Academic Advisor

Joliet Junior College; Joliet (IL); On-site; USD 75,705,000 - 80,231,000; Full time

Job summary

Joliet Junior College seeks an Academic Advisor to provide comprehensive academic advising to new and continuing students and act as a liaison between the Student Advising Center and academic pathways.

The role supports undecided students, veterans, and those needing financial aid appeals, offering coaching and referrals to campus resources to promote student success.

Qualifications

• Master's Degree required.
• Three (3) years of advising or academic coaching experience in higher education.
• Excellent written and oral communication, interpersonal, time management, and problem-solving skills.
• Knowledge of academic and occupational programs, articulation agreements, transfer guides, and assessment.
• Self-directed ability to work independently within changing deadlines.
• Knowledge of Financial aid processes.
• Proficient with computers and database related software.
• Ability to collaborate across college teams with cultural competence.
• Commitment to the college's core values and inclusion.

Responsibilities

• Provide guided academic pathway coaching for new, continuing, transfer, reverse-transfer, and undecided students; assist with placement scores interpretation and course planning.
• Serve as point person for initial advising for reverse transfer and returning student onboarding.
• Assist faculty advisors with financial aid appeals and student probation/suspension cases.
• Collaborate with Enrollment Management on major/pathway changes and financial aid appeals.
• Assist students with special permissions for course enrollment and refer to faculty advisors as needed.
• Conduct unofficial transcript reviews for course planning in coordination with Records/Academic departments.
• Participate in ongoing curriculum updates and training on articulation agreements and transfer tools.
• Provide pathway coaching in collaboration with Disability Services for students with disabilities.
• Monitor student progress toward degree/certificate completion and generate progress reports.
• Maintain student files in advising software and update records accordingly.
• Explain college policies and assist with orientations during onboarding.
• Support recruitment with information on degree/certificate requirements.
• Maintain daily/weekly/semester enrollment logs and reports.
• Other duties as assigned.

Skills

Excellent communication

Problem-solving

Self-directed

Education

Master's Degree

Tools

Workday

Degree audit systems

Job description

Position Title

Academic Advisor

Job Description

POSTION: Academic Advisor

STATUS: Full Time

DEPARTMENT: Student Advising Center

DIVISION: Student Development

CLASSIFICATION: Non-Exempt

UNION: TOSSC-AFT Local 604

REPORTS TO: Manager, Student Advising Center

PLACEMENT: Grade 110

HIRING RANGE: $26.42 - $28.00 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

Position Summary

The Academic Advisor provides academic advising for new and continuing students and serves as a liaison between the Student Advising Center and assigned academic pathways. Provides support to continuing students who are undecided about their major or career pathway and offers academic support and coaching to a diverse group of students including those on probation, in need of financial aid appeals or assistance with veteran semester planning. Assists in referring students to on-campus resources to aid student success.

Essential Job Duties and Key Responsibilities

• Provide guided academic pathway coaching for new, continuing, transfer, reverse-transfer, and undecided students; assist with identifying the educational options appropriate for the stated goal, assist with the interpretation of the placement test scores, and support coursework selection for certificate or degree completion and/or transfer planning; access self-service resources in the student portal.


• Serve as point person for initial advising for reverse transfer and returning student onboarding. Assist with advising in New Student Advising sessions.


• Assist faculty advisors in designated pathways with financial aid appeals, students who are on academic probation or suspension, and veteran planning. Develop success strategies to support student goals and make referrals to special population resources and/or programs.


• Collaborate with Enrollment Management to support processes related to academic major/pathway change and financial aid appeals, including academic planning and document completion.


• Collaborate with Enrollment Management and Academic Affairs to assist students with unique circumstances requiring special permissions for course enrollment; serve as generalists providing pathway coaching through completion of student goals and facilitate referrals to a faculty advisors when appropriate.


• Collaborate with the Record Department and/or appropriate Academic Department Chair/Dean when conducting unofficial transcript reviews for course planning, as needed.


• Participate in regular academic/curriculum update and training to stay current in articulation agreements, transfer tools, and technology that aid in student planning. Support students in academic and transfer planning with foundational understanding of General Education Core Curriculum, Illinois Articulation, Initiative (IAI).


• Provide comprehensive pathway coaching in collaboration with Disability Services to support the unique needs of students with disabilities (Section 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008) during their first year of transition.


• Monitor academic progress of students toward degree and/or certificate completion; identify current and potential academic needs; refer students to appropriate campus resources for additional assistance. Provide updates/reports to leadership regarding student progress (i.e. Navigate, or other advising technology)


• Maintain student files and records in academic advising software; document all pertinent student information and update notes in the designated software regarding changes to student status. Utilize data for strategic comprehensive reporting and communication campaigns.


• Interpret and explain college policies and procedures; participate in preparation of orientations; present academic information to new students and parents/family during new student onboarding,


• Assist in recruitment of potential students providing information and coaching regarding general academic requirements for specific degree/certificate program; describe courses; and disseminate information regarding enrollment procedures.


• Maintain thorough daily, weekly, and semester records/logs concerning students to compile appropriate narrative statistical enrollment, retention, and matriculation reports.


• Other duties as assigned.

Minimum Qualifications

• Master's Degree.


• Three (3) years of advising or academic coaching experience in higher education.


• Excellent written and oral communication, interpersonal, time management, human relations, problem-solving skills, and training and presentation skills.


• Knowledge of academic and occupational programs, articulation agreements, transfer guides, assessment and academic career advisement.


• Self-directed with the ability to work independently within changing deadlines.


• Knowledge regarding Financial aid processes.


• Ability to analyze and address the educational and personal needs of students.


• Proficient with computers and database related software.


• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.


• Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

Preferred Qualifications

• Minimum five (5) years of academic advising experience.


• Community College advising experience.


• Demonstrated experience working with diverse student populations, case management approach to student support and experience working with undecided or exploration students.


• Colleague, Workday, degree audit and retention planning database experience.


• English and Spanish verbal and written communication proficiency.


• Demonstrated multicultural competence.

Physical Demands

• Normal office physical demands.


• Ability to travel and work between campus locations and to and from community events.


• Ability to travel in state and nationally.

Working Conditions

• Duties are performed indoors in the usual office and/or outdoor environment.

Full Time/Part Time

Full time

Union (If Applicable)

TOSSC

Scheduled Hours

40