Academic Advisor 130590

University of West Florida; Pensacola (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

University of West Florida is seeking an Academic Advisor I to assist students in navigating degree requirements and course planning. You will monitor progress, provide policy guidance, and help students develop actionable plans for timely graduation.

The role emphasizes strong communication, FERPA compliance, and collaboration with campus partners to support student success.

Qualifications

• Bachelor's Degree in an appropriate area of specialization.
• Experience with Florida SUS academic advising.
• Proficient in Microsoft Office and web-based software.
• Experience with an online student information system.
• Strong written and oral communication with students, faculty, staff and visitors.

Responsibilities

• Assist students with reviewing degree plans and course registration.
• Maintain advising records and document interactions in the system.
• Provide information on curriculum policies, procedures, and degree requirements.
• Support confidentiality and FERPA guidelines in all communications.
• Collaborate with campus offices to support student success.

Skills

SUS Florida advising

Student Support System

MS Office

Student information system

Communication skills

Education

Bachelor's Degree in an appropriate area of specialization

Master’s Degree

Tools

Banner

Campus

Degree Works

Tableau

Job description

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:130590

Classification Title: Academic Advisor

Working Title: Academic Advisor I

Department:Office of Academic Success OASIS

FLSA Status:Exempt

Salary Range:$47,100

Pay Basis:Annually

POSITION OVERVIEW

JOB SUMMARY:

The Academic Advisor will work with students to facilitate successful and timely degree completion by monitoring student progress and providing information regarding curriculum policies, procedures, and guidelines for the degree programs that are advised. The advisor will also identify students who are experiencing academic difficulty and develop strategies for success in partnership with the student. The advisor is responsible for assisting students with reviewing degree plans, course registration, maintaining advising records, and other duties related to student success.

MINIMUM QUALIFICATIONS:

Bachelors Degree in an appropriate area of specialization.

POSITION QUALIFICATIONS:

Familiarity and experience with State University System of Florida academic advising. Familiarity and experience with Student Support System. Demonstrated computer proficiency using Microsoft Office (Word, Excel, Access) or other equivalent software, the internet, email messaging, and web-based software applications. Demonstrated experience using an online student information system. Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing, with students, faculty, staff and visitors.

PREFERRED QUALIFICATIONS:

Bachelor’s Degree in an appropriate area of specialization and 2 years of appropriate experience -Or- Master’s Degree

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 85% - With direct supervision, the successful candidate will use a learning-centered approach to advising that enhances students’ decision-making skills and contributes to the development of students’ intellectual and personal growth; will be knowledgeable of and provide students with the resources, support, and opportunities available to make informed decisions, enhance their educational experience, and promote student success; will provide students with accurate information about degree requirements and institutional and departmental policies and procedures; will encourage students to participate in learning opportunities outside of the classroom setting; will develop realistic educational plans that meet the needs, goals, and interests of individual students; will accurately and efficiently document interactions with students and students’ progress toward meeting educational, personal, and professional goals using adopted software programs; will use multiple forms of media to communicate with students (e.g., email, telephone, fax, video calls); will demonstrate efficient and effective use of technology; will demonstrate excellent written and oral communication skills; and will maintain confidentiality and comply with FERPA guidelines. Develop structured feedback for students by using university/college technology platforms (i.e. Banner, campus, degree works, tableau, etc.) - (Essential)
• 10% - Communicate and collaborate with appropriate individuals and offices across the university; responsible for advising-related training; and/or supervision for advising assistants or others - (Essential)
• 5% - Seek development through on-campus workshops/training and/or professional organizations and other advising related duties that support the mission of the college and institution - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines:Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking:Daily
• Sitting:Daily
• Reaching with hands and arms:Daily
• Climbing or balancing:Occasionally
• Stooping:Occasionally
• Use of hands to handle objects:Daily
• Lifting up to 10lbs:Daily
• Lifting up to 25lbs:Occasionally
• Lifting over 25lbs:Occasionally
• Talking as express or exchange of ideas verbally:Daily
• Hearing as perceive sound by ear:Daily
• Vision as distinguish colors & depth:Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1

Work Hours: 8:00 a.m. to 5:00 p.m.

FTE:1.0

Preferred Response Date:01/08/2027