Academic Center Attendance Coordinator

IMG Academy; Bradenton, Northern (FL, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401k with Employer Match

Wellbeing Program

Job summary

IMG Academy in Bradenton, Florida seeks an Attendance Coordinator to maintain accurate attendance records and support student success. You will manage attendance systems, analyze data for patterns, and coordinate with faculty, staff, and families to address issues proactively.

The role requires an Associate’s degree or equivalent, strong organizational and communication skills, and the ability to ensure FERPA compliance while maintaining confidentiality across departments.

Qualifications

• Associate’s degree or equivalent combination of education and relevant experience.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote).
• Understanding of educational and athletic environments, with the ability to navigate both effectively.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a fast‑paced setting.
• Excellent written and verbal communication skills, with the ability to interact confidently with students, parents, and staff at all levels.
• Demonstrated ability to exercise discretion, independent judgment, and maintain confidentiality in handling sensitive student information.
• Strong interpersonal skills and a collaborative mindset, with a focus on customer service and school community support.

Responsibilities

• Function as a collaborative member of the front office team, supporting daily operations.
• Assist student-athletes and families in obtaining proper attendance documentation when late or absent.
• Manage and maintain online attendance forms and databases, ensuring accurate record-keeping.
• Analyze attendance data to identify patterns and trends, prepare reports for Academic Leadership.
• Collaborate with Academic Affairs Managers and Deans to address excessive absences or tardies through early interventions.
• Communicate proactively with parents, Health Services, Student Life, and Athletic/APD staff to verify and resolve attendance discrepancies.
• Track student whereabouts using passes and other systems to ensure accountability and student safety.
• Ensure adherence to state, federal, and accreditation reporting requirements related to attendance.
• Troubleshoot attendance system issues and provide training to faculty and staff on attendance procedures.
• Maintain confidentiality and FERPA compliance.
• Support school culture by monitoring attendance and conduct, including dress code.
• Assist with admissions and registration during nonacademic periods as needed.
• Perform other duties as assigned.

Skills

Strong organizational skills

Excellent communication

Collaborative mindset

Customer service orientation

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Microsoft Excel

Outlook

Job description

About IMG Academy

IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future while preparing them for college and for life. IMG Academy has been nationally recognized by organizations including Sports Business Journal, USA Today, and the Best and Brightest Companies to Work For for its workplace culture, innovation, and commitment to developing people both on and off the field.

IMG Academy provides growth opportunities for student-athletes and partners through an innovative suite of on-campus and online experiences:

• Boarding school and camps, delivered on a state-of-the-art campus in Bradenton, Florida
• Online coaching through IMG Academy+, focused on personal development through the lens of sport and performance
• Online college recruiting through NCSA College Recruiting and SportsRecruits, providing industry-leading recruiting education, tools, and access to a network of more than 40,000 college coaches for student-athletes, families, club coaches, and event operators
• Elevate by IMG Academy, a performance and personal development solution that delivers mindset, leadership, and wellbeing programming to schools, colleges, and organizations through a combination of digital content and immersive experiences

Job Title: Attendance Coordinator

Position Summary: The Attendance Coordinator ensures the accuracy and integrity of student attendance records while supporting a culture of accountability and student success. This role manages attendance systems, analyzes data to identify patterns and concerns, and collaborates with faculty, staff, and families to address issues proactively. By maintaining compliance with policies and regulations and fostering clear communication across departments, the Attendance Coordinator plays a vital role in promoting student engagement and continuity of learning.

Key Responsibilities:

Function as a collaborative member of the front office team, supporting the efficient daily operations of the school and providing responsive service to students, families, faculty, and staff.

Assist student-athletes and families in obtaining proper attendance documentation when late or absent, ensuring compliance with school policies.

Manage and maintain online attendance forms and databases, ensuring accurate and timely record-keeping.

Analyze attendance data to identify patterns and trends, prepare reports for Academic Leadership, and collaborate with Academic Affairs Managers and Deans to address excessive absences or tardies through early interventions.

Communicate proactively with parents, Health Services, Student Life, and Athletic/APD staff to verify and resolve attendance discrepancies.

Track student whereabouts using passes, Health Services updates, and other systems to ensure accountability and student safety.

Ensure adherence to state, federal, and accreditation reporting requirements related to attendance.

Troubleshoot attendance system issues, ensure accurate integration with relevant campus-wide systems, and provide training and guidance to faculty and staff on attendance procedures.

Maintain confidentiality and comply with FERPA and all student data privacy regulations.

Support school culture by monitoring student compliance with attendance and conduct expectations, including dress code.

Assist with admissions and registration processes during nonacademic periods as needed.

Perform other duties as assigned.

Qualifications:

Associate’s degree or equivalent combination of education and relevant experience.

Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote).

Understanding of educational and athletic environments, with the ability to navigate both effectively.

Strong organizational skills with the ability to manage multiple tasks and priorities in a fast‑paced setting.

Excellent written and verbal communication skills, with the ability to interact confidently with students, parents, and staff at all levels.

Demonstrated ability to exercise discretion, independent judgment, and maintain confidentiality in handling sensitive student information.

Strong interpersonal skills and a collaborative mindset, with a focus on customer service and school community support.

Preferred Qualifications:

Bachelor’s degree in education, business, marketing, finance, or a related field.

Bilingual or multilingual proficiency .

• #LI-JB1
• Requires a background check upon offer
• Requires a drug test upon offer

This position requires a Florida Level 2 Background Screening. Learn more about the screening process and requirements by visiting the Florida Care Provider Background Screening Education & Awareness website: https://info.flclearinghouse.com .

Benefits:

As a full‑time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part‑time and seasonal/temporary roles.

• Comprehensive Medical, Dental and Vision
• Flexible Spending Account and Health Savings Account options
• 401k with an Employer Match
• Short Term and Long Term Disability
• Group and Supplemental Life & AD&D
• Gym Discount Program
• Pet Insurance
• Wellbeing Program
• and more!

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.