Academic Coordinator - School of Computer Science - CBD

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Bus pass

Family concierge

Fitness center access

Job summary

Carnegie Mellon University in Pittsburgh, PA, invites applications for an Academic Coordinator in the Ray and Stephanie Lane Computational Biology Department. The role supports faculty and students by managing policy, registration, curriculum, and resources, and by maintaining program materials, reports, and databases.

You will coordinate admissions-related tasks, organize meetings, assist in graduate admissions, and liaise with other departments.

Qualifications

• High School Diploma or GED required; Associate’s Degree preferred.
• 1–3 years of administrative support experience, higher education preferred.
• Experience with Microsoft Excel and Google productivity tools.
• Strong interpersonal, organizational, problem-solving and reasoning skills.
• Combination of education and proven experience may be considered.

Responsibilities

• Coordinate advertising, fairs, faculty meetings, and graduate milestone presentations; serves as first-line contact for inquiries.
• Support admissions by ensuring applications are complete and materials are organized for review.
• Provide admin assistance for faculty, students, and visitors; manage meetings and calendars.
• Organize data with Excel and Google Suite.
• Liaise with other departments and external organizations; assist in research and information processing.
• Other duties as assigned.

Skills

Interpersonal skills

Organization

Problem-solving

Reasoning

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Microsoft Excel

Google Docs/Drive

Job description

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Ray and Stephanie Lane Computational Biology Department (CBD) at Carnegie Mellon University is renowned for its interdisciplinary approach to studying biological systems using computational methods. Faculty and researchers collaborate across fields such as computer science, biology, and statistics to tackle complex biological questions. Their work spans diverse areas including genomics, bioinformatics, systems biology, and computational neuroscience, driving innovation at the intersection of computation and life sciences.

CBD is seeking an Academic Coordinator to join the team! The Academic Coordinator plays a crucial role in supporting both faculty and students within a department, school, or college, focusing on a specific academic program. This role serves as the primary resource for students on matters related to policy, registration, curriculum, and available resources. Responsibilities include maintaining program materials, managing reports and databases, and coordinating with other college departments and central student service offices. For those supporting graduate programs, the academic coordinator also handles administrative tasks, marketing efforts, and provides information support throughout the graduate admissions process.

Core Responsibilities

• Coordinates advertising, fairs, faculty meetings, graduate milestone presentations, etc. Acts as a first line resource for prospective student inquiries.
• Provides administrative support during admissions process by ensuring application is complete and organizing materials for faculty review and decision process.
• Provides administrative assistance for faculty, students, and visitors such as but not limited to coordinating meetings logistics and resources, maintaining calendars, drafting correspondence, reports, and other documents for supervisor’s signature and/or approval.
• Help organize and manage information and data with Excel and the Google suite of products.
• Acts as a liaison or contact person with other university departments, i.e. Budget Office, Registrar, Property Management, Human Resources, etc., and with outside organizations. Assists in the research, preparation, and processing of information.
• Other duties as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications

• High School Diploma or GED required. Associate’s Degree preferred.
• 1-3 years of administrative support experience. Experience in higher education preferred.
• Experience with Microsoft Excel and Google products (Google Docs, Google Drive and others)
• Strong interpersonal, organization, problem-solving and reasoning skills.
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements

• Successful completion of a pre-employment background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Location

Pittsburgh, PA

Job Function

Academic Program Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance