Academic Administrative Coordinator

ProPivotal; Cambridge (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company is seeking an Academic Administrative Coordinator to support faculty members in a fast-paced academic environment. This role involves managing calendars, coordinating travel, and ensuring efficient operations. Ideal candidates will have strong administrative skills and a collaborative spirit.

Qualifications

• 3+ years of administrative experience in a professional setting.

Responsibilities

• Support multiple faculty members with administrative needs.
• Handle expense reimbursements and submit them accurately.
• Arrange complex domestic and international travel.

Skills

Attention to Detail

Communication

Tools

Microsoft Office Suite

Concur

Job description

Academic Administrative Coordinator

About the Role:

We’re looking for a skilled administrative professional to support a team of 4–5 faculty members in a fast-paced academic environment. From managing complex calendars and coordinating travel to processing expenses, you’ll be an essential partner in keeping operations smooth and efficient.

This role offers more than just administrative work — it's an entry point into a collaborative and mission-driven environment that values precision, professionalism, and your potential to grow.

What You’ll Do:

• Support multiple faculty members with day-to-day administrative needs
• Handle heavy expense reimbursements and submit them accurately and on time
• Arrange complex domestic and international travel, including itineraries
• Set up meetings, book rooms, coordinate guests, and prep agendas
• Draft professional emails, letters, and internal communications
• Help plan events that may include external speakers, guests, and consultants
• Keep information confidential and communications polished

Required Experience:

• 3+ years of administrative experience in a professional setting
• Hands-on experience with Concur or similar travel/expense tools

Required Skills:

• Proficiency in Microsoft Outlook and Office Suite
• Sharp attention to detail
• Friendly, professional communication and follow-through

_{There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.}

_{ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.}