60010 - Departmental Secretary

WVU Medicine; Weirton (WV); On-site; USD 32,000 - 40,000; Full time

Job summary

WMCH Weirton Medical Center is seeking a general clerical support to assist the assigned department with routine administrative tasks, scheduling, and communications.

Responsibilities include typing reports, answering calls, maintaining calendars, preparing correspondence, managing filing systems, mail, and inventory of office supplies, while upholding WVUHS policies and non-discrimination standards.

Qualifications

• High school diploma or equivalent is required.
• State criminal background check and Federal (if applicable), as required for regulated areas.
• One (1) year of administrative experience.

Responsibilities

• Type reports and correspondence for the department; may type from dictation.
• Receives and screens visitors and calls; notifies leadership or relays messages.
• Maintain daily appointment calendar for departmental personnel.
• Prepares correspondence, memoranda, reports, meeting agendas, minutes, and department newsletter.
• Maintains and revises record keeping and filing systems for the department.
• Receive, sort, and direct incoming mail; prepare outgoing mail.
• Respond to general inquiries concerning department activities per policies and procedures.
• Monitors inventory of office supplies and orders from approved vendors as needed.

Skills

Excellent written and verbal коммуника

Knowledge of medical terminology

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Provides general clerical support to the assigned department.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent.
2. State criminal background check and Federal (if applicable), as required for regulated areas.
3. One (1) year of administrative experience.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Type various reports and correspondence for department. May type from dictation.
2. Receives and screens visitors and telephone calls; notifies leadership and/or relays messages.
3. Maintain daily appointment calendar for departmental personnel.
4. Prepares correspondence, memoranda, reports, meeting agenda, minutes and/or department newsletter.
5. Maintains and revises record keeping and filing systems for the department.
6. Receive, sort, and direct incoming mail. Prepare outgoing mail.
7. Responds to general inquiries concerning the activities and operation of the department by relating or referring to established policies and procedures.
8. Monitors inventory of office supplies and orders from approved vendor as needed, as approved by Office Manager. Orders special items upon request of department leadership.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.
2. Prolonged periods of sitting.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard office environment.

SKILLS AND ABILITIES:

1. Excellent written and verbal communication skills.
2. Proficient in Microsoft Office.
3. Knowledge of medical terminology.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WMCH Weirton Medical Center

Cost Center:

112 WMCH Clinical Labs

Address:

651 Colliers Way

Weirton

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.