A/P Associate

Michael Foods; Hopkins (MN); On-site; USD 29,000 - 39,000; Full time

Job summary

Michael Foods, Inc. in Hopkins, MN is seeking an Accounts Payable Specialist to manage timely invoice processing, vendor master maintenance in SAP, and expense reporting via Concur.

This role interfaces with internal teams and external vendors, handling payments and ensuring accuracy in a fast-paced food industry environment. The ideal candidate has 1–3+ years in AP, a 2-year accounting degree preferred, and strong communication and problem-solving skills.

Qualifications

• Minimum 1-3+ years in accounts payable or invoice processing.
• Two-year accounting degree preferred.
• Experience with vendor automated invoice management systems preferred.
• Excellent oral and written communication skills.
• Strong problem solving and decision making abilities.
• Experience with computerized accounting systems and spreadsheets.
• Proactive, positive attitude in a fast-paced environment.
• SAP experience preferred.

Responsibilities

• Invoice and expense report processing.
• Research and resolve issues via the automated processing system promptly.
• Provide guidance to internal customers and vendors.
• Review vendor aging and manage vendor records in SAP.
• Process, review and audit employee expense reports in Concur.
• Maintain vendor master data and 1099 information as needed.
• Uphold accounts payable policies and SOX guidelines.

Skills

Attention to detail

Communication skills

Education

Two-year accounting degree

Tools

SAP

Concur

Job description

Business Unit Overview

Hopkins, MN is home to our Michael Foods, Inc. corporate headquarters. Hopkins is located 7 miles west of Minneapolis, boasting natural surroundings in a suburban environment that also provides quick access to major travel ways and local restaurants that give our community a distinct character. Located in the Excelsior Crossing building where employees are provided with beautifully landscaped walking paths and water features creating an optimal environment for outdoor and walking meetings, along with the opportunity to take a relaxing walk or outdoor lunch before, within, or after your work day.

Business Unit Overview

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food

Location Description

Hopkins, MN is home to our Michael Foods, Inc. corporate headquarters. Hopkins is located 7 miles west of Minneapolis, boasting natural surroundings in a suburban environment that also provides quick access to major travel ways and local restaurants that give our community a distinct character. Located in the Excelsior Crossing building where employees are provided with beautifully landscaped walking paths and water features creating an optimal environment for outdoor and walking meetings, along with the opportunity to take a relaxing walk or outdoor lunch before, within, or after your work day.

Responsibilities

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for the preparation of timely and accurate invoices for payment including but not limited to invoices, credit memos and expense reports. This role is also responsible for the maintenance of vendor master records and weekly payment runs. Direct contact with both internal and external customers as assigned. Be able to work independently and with a group.

Duties And Responsibilities

Invoice / Expense Report Processing

• Research and resolve issues and exceptions via the automated invoice processing system in a timely manner
• Research past due invoices, statement balances and take corrective action
• Provide guidance to and answer questions from plant locations, co-workers, internal customers and vendors
• Review vendor aging report and monitor vendors with a debit balance
• Process, review and audit employee expense reports within Concur in accordance with T&E policy
• Validate and train inbound invoices entering SAP

Payment runs

• Generate multi-million dollar automatic payment runs
• Initiate wires / ACHs through banking web-site
• Review positive pay (paper check & ACH) exception list daily
• Research, prepare and process void check information including stop payments when necessary

Vendor Master

• Research and verify new vendor and vendor change requests from internal customers
• Set-up, maintain and confirm vendors within SAP
• Maintain W8 & W9 information to keep records updated for 1099s

Other Duties/Responsibilities

• Uphold and enforce accounts payable departmental policies
• Comply with accounts payable SOX guidelines
• Perform special projects and other duties as assigned

Qualifications

EDUCATION AND EXPEREINCE REQUIRED:

• Minimum of 1-3+ years of accounts payable or other invoice processing related experience
• Two (2) year accounting degree preferred
• Experience with vendor automated invoice management system strongly preferred
• Excellent oral, written and interpersonal communication skills
• Strong trouble shooting, problem solving, decision-making skills and desire to follow through issues
• Experience in computerized accounting systems and spreadsheet applications
• Must have a proactive, positive attitude and be comfortable working in a fast paced, growth-oriented environment
• SAP experience preferred

The pay range for this position is $21.25 to $28.05 per hour.