Academic Advising Coordinator

The University of Texas at Austin; Utah; Presencial; USD 52.000 - 70.000; Jornada completa

Descripción de la vacante

The University of Texas at Austin, College of Liberal Arts, seeks an Academic Advising Coordinator on the UT Austin main campus. Lead and coordinate the Academic Advising Team, supervise advisors, and act as liaison to Student Affairs and academic units to support undergraduate success.

You will oversee training, program development, and collaboration across departments to ensure high-quality advising and timely graduation for students.

Responsabilidades

• ADVISING TEAM COORDINATION: Provide comprehensive leadership to and supervision of an academic advising team. Hire, evaluate, and foster development of staff. Monitor and assist in new advisor training and continuing education of staff.
• DEPARTMENT COLLABORATION: Work with faculty leadership and administrators to align advising with curriculum, scheduling, and degree audit processes.
• DEVELOPMENTAL ADVISING: Guide students on educational plans, graduation timelines, and resource referrals to support retention and success.
• NEW STUDENT ORIENTATION: Participate in College of Liberal Arts orientation activities; develop advising materials for incoming students.
• PROFESSIONAL DEVELOPMENT: Attend meetings and trainings related to advising, UT policies, and student services; pursue ongoing credentialing.
• REGISTRATION ADVISING/ENROLLMENT MANAGEMENT: Assist students with course enrollment, add/drop, holds, and policy adherence during registration periods.

Descripción del empleo

Job Posting Title

Academic Advising Coordinator

Hiring Department

College of Liberal Arts

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

Purpose

Lead and coordinate all activities for Academic Advising Team 1. Supervise advisors, advise undergraduate students, and act as a liaison to facilitate collaboration between Student Affairs and the academic units the Team works with; the Academic Advising Coordinator serves as the primary liaison to the Plan II Honors Program.

Responsibilities

• ADVISING TEAM COORDINATION: Provide comprehensive leadership to and supervision of an academic advising team. Hire, evaluate, and foster development of staff. Monitor and assist in new advisor training and continuing education of staff. Take ownership for team efficacy and efficiency. Coordinate academic advising services for undergraduates among advisors on the team and with academic department/s the team is embedded with. Serve as a lead advisor for academic department/s the team is embedded with. Liaise with Liberal Arts Student Affairs administration on human resources, budgetary, and other matters. In collaboration with COLA advising leadership, create, develop, and implement college-wide advising policies and procedures that contribute to the quality of advising in the college and success of the students we serve. Complete special projects as assigned by the Director of Advising and the Associate Dean for Student Affairs.


• DEPARTMENT COLLABORATION: Provide essential input on curriculum matters and communicate with faculty leadership, course scheduling staff, and degree audit staff. Liaise with appropriate unit administrators to ensure course access and availability for undergraduate students for all academic credentials offered. Act as a liaison between students and department faculty, advise department faculty of policies and resources related to student support and academic concerns. In collaboration with unit staff and faculty, initiate and/or enhance unit-specific or joint programs, projects, organizations, or other co-curricular opportunities.


• DEVELOPMENTAL ADVISING: Help students identify and pursue educational, life, and career goals. Work with students to develop a plan to timely graduation incorporating course selection, co-curricular and extracurricular opportunities, and university programs and services tailored to meet their academic/career interests. Work with students experiencing academic difficulty to identify barriers to academic success and strategize action steps, tools, and resources to address. Create SUCCESS Agreements with students. Encourage student behaviors that develop independence, problem-solving skills, personal well-being, and growth. Make appropriate referrals to department, College, University offices and resources.


• NEW STUDENT ORIENTATION: Participate in the College of Liberal Arts New Student Orientation activities as assigned. Develop educational materials/advising aids for the department. Advise incoming first year and transfer students at spring, summer, fall, and August orientation. Review student records, educate on resources, tools, course selections, and academic options. Provide registration support to students as they enroll in classes for their first semester at UT Austin. Serve as point of contact for prospective students via Admissions and the President's Office for student issues/concerns.


• PROFESSIONAL DEVELOPMENT: Increase knowledge, skills, and abilities through continuing education and professional development. Attend meetings/training sessions related to UT, higher education, academic advising, and departments/credentials supported. Attend monthly College Advisors Meetings (CAM's), monthly Academic Counselors Association (ACA) meetings, and college professional development activities.


• REGISTRATION ADVISING/ENROLLMENT MANAGEMENT: Advise students during registration and add/drop periods at the start of each semester. Assist students with semester course selection, verify course applicability and progress to degree. Support all UT students who need assistance to enroll in department courses, respond to registration inquiries, and work to resolve class availability and time conflict issues. Clear advising holds, assist students with restricted/individual instruction courses. Manage course closing limits, reservations, priorities, waitlists, and prerequisite checks. Collaborate with department staff and faculty leadership regarding all registration and class matters. Uphold department registration policies including waitlists and prerequisite system.


• ROUTINE ACADEMIC ADVISING: Responsible for understanding and communicating requirements and academic options to facilitate student progress to degree and pursuit of academic goals. Establish rapport and counsel students on educati