental workflow and operations.
• Coordinate approval and administrative processes (Concur, travel, purchases).
• Maintain departmental data and support reporting using Tableau, Excel, SAP, myUK.
• Facilitate workflow with College and University partners and central units.
• Coordinate faculty processes including tenure and promotions materials and appointments.
• Oversee Teaching Assistant scheduling and compliance.
• Coordinate annual capital inventory across campus and locations.
• Serve as primary departmental contact for visa processes for visiting scholars/faculty.
• Manage Plant Science Building operations and spaces.
• Collaborate with philanthropy and alumni relations staff on priorities.
• Oversee departmental events and communications.
• Supervise administrative staff and continuous improvement initiatives.

Skills

Organizational skills

Time management

Detail-oriented

Leadership

Communication

University reporting systems

Education

Bachelor's degree

Tools

SAP

UK portal

Job description

The University of Kentucky seeks a Department Manager to lead the Plant and Soil Sciences administrative operations in Lexington. This role reports to department leadership and works across college and university partners to ensure efficient workflow and data reporting.

You will manage daily activities, coordinate approvals, support budgets and travel, and supervise staff while maintaining exemplary customer service and policy adherence.