Academic Advisor

Loyola Marymount University; Los Angeles, Northern (CA, KY); Hybrid; USD 71,000 - 89,000; Full time

Job summary

Loyola Marymount University seeks an academic advisor within the School of Education to support assigned programs and candidates. Working under the Director of Student Success, you will guide matriculation, credentialing, course planning, and related processes, while maintaining documentation and ensuring policy compliance.

The role emphasizes collaboration with the Credential Office, student services, and program leadership to enhance advising practices and student success within LMU's PK-12

Qualifications

• Bachelor’s degree or equivalent required.
• Master’s degree in Education, Higher Education, Counseling or related field desirable.
• Two years of progressively responsible experience in academic environments preferred.
• Knowledge of California credentialing and K-12 employment requirements desirable.

Responsibilities

• Provide academic advising and support for SOE programs and candidates under supervision.
• Advise candidates on standard and complex issues including matriculation, tests, documents, registration, and finances.
• Verify official documents for credential completion and manage electronic candidate files.
• Collaborate with Credential Office on credentialing needs and policy updates.
• Refer candidates to campus support services and submit Community of Care referrals when needed.
• Assist in development and communication of program advisement practices and documentation.
• Utilize LMU systems to maintain data and prepare enrollment and accreditation-related reports.

Skills

Collaboration

Multitasking

Communication

Education

Bachelor’s degree

Master’s degree in Education or related field

Tools

MS Office

Job description

Position Specific Accountabilities

Under direct supervision of Director of Student Success and in collaboration with academic program and preparation partnership leadership, provide academic advising and support for assigned SOE programs and candidates.

Provide academic advising for candidates on routine and complex issues. Maintain ongoing communication with program candidates about SOE and university policies, processes and requirements regarding matriculation, standardized tests and official document needs, course registration, program changes and logistics, finances, financial aid, student accounts, credential filing, degree completion, and issues as appropriate to candidate program completion. Respond to candidate concerns and problem-solve issues as they arise.

40% Serve as certified officer for verification of official documentation required for credential and degree completion. Collect, review, scan, and upload official candidate file documentation received post-admission for program enrollment and completion. Maintain electronic candidate file on university system. Evaluate coursework for credential requirements of incoming students such as the requirements for Basic Skills, Subject Matter and US Constitution. Disseminate information and facilitate Character and Identification Clearance (fingerprint) process when applicable for intern credential candidates. Collaborate with the SOE Credential office to support candidates’ credentialing needs.

20% Serve as a resource to program candidates in providing referrals and follow-up to available student support services on campus including, but not limited to: Disability Support Services, Student Psychological Services, Academic Resource Center, and SOE Student Success Center. Submit Community of Care referrals as needed based on candidate communication of issues.

10% Provide updates and feedback to program leadership on course sequence, schedule offerings, Bulletin language, candidate issues and trends, and program needs. Work in collaboration with program leadership towards program development and success. Provide program leadership advisement on unique and complex candidate issues. Continually analyze, edit, and maintain program communication/documentation (including university bulletin, web based and digital communication/ documentation) ensuring accuracy and providing for continued program improvement and efficiency.

10% In collaboration with Credential Office, stay current on California Commission for Teacher Credentialing (CCTC) and program-specific certification policies, legislation, trends, and credential regulations for issuance of California credentials, certificates, permits, and authorizations. Maintain a working knowledge of educational practices in California PK-12 school systems related to certificated employment. Evaluate and determine credential eligibility and notify Credential Office of files needing review. Assist with credential file review and recommendation as needed.

10% Assist in development of standardized advising practices, documentation, and protocols for the School of Education, and related work. Provide leadership support for SOE and Registrar work related to advising.

10% Effectively and efficiently utilize required LMU web based systems to maintain meaningful electronic data and records related to program, degree, and credential program completers and/or credential holders, providing accurate assessment data for the University and School of Education administrators and faculty for use in complex decision making. Be open to and intentional in the use of evolving technology for advising practices. Assist in the preparation of the annual Joint Data Collection report for accrediting agencies. Participate and assist in SOE Orientation activities, program retention efforts/initiatives, and SOE accreditation and committee activities. Represent LMU within the PK-12 educational community and at professional organizations or associations, serve on committees as required. Perform other duties as assigned.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values or the LMU.

Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

Typically a bachelor’s degree or equivalent experience.

A master’s degree in Education, Higher Education, Counseling or related field is desirable.

Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep current with regulation/policy changes.

Two years of experience in progressively responsible capacities, preferably in academic environments evaluating academic qualifications of applicants.

Knowledge or experience in California credentialing and/or K-12 employment requirements highly desirable.

Proven ability to collaborate effectively with multiple and highly diverse populations and constituencies.

Highly developed organizational skills and the ability to multi-task and prioritize conflicting priorities in workload to ensure both accurate and timely completion of assigned tasks.

Ability to manage multiple conflicting priorities.

The ability to work well with others as a team is essential.

Exemplary communication skills (written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating data and technical information.

Demonstrated computer competency and knowledge of MS Office applications and openness to continually learn and adapt to new and evolving computer systems to ensure accuracy of data.

Incumbent is expected to effectively utilize wide variety of appropriate software applications and web based data tracking systems to provide meaningful, accurate, and timely information to program candidates.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Staff Regular Salary range

Staff Regular Salary range $71,100.00 - $88,900.00

Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions.

We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience.

We enroll an academically ambitious, multicultural, and socioeconomically diverse student body.

We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity.

Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship.

LMU is a unique and rewarding place to work.

As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment.

We are proud of the programs, benefits and services we provide our community.

We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.

EEO Statement

Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact [e-mail] or 310.568.6105. To learn more about Federal & State Employment Notices, click here: