Academic Advisor I

University of South Florida; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Retirement plan

Tuition benefits

Generous leave

Employee discounts

Job summary

University of South Florida seeks an Academic Advisor for the College of Public Health. You will provide timely, accurate academic advising for undergraduate students, guiding course selection to ensure timely graduation and coordinating with the Office of Undergraduate Studies.

Role involves interpreting SUS/USF/COPH policies, conducting group sessions, and using Banner, Degree Works, Archivum, Civitas, and other systems for advising initiatives.

Qualifications

• Bachelor’s degree related to responsibilities.
• 1+ year of advising or related academic experience within higher education.
• SB 1310: Florida law related to substitution of work experience for education requirements.

Responsibilities

• Provide timely and accurate academic advising for undergraduate students in the College of Public Health, making course recommendations to support timely graduation.
• Interpret and apply SUS/USF/COPH policies to faculty, students, and staff; conduct group sessions and use university systems for advising.
• Evaluate AP/IB/AICE/CLEP scores and transfer work to ensure proper placement and credit application; communicate results to students.
• Assist with retention programs and provide advising materials via web and paper formats to support student success.
• Attend major recruitment activities and participate in trainings related to advising.

Skills

Advising experience

Higher education experience

Communication skills

Education

Bachelor’s degree related to responsibilities

Master’s degree preferred

Tools

Banner

Degree Works

Archivum

Civitas

Oasis

Job description

Job Description

The Office of Undergraduate Studies is the central location for all undergraduate academic functions in the College of Public Health. This office centralizes student recruitment, pre and post admission advisement, monitoring of student progress and probationary status, certification of students for graduation, maintains student records and College academic files, implements, and evaluates college-wide academic policies related to undergraduates while operating our University wide undergraduate programs. The Office of Undergraduate Studies is led by the Assistant Dean for Undergraduate Studies who is part of the Dean's leadership team. At the USF College of Public Health, diversity, inclusion and social justice are part of our Core Values, and we encourage applications from individuals who have demonstrated their commitment to these values.

Responsibilities

• Provide timely and accurate academic advising for undergraduate students in the College of Public Health (specific major). Make recommendations regarding course selection and hours per term based on student's professional goals, interests, and previous academic performance to ensure timely graduation. Advise prospective and current students in the undergraduate major and minor. Perform basic statistical analysis and other mathematical calculations pertaining to advising (e.g. GPA, weighted averages, academic probation, etc.). Respond to student and university emails within 48 business hours.
• Interpret and apply SUS/USF/COPH policies and procedures as related to student advising to faculty, students, and staff. Maintain current knowledge of university policies and procedures, academic programs and other programs and services. Assist in conducting small and large group sessions with students face to face and/or virtually to analyze progress towards academic completion of requirements from the university, ensuring students are properly informed regarding specific requirements that must be met for graduation. Facilitate use of university systems such as Banner, Degree Works, Archivum, Civitas, and other platforms for advising and university initiatives.
• Evaluate AP/IB/AICE/CLEP scores and previous academic work of FYS and transfer students to ensure proper placement in USF courses and determine how course work will be applied towards satisfying academic requirements at USF. Communicate and clarify the results of course evaluations to students. Collaborate with advising team for Orientation procedures. Send outreach and pre-register incoming FYS students prior to their orientation to ensure they are registered in a first semester schedule. Outreach and meet with incoming transfer students prior to their orientation to provide a schedule. Deliver orientation presentation.
• Assist with the organizational and implementation of retention programs that provide the necessary resources to assist students (FYS and transfer) in achieving academic success and retaining them at USF. This includes, but not limited to, outreach to students regarding midterm grades, academic standing, holds preventing registration, participation in registration workshops, monitoring registration, Finish in Four (FIF) etc. Provide advising material and resources for students both via the web and paper form.
• Attend and participate in major recruitment activities for the college and admission events. Partake in trainings, presentations, and related conferences regarding advising.

Qualifications

Minimum

• Bachelor’s degree related to the Advisor’s specific responsibilities.
• 1+ year of experience in advising or related academic functions within higher education.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• Two years of direct experience for an associate degree;
• Four years of direct experience for a bachelor’s degree;
• Six years of direct experience for a master’s degree;
• Seven years of direct experience for a professional degree; or
• Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred

Master’s degree; at least two years of experience as an Academic Advisor for a large college or university; knowledge and experience with Florida’s State University System (SUS) and USF policies and procedures; and Banner and Oasis experience.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.