Academic Affairs Student Worker

University Of St. Francis; Joliet (IL); On-site; USD 17,000 - 22,000; Part time

Job summary

The University of St. Francis is seeking a part-time Academic Affairs Student Worker to provide administrative and project support to the Office of the Provost.

The role requires strong communication, organization, and independent work habits while handling confidential information. Responsibilities include coordinating departmental projects, maintaining databases and reports, and supporting student retention initiatives.

Qualifications

• Proficient with Microsoft Office programs.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to work independently with minimal supervision.
• Ability to handle confidential information.
• Problem solving and critical thinking abilities.

Responsibilities

• Communicate professionally with students, faculty, staff, and external stakeholders via email, phone, virtual platforms, and in-person.
• Perform administrative duties for Academic Affairs (copying, scanning, filing, sorting).
• Assist with planning, coordinating, and implementing departmental projects and initiatives.
• Track timelines, update status reports, and support project deliverables.
• Support student retention through outreach, engagement activities, and referrals.
• Maintain databases, spreadsheets, and tracking systems ensuring data accuracy.
• Prioritize assignments and meet deadlines with minimal supervision.

Skills

Microsoft Word

Microsoft Excel

Communication

Organization

Independence

Confidentiality

Job description

Posting Information

Job Title

Job Title Academic Affairs Student Worker

Position Number

Position Number ST3220-01

Organizational Unit

Organizational Unit Office of the Provost

Posting Number

Posting Number SP0940-16

Experience with Microsoft Word and Excel

Notice of Nondiscrimination

The University of St. Francis does not discriminate in its employment practices or in its educational programs on the basis of any protected class. The University also prohibits retaliation against any person opposing discrimination or harassment or participating in any internal or external investigation or complaint process related to allegations of misconduct. For a complete copy of USF's Policy on Equal Opportunity, Harassment, and Nondiscrimination for All Faculty, Students, Employees and Third Parties or for more information, please go to https://www.stfrancis.edu/titleix/ or contact the Title IX Coordinator at [e-mail].

Responsibilities

The Student Worker provides administrative, organizational, project, and day-to-day operational support for the department of Academic Affairs. This position requires good communication and organizational skills, proficient computer skills, and the ability to work independently and collaboratively on a variety of projects. Essential Duties and Responsibilities:

• Communicate professionally with students, faculty, staff, and external stakeholders through email, phone, virtual platforms, and in-person interactions.
• Administrative duties associated with Academic Affairs (copying, scanning, filing, sorting, etc.). (Professionalism, Technology)
• Assist with planning, coordinating, and implementing departmental projects and special initiatives. (Teamwork, Leadership, Critical Thinking)
• Track project timelines, update status reports, and support project deliverables as assigned. (Teamwork, Communication, Professionalism)
• Support student retention efforts by assisting with outreach campaigns, follow-up communications, student engagement activities, and resource referrals. (Communication, Critical Thinking, Technology)
• Monitor and update databases, spreadsheets, and tracking systems to ensure data accuracy. (Professionalism and Technology)
• Work independently to prioritize assignments, manage deadlines, and complete tasks with minimal supervision. (Professionalism)
• Maintain confidentiality of student and departmental information in accordance with institutional policies. (Professionalism)
• Other duties as assigned

Qualifications:

• Proficient computer skills including knowledge of Microsoft Office programs.
• Good communication skills, both written and oral.
• Strong organizational and time-management abilities.
• Ability to work independently with minimal supervision.
• Attention to detail and commitment to accuracy.
• Ability to maintain confidentiality.
• Good problem solving and critical thinking skills.

Required fields are indicated with an asterisk (*).

• * Are you currently enrolled at USF as either a full-time undergrad or a part-time graduate student, and in good standing?
  • Yes
  • No
• * Are you eligible for the Federal Work Study Award in your Financial Aid package?
  • Yes
  • No
• * Are you willing to uphold the Catholic and Franciscan values of the University?
  • Yes
  • No