A/P Clerk

Associated Feed & Supply; Delphos (OH); On-site; USD 36,000 - 52,000; Full time

Job summary

Associated Feed & Supply in Delphos, OH is seeking an A/P Clerk to process a high volume of vendor invoices, code them, and ensure timely payments.

Reporting to the Division Controller, you will answer vendor inquiries, reconcile discrepancies, and assist with Excel and SAP-based reporting, with a focus on accuracy and efficiency.

Requirements include a high school diploma and at least 3 years of accounts payable experience; SAP experience is a plus.

Qualifications

• High school graduate or equivalent; college degree desirable
• Three (3) years’ experience processing A/P
• Microsoft Office (Excel, Word); SAP experience a plus

Responsibilities

• Process and match vendor invoices and statements; verify accuracy of information.
• Code invoices using chart of accounts and various organizational levels.
• Route invoices to appropriate personnel for approval as needed.
• Process payments to vendors in a timely manner as approved by the treasury manager.
• Research accounts to resolve discrepancies with vendors.
• Assist with preparation and maintenance of various reports in Excel and SAP.
• Assist vendors as needed, in person and over the telephone.
• Check and tabulate data.
• Perform various routine clerical duties such as typing and filing.

Skills

Customer service

Mathematics

Office procedures

Education

High school diploma or equivalent

Tools

SAP

Microsoft Excel

Microsoft Word

Adobe

Outlook

Job description

Job Details

• Job Title: A/P Clerk
• Department: Accounting
• Location: Delphos, OH
• Full/Part-Time: Full Time
• Regular/Temporary: Regular
• FLSA Status: Hourly (Non-Exempt)

SUMMARY

Reporting to the Division Controller, the A/P Clerk is responsible for processing a high volume of invoices vendors on a daily basis, answer phones and respond to vendor inquiries in an efficient and effective manner.

ESSENTIAL FUNCTIONS

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Process and match vendor invoices and statements; verify accuracy of information.
• Code invoices using chart of accounts and various organizational levels.
• Route invoices to appropriate personnel for approval as needed.
• Process payments to vendors in a timely manner as approved by the treasury manager.
• Research accounts to resolve discrepancies with vendors.
• Assist with preparation and maintenance of various reports in Excel and SAP.
• Assist vendors as needed, in person and over the telephone.
• Check and tabulate data.
• Perform various routine clerical duties such as typing and filing.

ADDITIONAL RESPONSIBILITIES

• Perform related duties and/or special projects as assigned

QUALIFICATIONS

Skills & Competencies:

• Principles and practices of customer service
• Basic mathematics and fundamental accounting practices
• Modern office methods, practices, procedures and equipment
• Excel, Adobe, Outlook (SAP a plus)

Ability to:

• Accurately maintain records and files
• Analyze data and draw logical conclusions
• Handle high volume of invoices and payments in a timely manner
• Operate a computer, calculator and other common office equipment
• Communicate clearly and concisely, both orally and in writing
• Understand and carry out oral and written instructions
• Perform procedures in an organized, accurate and timely manner
• Prioritize and perform all tasks in order to meet assigned deadlines

Experience and Training Guidelines:

• High school graduate or equivalent; college degree desirable
• Three (3) years’ experience processing A/P
• Microsoft Office (Excel, Word); SAP experience a plus

SPECIAL DEMANDS

Physical requirements

• Frequent use of keyboard
• Frequent sitting for long periods of time
• Occasional bending or squatting
• Frequent decision-making and concentration
• Frequent co-worker and/or public contact; occasional working alone
• Frequent exposure to noise
• Frequent reading and close-up work

Working conditions

• Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.

Note: Job descriptions are not intended to reflect all duties performed within the job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Our company is an equal opportunity employer committed to non-discriminatory employment practices abiding by the regulations as outlined by the EEOC. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.